PA State Archives Hours, Directions, & Fees Research Topics Finding Aids for Collections Land Records




Pennsylvania Historical and Museum Commission
Bureau of Archives and History
Pennsylvania State Archives



Series Descriptions

Consolidated Monthly Report Book of Second Regiment Infantry of the First Brigade of Pennsylvania National Guard,
(1 volume)

{series #19.97} [Holdings]

Entries arranged chronologically by date of report.

A consolidated summary of morning reports for the Second Regiment Infantry of the First Brigade. Provides the name of the colonel in charge of the regiment and the names of the captains in charge of each of the companies together with a tally of the numbers present and absent by rank. The breakdown specifies the numbers present for duty, on extra or special duty, sick or in arrest, as well as those absent on detached service, with leave, sick, or without authority. Also given are the aggregate numbers for the number of drills, and the average monthly attendance.

Day Books,
(2 volumes)

{series #19.98} [Holdings]

Entries arranged chronologically by date of transaction.

A record of daily accounts kept by Corporal Charles F. Hunnick, Treasurer of the Court Martial Committee of the 8th Regiment of the National Guard of Pennsylvania from 1883-1900. The volumes also record allowances for stenography, clerking, and other services for the Commanding Division of the National Guard under Major General Charles Miller commencing in July, 1900. The records of the Court Martial Committee record the names of court martialed men and the fines collected from them. Also found is a deed documenting the sale of a parcel of land adjoining the National Guard armory in Carlisle by Peter Wertz in 1902.

Enlistment and Discharge Records of the 1st Regiment, Pennsylvania Reserve Defense Corps,
(3 cartons, 1 box)

{series #19.266} [Holdings]

Arranged alphabetically by surname of guardsman.

Records contain sample forms, basic training files, applications for discharge, NCO examinations, a partial history of the regiment, special events files, and enlistment and discharge records. The overwhelming majority of the series consists of the enlistment files of members of the 1st Regiment, Pennsylvania Reserve Defense Corps. Enlistment papers contain members' enlistment forms, personal identification cards (that describe the physical characteristics of each guardsmen, including their fingerprints and list their next of kin), medical exam records, and various correspondence regarding the enlistees.

These records were originally accessioned into MG-272, series 5, as accession #2041.

Enlistment Records, Including "201 Files",
(313 cartons)

{series #19.99} [Holdings]

Arranged alphabetically by surname of guardsman.

A descriptive record of men who enlisted in the Pennsylvania National Guard from the end of the Civil War through World War II. Also included are files of the Pennsylvania State Guard, which took the role of the Pennsylvania National Guard when it was called into federal service during World War II. Information given varies with the type of form utilized. Among the likely information to appear about each enlistee are their name, signature, age, date and place of birth, race, occupation, marital status, education and residence of the recruit; the date of enlistment or application; and the name and address of the nearest relative. A brief medical history and physical description (weight, height, eye and hair color) of the person is usually included, as well as the number of children for married guardsmen. Some of the older applications record the nationality as well.

Enlistment Records and Muster Rolls of the 111th Pennsylvania Infantry,
(1 carton)

{series #19.243} [Holdings]

Arranged alphabetically by company and thereunder by enlistee surname.

Muster Rolls and related enlistment documents of the 111th Infantry of the Pennsylvania National Guard, showing both state and federal enlistment.

Expense Book for the Division Headquarters of the National Guard of Pennsylvania,
(1 volume)

{series #19.100} [Holdings]

Arranged chronologically by date of expense.

A record of expenses of the Division Headquarters specifying the amounts paid to particular individuals for stenography, salaries, and other services. It also contains accounts of sums paid to Brubaker & Farst of Lawn, Pennsylvania for animal feed and coal; to Montgomery & Co., Transfer Company of Harrisburg, and Abraham Boak of Harrisburg for the services of horse teams and drivers; and to two Lebanon fire companies for fire equipment used at National Guard encampments at Mt. Gretna, Pennsylvania. Near the back of the volume is recorded an account for the costs of, and the names of the staff officers present at, the funeral of Colonel Howard L. Calder, Judge Advocate, held on May, 1, 1901.

Federal Recognition Files of National Guard Unit Files,
(2 cartons)

{series #19.101} [Holdings]

Arranged chronologically by date of authorization.

Consists of letters addressed to, and received from, the National Guard Bureau of the War Department in Washington, DC concerning the formal recognition of recently organized units of the National Guard of Pennsylvania. Includes inspection reports that provide such information as the names of the officers assigned to the guard unit: forms providing the authorized, minimum, and current strength of the new unit; the number of officers required; and other conditions for recognition.

