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Series Descriptions

Adjutant General

Activity Journals,
1861-1863, 1907-1929.
(6 volumes)

{series #19.1} [Holdings]

Arranged chronologically by date of entry.

The daily activity journals kept by the Adjutant General contain records of letters of instruction and direct orders to the officers in his command, as well as amounts of money paid during his or her tenure for requisitioned services and supplies. Also found are entries acknowledging letters received and notations confirming the certification of officers.

Aggregate County Enrollments,
(1 folder)

{series #19.2} [Holdings]

Arranged alphabetically by county and thereunder by township.

Submitted by county draft commissioners, these aggregate listings give by township in each county the number of persons enrolled in, or liable for, military duty, and of volunteers in military service in 1862, e.g., "Adams County - Gettysburg Boro -413 enlistments, volunteers 154."

Alphabetical Listing of Names on Pennsylvania Monuments Compiled by the United States Department of the Interior,
(1 microfilm roll)

{series #19.3} [Holdings]

Arranged alphabetically by surname.

A record of the 34,526 names of Pennsylvania veterans appearing on Pennsylvania monuments. Prepared from a record in the Pennsylvania State Library on February 7, 1958 that was originally compiled by the United States Department of the Interior.

Battle Report by Brigadier General S.D. Keyes, 4th Corps,
May 31st-June 1st, 1862.
(1 volume)

{series #19.4} [Holdings]

An account of the battle of Seven Pines made by Brigadier General E.D. Keyes while commanding the 4th Corps of the Army of the Potomac. This copy was made by Captain James Brady of the Light Battery of the Pennsylvania Reserve Artillery near Harrison Landing on the James River in Virginia on July 10, 1862. The battle report was addressed to Brigadier General G.S. Williams, Adjutant General of the Army of the Potomac.

Board of Officers' Decision Books,
(1 volume)

{series #19.5} [Holdings]

Entries are arranged chronologically.

A record of decisions rendered by Adjutant General A. J. Wilson during his tenure concerning the proper interpretation of the 60th section of the Military Law passed in 1822. This law provided that a committee consisting of the Adjutant General and two general staff officers could render decisions on questions arising from implementation of the law by simple majority vote. Entries frequently provide extended explanations of the rationale supporting the decisions. Typical entries include a decision finding that Volunteer Corps do not have the right to inflict fines upon officers or members for non-attendance at trainings higher than those specified in Section 23 of the Act and a decision that brigades may form independent battalions of volunteers so long as the new battalion conforms to the uniformity of arms and regiments provision of the Section 34 of the Act.

Bonus Administration Files for the Spanish American War, World War I, World War II, Korean War and Vietnam War,

(1 carton, 1 box)

{series #19.221} [Holdings]

Grouped by topic.

Administrative files created in conjunction with Pennsylvania's paying compensation or bonuses to its veterans for honorable service in the Spanish American, World War I, World War II, Korean and Vietnam wars. Main files include: correspondence, forms, news releases, newspaper clippings, newsletters, statistics, and copies of related legislation. The bulk of the records are related specifically to the World War II bonus. Two additional topics covered are Pennsylvania's World War II Repatriation of War Dead program, and the Real Estate Tax Exemption plan for veterans.

Brigade Inspectors' Returns,
(7 boxes)

{series #19.6} [Holdings]

Grouped by division, regiment, company, and brigade.

Returns of officers and men in service by brigade between the War of 1812 and the second year of the Civil War. The returns provide names and ranks for each company, the number of commissioned and staff officers; the number of non-commissioned officers, musicians, and volunteers; and a record of military hardware and supplies. Only one division has a return for 1862, all of the rest stop in 1861. The level of detail is somewhat variable, with later reports printed on forms that generally give the counties from which the division was raised, the names of companies, aggregates of regiments, number of companies in each regiment, and the number of each corps (cavalry, artillery, infantry, or rifles).

Building Schedule, Fort Indiantown Gap,
(1 flat box)

{series #19.254} [Holdings]

Arranged numerically by area and thereunder by building.

A report submitted by Post Engineer Frederic A.Van Dorn listing all buildings at Fort Indiantown Gap as of 1961. Includes building number, building type, building name, outside dimensions, square feet inside and outside, volume of structure in cubic feet, reference drawing number, and any remarks. Also includes an inventory of the total number of each type of building or structure for each numbered area.