Field Training Muster and Pay Rolls,
(28 cartons)

{series #19.102} [Holdings]

Arranged by regiment and company, and thereunder alphabetically by surname of guardsman.

Original muster and pay rolls for field training conducted by the National Guard of Pennsylvania. Information contained on the muster rolls includes names, signatures, ranks, ages, heights, and residences; the breakdown of enlistees to regiments, companies, brigades, stations and names of commanding officers; and the dates of enlistment. Particulars about the amount of pay earned and received are recorded. Also frequently found is a record of presence at, or absence from, roll call.

General and Special Orders,
(7 boxes)

{series #19.103} [Holdings]

Arranged by division and thereunder chronologically by year. For each year, orders are arranged sequentially by order number.

Contains both General Orders and Special Orders issued through the First Division Headquarters of the Pennsylvania Militia in Philadelphia and from the Headquarters of the National Guard of Pennsylvania in Harrisburg. These orders document the evolution of daily routines and special circumstances that arose in the National Guard from the end of the Civil War down to the decade of the Great Depression.

Indexes Listing National Guard Companies and Regiments by County,
(2 volumes)

{series #19.104} [Holdings]

Arranged alphabetically by county.

A series of lists of volunteer organizations recruited for each county in the Commonwealth. The lists provide the names of the companies and the names of the captains in charge of each company. Also present in the file is a list of names of individuals from Bradford County who were serving in commands outside Pennsylvania as of July 18, 1933.

Korean War Troop Rosters,
(1 carton)

{series #19.105} [Holdings]

The rosters are arranged numerically by military unit.

A record of the Pennsylvania National Guard units inducted into federal service during the Korean War. In addition to the rosters, there is a folder of delay orders dated 1951, and an alphabetical listing of inductees that was prepared May 1, 1952 which gives the name, serial number, rank, and date of enlistment for each person. The rosters are dated and show the name of the National Guard unit; the station location (city and state); the reason for submission (essentially ordered into military service per a specific order); and the rank, organization, and name of the individual submitting the roster. Entries on each roster normally provide the name, grade (rank), serial number, race, and year of birth (sometimes date) of each enlisted person.; the military component (National Guard or National Guard of the United States) to which attached; and the principal duty for officers and military specialty for enlisted men. The date of current commission or enlistment is also sometimes included.

Letter Books,
(5 volumes)

{series #19.106} [Holdings]

Arranged chronologically by date the letters were sent.

A record of letters sent and received by the Adjutant General and his staff concerning the Pennsylvania National Guard. Topics discussed include elections of officers, requests and permissions for parades and street drills, records of troop strength, disposition of cases of desertion and letters to and from government officials and private citizens on a variety of different topics.

Master Card File of Officers in the Pennsylvania National Guard,
[ca. 1934-1985].
(14 boxes)

{series #19.107} [Holdings]

Arranged alphabetically by surname of national guard officer.

A record of 3" x 5" index cards identifying the names of officers who served in the Pennsylvania National Guard. The group of cards labeled "Officers From 1946" lists the officers' names with the phrase "Active Pennsylvania Reserve National Guard" followed by the date of separation from service. The card file can be divided into two groupings, one for the Pennsylvania Reserve National Guard from 1946 and one for the Pennsylvania National Guard - National Guard of the United States. The card group labeled "Pennsylvania National Guard-National Guard of the United States" have, in addition to the officers' names typed on them, one of the following categories selected: Active National Guard, Inactive National Guard, Assigned National Guard Service, Unassigned National Guard Reserve, Supernumerary List, or Retired List. In some cases "Separated from National Guard" is typed onto the card.

Memoranda and Related Papers,
1911-1916, 1919-1923.
(1 box)

{series #19.108} [Holdings]

Arranged chronologically by date of issue.

A series of departmental memoranda and letters sent and received by the Adjutant General and his staff concerning the Pennsylvania National Guard. Topics discussed includes elections of officers, requests and permission for parades and street drills, records of troop strength, disposition of cases of desertion and letters to and from government officials and private citizens. Also found, are certificates dated between 1911 and 1914 bearing the names of officers and enlisted men who were entitled to receive Civil War, Spanish-American War, Philippine Campaign, or Indian campaign badges.

Mexican Border Campaign Muster Rolls and Related Papers,
(4 drawers)

{series #19.109}

Arranged by alphabetically by county, and thereunder by military organization and regiment.

Enlistment papers and muster rolls for members of the National Guard of Pennsylvania who participated in the Mexican Border Campaign of 1916-1917. The enlistment papers contain the recruits' names, cities or counties of birth; ages, addresses and occupations at time of enlistment; heights, complexions, and eye and hair colors; companies and regiments to which assigned; and the recruits' signatures. The report of the medical examinations notes evidence of any nervous or vascular diseases, the circumference of the chest measured under wearing apparel and during moments of forced inspiration and expiration, circumference of the abdomen and evidence of piles, hernia, varicocele, or vericose veins. Also included in the file, are descriptive lists that contain the names of guardsmen mustered into each company together with their grades, dates of enlistment, places of residence, and whether they entered United States service. Scattered throughout the files are various types of correspondence that frequently include letters from servicemen or their spouses requesting exemptions from service for economic hardship or other reasons.

Mexican Border Campaign Veterans Card File,
(7 drawers)

{series #19.110} [Holdings] [Images]

Arranged alphabetically by surname of the veteran.

Consists of 4" x 6" cards that have "Mexican Emergency, Call of President, June 18, 1916," printed on them. Information found about each veteran includes the name, rank, regiment, company, age, place of birth, occupation, marital status, physical description (height, complexion, hair and eye color), and residence; the date of commission or enlistment into service; home station; the date of rendezvous; and the date of acceptance into United States service. Written remarks also are entered that indicate the date that the guardsman's enlistment was to expire and the name and address of a person to be contacted in case of emergency.

Military Organization and Commission Books,
(14 volumes)

{series #19.111} [Holdings]

Arranged chronologically by date of commission.

Indexed internally, alphabetically by surname of commissioned officer.

A record of officers commissioned in the service of the Pennsylvania National Guard. Entries for each officer include the name and residence, the date of commission, the date that rank was granted, and the brigade assigned.

Militia Enrollment Books for Philadelphia City and County,
1867-1869, 1870-1872.
(68 volumes)

{series #19.112} [Holdings]

Arranged by ward and year, and thereunder numerically by assigned enrollment number.

A record of individuals enrolled in the Pennsylvania Militia in the City and County of Philadelphia. Information provided for each militia member includes name, enrollment number, postal address, and occupation of the militia member. During 1867, the ages of volunteers were sometimes recorded for wards 2, 5, 9, 11, 12, 16, 20, and 23. For the year 1868 remarks sometimes record changes of address, injuries, transfers, and termination of commissions.

Militia Officers Index Card File,
(13 cartons)

{series #19.222} [Holdings]

Arranged alphabetically by surname of officer.

An index card file created by the Department of Military Affairs to the Militia Books, 1800-1861 found in the series Military Commission Books, 1800-1944 {series #26.65}. The Militia Books, arranged by division, brigade, regiment and company, contain name lists of officers commissioned in the Pennsylvania Militia from the time of its organization on a statewide basis by Act of April 9th, 1799 until the Civil War. The index cards show the name and rank of each officer, and the volume and page number in the Militia Books where his record can be found.

Minutes of the Military Board of the First Division,
(1 volume)

{series #19.113} [Holdings]

Arranged chronologically by date of meeting.

Minute books of the Military Board of the First Division of the National Guard of Pennsylvania kept by Commander Major General Charles M. Prevost. Topics discussed include the organization of the Military Board under the provisions of the Supplemental Militia Act dated April 2, 1870 and routine business conducted at all meetings of the Board through March of 1872.

Minutes of the Military Examining Board of the First Brigade,
(1 volume)

{series #19.114} [Holdings]

Entries arranged chronologically by date of report.

Indexed internally, alphabetically by surname of officer commissioned.

Minute books of the Brigade Military Examining Board commencing with a meeting held on January 31, 1890 to appoint and confirm officers for the various regiments of the National Guard of Pennsylvania. Contains the complete minutes of all similar meetings through June 24, 1902.

Morning Sick Reports,
(2 folders)

{series #19.115} [Holdings]

Arranged chronologically by date of report.

A record of the names of those individuals reported sick on the Morning Reports of Company G of the 8th Regiment Infantry, 3rd Brigade from July 22, 1901 through July 19, 1916. In addition to the names, information found includes the sick guardsmen's ranks, ages, nationalities, birthplaces, lengths of service, and remarks that specify whether a particular guardsman was either on light duty or sick in quarters.