Bulletins, Circulars, and Orders Issued by the Adjutant General,
1949-1959, 1965-1966.
(2 cartons, 1 box)

{series #19.7} [Holdings]

Grouped by type of document, and thereunder arranged chronologically by date of issue.

These files contain copies of a great variety of different types of circulars, orders, and bulletins issued through the Office of the Adjutant General during the periods 1949-1959 and 1965-1966. The orders are addressed to particular individuals and generally contain very specific information regarding the places and nature of assignments and training programs in which they participated. The information bulletins and departmental circulars, on the other hand, document routine policy changes and news items originating from or affecting daily operations of the office.

Card Records of National Naval Volunteers from Pennsylvania,
(1 card box)

{series #19.8} [Holdings]

Arranged alphabetically by surname of soldier.

3" by 5" cards originally filed in the Office of the State Adjutant General, concerning naval volunteers from Pennsylvania who served in the First World War. The cards indicate the name, rating, and residence (town and state) of the volunteers, the date and place where they were enrolled into the service; and the battalion or division to which they were assigned.

Cash Books,
(4 volumes)

{series #19.9} [Holdings]

Entries are arranged chronologically.

A running account of military supplies on hand between 1900 and 1911. The account keeps track of such items as tents, muskets, rifles, swords and belts, pistols and holsters, and field pieces. that were on hand in the aftermath of the Spanish-American War, together with their estimated cash value.

Civil War County Draft Rosters,
(1 box)

{series #19.249} [Holdings]

Arranged alphabetically by county and thereunder by regiment number.

Rosters matching Pennsylvania regiments drafted in 1862 to county and Congressional District.

Civil War Muster and Descriptive Rolls of Soldiers Credited to Pennsylvania Who Served in Other States' Units,
(19 folders)

{series #19.10} [Holdings]

Grouped alphabetically by state, and thereunder by name of soldier.

A record of soldiers credited to Pennsylvania who served in military units of other states or the District of Columbia. This material illustrates how draft quotas were met. These printed forms provide the names, ranks, and ages at enlistment for each recruit and when, where,by whom, and for what period they were mustered in. Some folders contain entries for African-American troops credited to Pennsylvania. A remarks section identifies the Pennsylvania enrollment district and sub-district to which the recruits were credited. Forms used for volunteers differ slightly, recording in addition to the names and ranks; the town, county, or province of birth; state, empire or kingdom of residence; ages; occupations; when, where, by whom, and for what period enlisted; hair and eye color; complexion; height; where, when, and by whom mustered into service; and to what Pennsylvania city ward, town, or county they were credited. Occasional related correspondence accompanies the forms.

Civil War Muster Rolls and Related Records,
(153 cartons)

{series # 19.11} [Holdings]

Arranged by regiment and thereunder by company. Included in the series are the following subseries:

Alphabetical Rolls. The rolls are arranged alphabetically by the soldiers' surnames. Entries usually give the name, rank, civilian occupation, and residence; the unit, regiment, company, and commanding officer; and the date and place where the roll was taken. Particulars about sickness or injuries are also sometimes noted.

Descriptive Lists of Deserters. Lists give the names, ages, places of birth, height, hair and eye color, civilian occupations, and ranks of deserters; the units, regiments, and companies to which they were assigned; and the dates and places from which they deserted.

Muster-In Rolls. Entries usually list the name, age, rank, unit, regiment, and company of the soldier; the date and place where enrolled; the name of the person who mustered him in; the term of enlistment; the date of mustering in; and the name of the commanding officer. Remarks concerning promotions and assignments are sometimes recorded.

Muster-Out Rolls. The dated lists ordinarily give the soldier's name, age, rank, unit, regiment and company; the date, place, and person who mustered him in; the period of enlistment; and the name of the commanding officer. Particulars concerning pay earned, promotions, capture by the enemy and the like also regularly appear.

Muster and Descriptive Rolls. Generally the rolls give the name, age, town or county and state or kingdom of birth, civilian occupation, complexion, height, eye and hair color, and rank; the unit, regiment, company and commanding officer; and the amount of money received for pay, bounties, and clothing. Rolls for assigned United States black troops are included in this group. Included throughout are such related materials as regimental accounts of action, and correspondence related to infractions of military procedures, correspondence from doldiers addressed to the governor expressing grievances or petitioning for promotion.

The data found in the documents of this series were used to create the Civil War Veterans Card File, 1861-1866 (series # 19.12).

Civil War Veterans Card File,
(309 drawers)

{series #19.12} [Holdings] [Images]

Arranged alphabetically by surname of soldier.

These 3" x 5" cards were initially prepared to serve as an index to Samuel Penniman Bates' "History of Pennsylvania Volunteers, 1861-1865," (Harrisburg, 1869-1871). The Office of the Adjutant General later expanded the scope of the cards by transcribing onto them data found on the original documents. Among the information generally found are the soldiers' names, military units, and ages at enrollment; the dates and places where enrolled; the dates and places where mustered in; and the dates of discharge. Physical descriptions (complexion, height, color of hair and eyes), residences, birthplaces, promotions and wounds also are sometimes included. The listing is not comprehensive.

Commanders of the Pennsylvania Volunteer Militia,
[ca. 1862-1863].
(6 volumes)

{series #19.13} [Holdings]

Arranged chronologically, and thereunder by regiment.

These small bound volumes provide the names of both the original and current commanding officers as of the date of record for each regiment of the Pennsylvania Reserve Corps, Cavalry, and Artillery. Marginal notations note changes to the record.

Commissions File,
(57 boxes)

{series #19.14} [Holdings]

Grouped in chronological order by date of the commission.

A record of the commissioned officers serving under the Adjutant General of the Commonwealth of Pennsylvania. Entries on these copies of the commissions list the names and residences for each of the officers, the dates of the commissions, the dates from which ranks were to be held, and the brigades to which they were assigned. Included are letters regarding elections of officers, recommendations for transfers, offers to organize companies, and applications to serve in the military or in non-military support roles. A few requests from women are included.

Conscientious Objector Depositions,
(2 boxes)

{series #19.15} [Holdings]

Grouped by county.

The file contains both standard printed and handwritten forms signed by draft commissioners for each man who was conscientiously scrupulous on the subject of bearing arms.. Little personal information is found on the forms aside from the conscientious objectors' names and counties of residence along with the dates. There are also lists of those exempted from certain wards. Several counties are missing including Luzerne and Wyoming.

Consolidated Morning Report Books of the Pennsylvania Volunteers,
(44 volumes)

{series #19.16} [Holdings]

Arranged by regiment and thereunder chronologically by date of entry.

These large folio volumes contain daily morning reports provide a tally, by company, of the number of field officers, assistant surgeons, regimental staff officers, battalion staff officers, captains, first lieutenants, second lieutenants, regimental and battalion non-commissioned staff, hospital stewards, first sergeants, company quartermaster sergeants, sergeants, corporals, saddlers, wagoners, field musicians, artificers and blacksmiths, privates, recruits, commissioned officers, and extra duty and daily non-commissioned officers and privates attached to each company. Also found are the number sick, the number under arrest or confinement, absent with or without leave, the number of serviceable and unserviceable horses, and the totals for those present and absent.

Correspondence and Reports of the Office of Adjutant General,
(3 cartons)

{series #19.17} [Holdings]

Grouped by type of record.

A record of reports and general correspondence maintained by the Office of the Adjutant General on a wide range of specific subjects. Among the items found are Army National Guard Training and Inspection Reports (NGB Form 115) and the Training Evaluation Reports for Reserve Component of the Army (RCS ATTNG-305 (R-3)) for the years 1950-1960. These forms provide a record of aggregate strength from morning reports, field training inspections, numbers qualified to use weaponry, unit performance ratings, unit award and staff performance data. Also present are files documenting property lost, damaged, or destroyed and records of surety bonding for cash purchasing officers and Air National Guard Officers from 1954 through 1963. Other files present contain correspondence issued through the Office of the Adjutant General labeled Laws and Regulations that contain legal instructions (1959-1965). Similar types of material include files documenting a management survey and improvement program (1965); Inspection Files(1963-1965); Unit Functional Files: Policy and Precedent Files; Bulletins and Circulars Files, a Reference File of Public Releases, and a Public Background File for the same period. There is also a record of awards, badges, and decorations issued to returning Pennsylvania veterans in 1946 and procedures for adopting distinctive insignias and coats of arms for regiments and separate battalions in 1956. Also found are reports of annual trainings and reserve composition of the reserve forces in 1970-71. Of particular interest to social historians among the policy documents are the Standards for Operating Procedures for Female Personnel that were implemented 1979-1980.