Muster-In Rolls and Related Records,
(2 cartons)

{series #19.116} [Holdings]

Arranged chronologically by date of muster, thereunder by regiment and company, and thereunder alphabetically by surname.

A descriptive record of the men mustered into the National Guard of Pennsylvania between the end of the First World War and the start of the Second World War. Information found about each guardsman includes name, rank, age in years and months; height, complexion, eye and hair color; town or county and state or foreign country of birth; occupation, home address, date of enlistment, marital status, and signatures. Also found are letters extending state and federal recognition for individual companies.

Muster Rolls for Pennsylvania National Guard,
(3 cartons)

{series #19.117} [Holdings]

Arranged numerically by military unit, and thereunder chronologically by date of muster.

A record of persons mustered into the Pennsylvania National Guard in 1917. Information about each guardsman includes name and rank; residence at enlistment; date of enlistment; and the regiment, company, troop or battery to which he attached. Data about whether the person was in the United States service and discharges are often noted as well.

Muster Rolls of the Pennsylvania Reserve Defense Corps Auxiliary,
(1 carton)

{series #19.118} [Holdings]

Arranged chronologically by date the certificate was issued.

The Pennsylvania Reserve Defense Corps was created by executive order of Governor Arthur B. James on March 19, 1941. Its purpose was to take the place of the Pennsylvania National Guard while it was in active service during World War II. Units of self-equipped civilian defense, the Pennsylvania Reserve Defense Corps Auxiliary, were created July 14 of the following year to supplement the defense of Pennsylvania's homefront. The Auxiliary's mission was to guard vital installations such as water works, electric light plants, telegraph and telephone exchanges, bridges, airports, air fields, gas works, power stations, railroads, governmental agencies and buildings, etc., all within the boundary of their own county. On May 3, 1943, the names of the two groups were officially changed to the Pennsylvania State Guard and the Pennsylvania State Guard Auxiliary. The muster rolls are dated and signed by an accepting officer and record the name of the county, the date of the subscription, and the volunteer's name and address. The rolls are arranged by counties and also contain a typed list of "Appointments." Data generally found within the rolls includes the name, grade, and address; date and place of birth; occupation; eye and hair color, height, and weight; county where enrolled; and the date the certificate was issued. Remarks in the margins note dates of resignation, promotion, and death if applicable.

Muster Rolls, Payrolls, Quarterly Returns and Related Papers,
[ca. 1867-1917].
(52 cartons, 1 box)

{series #19.119} [Holdings]

Arranged numerically by military unit, and thereunder chronologically by the date of the document.

A file containing a great variety of muster rolls, payrolls, and quarterly returns of the National Guard of Pennsylvania for the period spanning the end of the Civil War to the outbreak of the First World War. The following types of muster rolls and payrolls are found:

Abstract of Daily Roll Call and Muster and Payroll. The rolls are dated and provide the name, rank, signature, age, height, occupation, and residence of each guardsman; the company, organization (infantry, artillery, and the like), and the brigade to which attached; the date of most recent enlistment; and total number of enlistments. Particulars concerning the amount of pay earned and received, taking the federal oath of allegiance, and early discharge are also found.

Applications for Company Organization. Usually an application that records the type of company (infantry, artillery and the like) permission was being sought to form, the county where the company was being organized, the name of the person forwarding the application, and the dates on which the application was filled out and received. The documents are signed by each volunteer and list the individual's name, residence, and place of birth.

Inspection rolls are dated and give the name, rank, age, height, residence, and occupation of each guardsman; regiment, brigade, company, and station, and commanding officer to which assigned; the date of enlistment; and the number of drills and parades in which each guardsman participated. Comments revealing whether the guardsman was absent without leave are also included.

Muster Rolls provide the name, rank, height, complexion, hair and eye color, age, birthplace, marital status, occupation, residence, and signature of each member of the company; the date and period of enlistment; the name of the commanding officer; and the station, regiment, and unit to which attached. Discharges and transfers, or the fact that a recruit might not have been naturalized, are also recorded.

Newsletters: "The Iron Soldier"and "Keystone News",
(1 box)

{series #19.240
} [Holdings]

Arranged chronologically.

The official monthly newsletter from the 2nd Brigade Combat Team of the National Guard documents their time from training in Camp Shelby, MS to the battleground in the Al-Anbar Province of Iraq. Thirteen issues help document and explain the pressure on soldiers during Operation Iraqi Freedom after the 9/11 terrorist attacks. Pictures and descriptions of training and missions in Iraq encapsulate the character shown by the US Army.  The 2/28th Brigade Combat Team is comprised of more than 3,800 combat ready troops from Pennsylvania, Illinois, Indiana, Kentucky, Nebraska, Utah, Vermont and Rhode Island.