Among the interesting historical documents present is the Civil Disturbance Plan, as amended in 1969 in response to contemporary activities of anti-war/anti-draft protesters, civil rights and Black Power activists, anti-poverty groups, and other political extremists. There are also United States intelligence reports on espionage against the United States Army and deliberate security violations for 1966. A rather detailed file of newspaper clippings documents the early payment of war bonuses to pay World War I veterans in 1934 in response to protests by veterans during the Great Depression. Also present is a massive file documenting the case of Private Eddie Slovik, who was executed by firing squad for desertion on January 31, 1945. Finally, there are several copies of the After Action Report on Operation "Safeway," a civil disorder occurring 1-10 February 1974. This disturbance which resulted in more than 600 acts of violence and hundreds of thousands of dollars in property damage was triggered by a national strike called by the Owners/Operators Independent Drivers Association of America (OOIDA) to protest spiraling fuel costs, a fuel shortage, and reduced speed limits.

Correspondence of Adjutant General William B. Lynch,
(22 folders)

{series #19.223} [Holdings]

Grouped by year, and thereunder arranged in reverse chronological order.

Incoming and outgoing correspondence of Adjutant General William B. Lynch. Correspondents include various other ranking officers of the United States military, adjutant generals and ranking officers of other states, Pennsylvania state senators and representatives, and other officials of the state and federal government. Subject matters covered vary, but include personnel promotions, award ceremonies, training seminars, projects of the Pennsylvania Department of Military and Veterans Affairs and the National Guard, and airport and homeland security. Most of the documents are typescripts, although some are handwritten or email printouts.

Correspondence of Brigadier General A.J. Pleasanton of the Philadelphia Home Guard,
(1 folder)

{series #19.18} [Holdings]

Arranged chronologically.

File contains a number of documents relating to the submission to Congress of "A Bill for the Defence of the City of Philadelphia, the River Delaware, and the Harbor of Refuge at Delaware Backwater" by the Honorable William D. Kelly of Pennsylvania on January 22, 1862. Among these are copies of letters exchanged between Brigadier General A.J. Pleasanton, Commanding Home Guard and Brigadier General and United States Chief Engineer Joseph Totten concerning the status of the bill in the House of Representatives.

Correspondence of Major General Henry A. Meir, Adjutant General,
(1 carton)

{series # 19.19} [Holdings]

Grouped by topic.

These extensive correspondence files relate almost entirely to the acquisition by the Department of Military Affairs of the grounds and buildings of the Valley Forge State Hospital from the Office of Surplus Property Utilization of the Department of Health, Education, and Welfare. The series also documents the conversion of the property to the Valley Forge Veterans Home created to serve nursing care patients under the admission requirements of the Veterans Administration. Among the items found are the minutes of the Valley Forge Technical Task Force which provided technical assistance to the Department of Military Affairs in taking over the hospital. Also included are a number of letters and official documents signed by Governor Milton Shapp, aerial photographs of the site, disposition forms, and copies of the Armory Board and Reservation Budget for Fiscal Year 1976-77.

County Listing of WWI Bonuses Paid,
(2 cartons)

{#19.252} [Holdings]

Grouped alphabetically by name of county of residence and thereunder arranged alphabetically by surname of veteran.

County indexes of World War I veterans. These indexes list the veterans from each county, and whether or not they applied for and received a service compensation bonus. Only surnames from A to L are included. Each listing gives the service number, name of veteran, residence, and whether a bonus was paid or no claim filed.

Day Book,
(1 volume)

{series #19.20} [Holdings]

Entries arranged chronologically by date of entries.

A daily record of the Office of the Adjutant General for military hardware on hand such as tents, muskets, rifles, swords and belts, pistols and holsters, field pieces, etc. for each brigade that served in the Mexican War.

Descriptive Books of Regiments and Companies,
(5 volumes)

{series #19.21} [Holdings]

Grouped according to regiment, and thereunder arranged by company or battery.

A record of soldiers the 48th Regiment of Pennsylvania Volunteers, Companies A-K (1861); the 1st Artillery, 43rd Regiment, Pennsylvania Reserve Volunteer Corps, Batteries A-H (1861-1864); Battery M of the 5th Artillery (1861): the 122nd Regiment, Company K, Pennsylvania Volunteer Emergency Militia (1863); and the 1st Battalion of the 22nd Regiment, United States Cavalry, Companies A-D (1863). Information on commissioned officers is limited to names, ranks, dates of appointments, and remarks concerning promotions. Typical entries for non-commissioned officers give the soldiers' names, ages, heights, complexions, birthplaces, previous occupations, and eye and hair color; the dates, places, and terms of enlistment; the names of persons who enlisted the recruits; and the regiment and company to which each recruit was attached. Information concerning the death, desertion, discharge, promotion, rank, or transfer of soldiers is also frequently recorded.

Descriptive Lists of Companies,
(1 box)

{series #19.22} [Holdings]

Arranged alphabetically by surname of soldier.

A descriptive record of individuals mustered into state military service prior to the outbreak if the First World War. These forms record the names, ranks, residences, ages, places of birth, occupations, physical descriptions (complexion, height, color of hair and eyes, scars), marital status and military organization for each of the recruits; the dates of their enlistment, rendezvous and mobilization; and the date when they were mustered into United States service. The forms also list the names, residences and relationships of persons to be notified in case of emergency.

Discharge Orders and Letters of Notice of Alien Status of Individuals Serving in the Military,
(2 boxes)

{series #19.23} [Holdings]

Grouped by county and arranged thereunder by filing date.

Discharge orders and form letters from the state military department informing draft commissioners of those in their district declared aliens by the federal state department, and thus ineligible for military duty. Also present are form letters from the federal state department to the governor asking for evidence proving claims of alien status by Pennsylvanians. Finally, there are form letters from the federal war department declaring exceptions for certain individuals. Occasionally, the ages of immigrants and the length of time they were in the United States are mentioned.

Draft Board Records, Consisting Primarily of Lists Of Persons Whose Registration Cards Were In The Possession Of Their Local Board,
[ca. 1917-1918].
(77 cartons)

{series #19.24} [Holdings]

Arranged by county, and there under according to draft board and registration number.

A record of Pennsylvanians drafted into military service during World War I, whose registration records were held by local draft boards. This series contains registration and induction lists, which include information such as the draftee's name, postal address, and age. At times the occupation of the person is also recorded. The lists are generally arranged by registration number of registrant; several boards include lists arranged alphabetically by the registrants' last names. Not all registrants served; see folders titled "Final Induction Report" for a listing of the soldiers inducted. Individual draft cards are not part of this series. Draft cards are located at the National Archives and are also available online at The folders titled "Papers" include: correspondence between the local board and the Adjutant General's Office requesting office supplies, clarification of Selective Service regulations and exemptions, corrections to individual registrants' registration numbers, or requests for payment of clerical staff. Folders labeled "History" include: biographic information for members of local Draft Boards, sometimes including photographs; histories of local Draft Boards, varying from simple to elaborate, in response to a request from the War History Commission; reports of Legal Advisory Boards; reports of Medical Examiners; pleas for exemption of individual registrants or inductees from employers and relatives of same. The folders titled "Adjutant General's Office Correspondence" include pleas for exemption of individual registrants or inductees from employers and relatives of same, as well as birth and/or marriage certificates of typically foreign born individuals who were registered/inducted unaware of their actual age, presented to support their effort to obtain exemption or discharge.

Enlisted Men Discharged Book,
(1 volume)

{series #19.25} [Holdings]

Grouped by military unit, and thereunder chronologically by date of discharge.

A record of enlisted men who were discharged from Mexican border campaign prior to reporting for service in the First World War under President Wilson's call of July 3, 1917. Entries include such information as the enlisted men's names, dates of discharge, dates originally enlisted, and the reason for the discharges (under what order number, to what rank promoted and where assigned, or whether transferred, disabled, deserted, or convicted in civil court).

Enrollment Memoranda Book,
(1 volume)

{series #19.26} [Holdings]

Arranged chronologically.

A log of memoranda began by General E.N. Biddle that note referral of various letters received by the Adjutant General's Office to appropriate individuals to expedite responses. Also notes when letters originating with the Adjutant General were sent out and the dates when replies were received. The contents of such letters sent often reflect efforts of the Adjutant General to obtain the rolls of the brigades and companies or the efforts of correspondents to obtain the service records of specific individuals within those brigades and companies.