Officer's Cards,
(5 boxes)

{series #19.238}

Arranged alphabetically.

Officer's cards for the Pennsylvania National Guard. Information on the cards includes: name, address, rank, appointment date, assignment and date, remarks, and discharge, with notes of marksmanship provided on the back of some cards.

Organizational File of the Pennsylvania National Guard,
(16 boxes)

{series #19.120} [Holdings]

Grouped numerically by military department or section, and thereunder alphabetically by surname of guardsman.

Originally begun as the Militia Bureau File on January 1, 1929, the file was discontinued at the end of the same year. This series consists of the new index card file created to replace the Militia Bureau File and provides a history of personnel qualifications for various military occupations for members of the Pennsylvania National Guard. The cards provide information the name, initial rank, military units to which assigned, and military occupations for which qualified. Each card was updated periodically with attachments which record dates of promotions, additional training or occupations in which a member became qualified, and the names of new units to which assigned.

Photographs and Cartoons,
(1 carton, 1 box)

{series #19.242} [Holdings]

Grouped by topic.

Photographic prints, film negatives, photo-copies, and related records documenting the activities of the officers and men of the 28th Division. These include training, drill, parades and related activity. Most images are located at Fort Indiantown Gap, Boalsburg, and other Pennsylvania National Guard facilities around the Commonwealth. Some images show troops in Germany during WW II. All photographs are black and white and most are unlabeled. Highlights include a Liberty Loan Parade (1918), General John J. Pershing's visit to Philadelphia (1919), dedication of the 28th Division Shrine at Boalsburg (1954), and Armed Forces Day (1954). Also included are cartoons by Walter Munson.

Proceedings of the Pennsylvania National Guard Association,
(1 carton)

{series #19.121} [Holdings]

Arranged chronologically by date of convention.

A series of files detailing the proceedings of the Pennsylvania National Guard Association's conventions and conferences. Each file contains a complete list of authorized delegates present at the convention or conference as well as the text of important speeches and summaries of the sessions. Other types of documents occasionally found include samples of printed programs, newspaper accounts and photographs of the conventions.

Promotion Books,
(2 volumes)

{series #19.122} [Holdings]

Arranged sequentially by company and regiment.

The second volume commencing in 1903 is indexed internally, alphabetically by surname of officer.

A record of officer promotions in the National Guard of Pennsylvania between 1898 and 1907. Information about each officer includes name, rank, residence, and the date from which rank was held. A remark column notes dates of resignation, subsequent promotion, or death.

Record of Uniforms Made and Payments,
(1 volume)

{series #19.123} [Holdings]

Arranged chronologically by date of payment.

A record of the number of uniforms made, and the amounts paid for making them, from July 25, 1898 through February 15, 1907. Information found about each order includes the name of the person receiving payment for making uniforms, the purchase order number, the type and quantity of garments made for each order, and the amounts that were paid for each order.

Records from the Pennsylvania National Guard Military Museum,
(2 boxes, 1 volume)

{series #19.227} [Holdings]

Arranged alphabetically by subject.

Dedicated on Decemeber 18, 1986 by Major General Richard M. Scott, the Pennsylvania National Guard Military Museum was established to preserve the history of the Pennsylvania National Guard and Fort Indiantown Gap. The muesum is housed in a two story barracks built in 1941 on the grounds of Fort Indiantown Gap and displays items dating from the American Civil War through the Persian Gulf War. The museum preserves and interprets the history of all units of the Pennsylvania Army and Air National Guard with special empahsis on the 20th century. The museum is highly representitive of the 28th Infantry Division, which traces its history to the American Revolution era. The plan to establish the Pennsylvania National Guard Military Museum was endorsed by Major General Frank Smoker in 1984 and approved by Adjutant General Richard M. Scott.

This series contains records obtained from the collections of the Pennsylvania National Guard Military Muesuem, Fort Indiantown Gap. Types of documents include correspondence to and from the Adjutant General of Pennsylvania, muster rolls, special plans, maps, discharge papers, and proposals to create medals.

Records of Pennsylvania National Guardsmen Mustered Into World War II,
(6 cartons, 1 box)

{series #19.124} [Holdings]

Arranged alphabetically by surname of soldier.