Federal Emergency Relief Administration (F.E.R.A.) Index to Military Histories,
(30 boxes)

{series #19.27} [Holdings]

Grouped by war, and thereunder by subject.

Card files indexing newspapers and books from Civil War era held by historical societies and libraries around the country. Each index card provides the location and location number for the record, identifies the type of record, and gives a brief description of the subject matter to be found in the record. Also noted are the date when the record was made and the period it covers. These cards are particularly useful for determining the PVI designations for locally formed companies, e.g., "Reform Guards" become Company D, 13th Reserves (42nd Pennsylvania).

File Documenting National Memorial Reunion and Peace Jubilee, Vicksburg, Mississippi,
(1 folder)

{series # 19.28} [Holdings]

Grouped by type of document.

Correspondence from Adjutant General's office to Pennsylvania veterans eligible for free transportation to theNational Memorial and Peace Jubilee held at Vicksburg on October 16-19, 1917. A list of eligible applicants for transportation, arranged numerically in order of application, provides each applicant's name, company and regiment, current address, nearest railroad station, and the railroad line they are to use. Also included are the original unused orders for transportation together with letters from veterans stating why they cannot attend. Copies of original requisitions for settlement and receipts are also found in the series, a menu from the event, as well as guidebooks and promotional literature concerning the Vicksburg battlefield.

Foreign Decorations and Translated Citations, General Order No. 1, January 1,
(1 volume)

{series # 19.250} [Holdings]

Arranged alphabetically by recipient surname.

A list of decorations and translated citations awarded for service in WWI by foreign governments to officers and soldiers whose residence at appointment or enlistment was in the State of Pennsylvania.

General Correspondence,
(30 boxes)

{series #19.29} [Holdings]

Arranged chronologically by date correspondence was issued.

Official correspondence file containing letters sent or received by the Adjutant General. Includes all types of official correspondence including consolidated brigade reports, letters exchanged with the governor, the attorney general, the adjutant generals of other states, state legislators, federal congressmen, the heads of various federal departments, and private citizens.

Guard Report of the 12th Infantry Regiment of the Pennsylvania Reserve Corps,
(1 folder)

{series #19.30} [Holdings]

Entries are arranged chronologically.

A daily record of the guard activities of the 12th Infantry Regiment of the Pennsylvania Reserve Corps while stationed at Miner's Hill and Bull Run Bridge, Virginia from March 13, 1863 to April 18, 1864. The forms provide the names of the soldiers assigned to each of the first, second, and third reliefs as well as when and where each was posted. Occasional remarks sometimes note the weather and the alertness or condition of the guards. Also given are the names of each of the prisoners, their company and regiment, when and by whom confined, the charges, and the sentences. A remarks column records formal arrests, releases, and other details.

Histories and Records of Pennsylvania National Guard Organizations, March 1,
(1 volume)

{series # 19.251} [Holdings]

Arranged numerically by unit number.

Historical outlines and descriptions of crest, shield, and badges of Pennsylvania National Guard organizations as established by the Commonwealth and approved by the Federal Government.

Index to Vietnam Conflict Veterans Compensation File,
(3 cartons and 2 volumes)

{series #19.194} [Holdings]

Arranged alphabetically by name of veteran.

This is an alphabetical index to{series #19.195}, the Vietnam Conflict Veterans Compensation File, 1969-1978. (407 cartons and 14 folders). Data provided for each index entry include: name, street address, city, state, zip code, social security number, batch number, sex, and amount of compensation received.

Pennsylvanians voted in favor of the Vietnam War Bonus in a referendum on, November 5, 1968. No constitutional amendment was needed for the funding of this bonus, due to changes in the Constitution approved in April, 1968. Filing by veterans for this bonus began in September 1969 and the final date to file was March 28, 1977. $56 million dollars were paid to 193,869 veterans. Service dates that were eligible for this bonus were July 1, 1958 to March 28, 1973. discharged veterans were paid at the rate of $25 per month of service in the Vietnam theatre of operation, not to exceed $750. Only time spent in the Vietnam theatre, or in hospitals outside of the Vietnam theatre due to wounds or diseases sustained in the Vietnam theatre, was compensated. Prisoners of War (POWs), soldiers missing in Action (MIAs)s and those veterans who were killed or died in service or their beneficiaries were entitled to payment of $1000. The Vietnam Veterans' Compensation Fund was closed and the remaining money transferred to the state's General Fund on May 25, 1989.

Note: Due to the presence of social security numbers, these records are currently RESTRICTED to Veterans' Agencies and to individual veterans seeking access to their own records. Please contact the Pennsylvania State Archives if you have questions about this series.

Letter Books,
(2 volumes)

{series #19.31} [Holdings]

Entries arranged chronologically by date sent.

A record of letters sent by the Adjutant General in the execution of his command during the Civil War. The letter books are indexed by the names of the addressees. Volume 1 covers the period August 21, 1861 to March 13, 1863 and entries in volume 2 run from August 31, 1864 to August 8, 1865.

Letter Registers of the State Military Agency,
[ca. 1867-1869].
(4 volumes)

{series #19.32} [Holdings]

Entries arranged chronologically by dates letters were received.

The registers of letters received by the State Military Agency provide the names and addresses of correspondents, the dates received, the dates answered, the names of persons to whom the letters may have been referred, and general remarks that may identify the subject matter of the letters.

Lists of Former Members and Those Killed in Action or Dead of Wounds of the 28th Division in World War II,
(2 boxes)

{series #19.267} [Holdings]

Loosely arranged by regiment and company and thereunder alphabetically by soldier's surname.

Survey of all soldiers who ever served in the 28th Division after they were federalized for World War II. These lists were created at Camp Shelby, Mississippi, in 1945 and include name of soldier, rank, home address, Army service number, next of kin, and last official status. Separate surveys list KIA's and DOW's (soldiers killed in action or dead of wounds) and name and address of the nearest relative. Included is an itinerary of the World War II Liberty Ship Conrad Weiser from 1943-1947.

List of Men in Pennsylvania Regiments in the Army of the Potomac,
(1 folder)

{series #19.33} [Holdings]

Entries are grouped by regiment, company, and battery.

A list of officers and soldiers in Pennsylvania regiments in the Army of the Potomac recommended for promotion for gallant and meritorious service. (16pp., possibly from 1862). Also present is a list of non-commissioned officers and privates of the Pennsylvania Reserve Corps recommended as worthy of recognition for gallantry and meritorious service following the battle of Richmond, Virginia on June 26 - 30, 1862.

List of National Cemeteries,
(1 folder)

{series #19.34} [Holdings]

Arranged alphabetically by name of the town where the cemeteries are located.

A handwritten list of seventy-seven national cemeteries where Union soldiers who died in the Civil War are buried. The list only identifies the names of the towns and the states in which the cemeteries are located.

List of Officers of Pennsylvania Regiments, 1st to 59th Pennsylvania Volunteers,
(1 volume)

{series #19.35} [Holdings]

Entries are arranged alphanumerically by regiment and company.

A ledger book in which are pasted newspaper columns listing of field, staff and company officers of the 1st through 59th regiments of the Pennsylvania Volunteers.

Lists of Deserters and Substitute Deserters,
(1 folder)

{series #19.36} [Holdings]


Completed in 1866, these lists are mostly official forms issued by the War Department that include each dissenter's name; age; height; complexion; eye and hair color; state or kingdom of birth; and where, when, and for what term enlisted. The lists frequently also provide information regarding where and when the person deserted and the location where he might have been found. Other lists provide only the names and residences of deserters and occasional notations stating they were not found. Also present are descriptive lists of the number of deserters broken down by military organization.

Lists of Sick and Wounded Soldiers, Pennsylvania Volunteers,
(5 folders)

{series #19.37} [Holdings]

Grouped by hospitalization locations and thereunder arranged chronologically by admittance date.

A record of the hospitalization and treatment of sick and wounded Pennsylvania soldiers. Entries are dated and usually record the
name, company and regiment of each soldier; the disease or wound that he suffered; and the place where he was hospitalized, including Washington, D.C., New York, and Camp Dennison, Ohio. In some cases, however, the person's residence is mentioned along with facts regarding his date of discharge, transfer or death.

Memoranda Book of the Arms of State,
(1 volume)

{series #19.38} [Holdings]

Arranged chronologically by date issued.

This memoranda book was compiled by Adjutant General E. N. Biddle as part of his plan for remodeling military arms of the Commonwealth under the authority granted the Governor and the Adjutant General by the Act of Assembly approved May 13, 1861. The memoranda include reports by brigade inspectors and captains of companies as well as letters sent by the Adjutant General. Each county is listed on a separate page along with the names of each company, its number of arms, type, and condition.

Also included are 1. three leaves of Adjutant General's notes reporting on numbers of state guns and equipment for the period 1858-1863; and 2. seven leaves of a ledger for the years 1861 and 1864 listing military stores (muskets, rifles, sabers, pistols, flags, caps, etc.) from various contractors such as Butterfield, Evans and Hassell, Horstman and Bros., Peters and Benner, Henry Lehman and W. Kinsey. Includes entries recording conversion work from flintlocks to muskets.

Memoranda, Field Orders and Operation Instructions of the American Expedition Forces in France,
(1 box)

{series #19.39} [Holdings]

Arranged chronologically by date of issuance.

Includes secret orders and detailed plans for attacking the enemy that were issued by the headquarters of the divisions of the American Expeditionary Force in France. Also found are detailed intelligence reports on the positions and movements of German forces.

Mexican Border Campaign Muster Rolls and Related Papers,
(10 cartons)

{series #19.40} [Holdings]

Arranged alphabetically by surname of soldier.

A record of Pennsylvanians mustered into military service during the Mexican Border Campaign. Includes Muster-In Rolls of Pennsylvania National Guardsmen that show the names, signatures, ranks, occupations, marital status, places of birth, descriptions (height, complexion, eye and hair color), ages, and residences of each soldier in the Mexican Border Campaign. Also given are the military units, stations, and commanders to which each was assigned; the dates of commission or enlistment; and the dates of the muster. The names, addresses, and relationships of persons to be notified in cases of emergency are also listed for each guardsman, and remarks regarding whether a soldier was discharged or transferred are regularly noted.

Mexican War Service Index,
(1 volume)

{series #19.41} [Holdings]

Arranged alphabetically by surname of the soldier.

A record of soldiers attached to the 1st Pennsylvania Volunteers during the Mexican War. Information appearing includes the soldiers' names, commanders, companies, regiments, dates mustered in, and dates discharged. Remarks regarding transfers, desertions, disabilities, and deaths are regularly recorded. Also found is a list of certificates payable to veterans or their families that provide names, ranks, companies, the amounts of the certificates and to whom the certificates were payable.

Minutes of the State Armory Board,
1908-1910, 1932-1966, 1974-2001.
(4 cartons, 2 boxes, 1 volume)

{series #19.43} [Holdings]

Entries arranged chronologically by date of meeting.

A record of the meetings of the State Armory Board. Among the information found in these minute books and minutes are the names and addresses of contractors and their bids for the construction of State Armories. Also found are records of routine operating expenses and annual maintenance of the armories.

Minute Books and Correspondence of the State Military Board,
(2 volumes, 1 box)

{series #19.44} [Holdings]

Arranged chronologically by date of correspondence or entry.

The minute books contain the minutes of the meetings of the State Military Board which frequently provide such information as the amounts of pay for each of the officers, their division headquarters, and summaries of expenses paid, to whom, and for what. Among the correspondence are letters concerning misconduct on the part of members of the Pennsylvania Militia that resulted in losses or injuries to private persons. Also present are records of payments for the services of clerk-stenographers and for expenses paid to private firms or individuals.

Miscellaneous Accounts,
(2 boxes)

{series #19.193} [Holdings]


A miscellany containing railroad briefs for military freight, orders to contractors for goods, reports of military goods purchased, certification of delivery of goods (including uniforms, flags, accoutrements), pay vouchers for labor performed, and warrants for purchases.

Miscellaneous Discharge Certificates,
(1 folder)

{series #19.45} [Holdings]

Grouped by year.

Contains approximately thirty discharge certificates for recruits who served with federal (Army, Navy, and Marine Corps) or state (Pennsylvania Militia or National Guard) military units. Generally the documents give the names, ranks, birthplaces, ages (at enlistment), occupations, races, heights, and hair and eye colors; the dates and places where enlisted and discharged; the reasons for discharge; the terms of enlistment; and the branch of the service and unit to which each soldier was assigned. Some certificates were typed in the Twentieth Century, apparently to provide veterans with a service record for pension purposes.

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