Among the records found are:

Enlistment records of Pennsylvania National Guardsmen who were mustered into service during the Second World war. The enlistment forms provide the following information about each guardsman: name and race, date and place of enlistment, grade at enlistment, name of enlisting officer, and the date and grade achieved in prior military service.

The Declarations of the Applicants provide information on place of birth, citizenship status, educational level, civilian occupation, weekly civilian wage, any specialized qualifications for specific military occupations, marital status, number of dependents, convictions for felonies or other crimes, previous discharges, previous applications for enlistment, and relevant medical histories.

A Physical Examination Report made at the place of enlistment for each applicant provides eye and hair color, complexion, height and weight, girth of chest at expiration and inspiration, and notes any abnormalities in physique, locomotion, or as a result of previous surgeries. Missing teeth are noted on dental charts and examination results on eye and hearing tests are given. Sign-offs by the examining physician record anomalies with regard to the gastro-intenstinal system; examination of the nose, ears, and throat; condition of the gums; cardio-vascular system; lungs and neuro-psychiatric examinations are also noted. Fingerprints for the thumb and fingers of the right hand are included. Attached to each report is a copy of the oath and certificate of enlistment signed by the enlisting officer and the Extract of Service Record noting insurance deductions and discharges.

Records Relating to Company K of the Sixth Infantry Regiment, Fourth Brigade,
(1 carton, 1 box)

{series #19.125} [Holdings]

Grouped chronologically by date of record.

This series includes many types of documents which relate to soldiers' pay, personal property, health, and equipment. These records include a rather comprehensive sample of pay and inspection rolls, 1906-1913; enlistment papers, 1917; descriptive lists, 1913-1916; quarterly returns, 1912-1917; sick reports, 1917; reports of examination, 1917; financial reports of armory rent, 1906-1907; account allowances and rifle practice commutations, 1906; debit and credit slips, United States service, 1916-1917; statements of state property, 1912-1913; vaccination registers, 1916-1917; personal equipment accounts, 1917; clothing records, 1916; requisitions for bulk clothing, 1916-1917; individual clothing slips, 1916-1917; and general and special orders, 1904-1918. Particularly noteworthy are the following subseries:

Abstracts of Roll Call and Pay Roll, 1913-1917 that record the soldiers' names, grades and ranks, ages, heights, residences and occupations; the number of drills attended since last inspection; the date of present enlistment; and the dates of each full enlistment. Rolls prepared prior to 1916 also have a "Casualties Since Last Annual Encampment" section that includes the name and rank of the soldier being dropped from the roll; the date of current enlistment; the date of discharge, transfer or promotion; and the cause (expiration of enlistment, transfer or death). The pay per muster, that is, the rate of pay per day; total days in attendance; service allowances; balances due for mess and company dues; and the total amount due each soldier are recorded.

Descriptive Lists, 1913-1916 are arranged in alphabetical order by surname of the soldier and these 12-page forms contain four informational sections. The first section provides personal information and a physical description of each soldier. Pages 2 and 3 are a military record of both current and prior service that might describe experience as a noncommissioned officer; scores for marksmanship, gunnery and horsemanship; number of furloughs, battles, and wounds or injuries received in action; number of medals of honor (actions, with data thereof, for which granted) and certificates of merit; physical condition; place, date, and results of vaccinations and date of typhoid immunization; general character; type of service; and any convictions by court martial or dates of pay forfeitures. Section 3 is a Statement of Accounts which records when a soldier was last paid, by whom, and the date. The remainder of the form deals with "Clothing Accounts" that include the value of clothing drawn when enlisted; the amounts due the government for ordnances, quartermaster supplies, or other stoppages; dates and monetary values of gratuitous issues of clothing; and clothing settlements (including date, allowance, money value of clothing drawn, balance due the United States and balance due the soldier).

Enlistment Papers for 1917 are 4-page documents arranged in alphabetical order by surnames. The first page provides personal data, the date and place of enlistment, the name, rank and military unit of the person by whom enlisted, the organization or arm of the service enlisted in, and an enumeration of any prior military service. The second page consists of a "Declaration by the Applicant" that the applicant is enlisting in the National Guard of Pennsylvania for three years; is of legal age and physically fit to perform the duties of an able-bodied soldier; of good habits and character; has never been discharged from military service because of disability or by sentence of either civil or military court; is a United States citizen; and is not married nor is anyone solely dependent on him. This declaration is dated and signed by the applicant and a witness. The third page consists of an "Oath of Enlistment" that is signed by the soldier and his recruiting officer which lists the soldier's date of enlistment (state, city or military post) and the name, age (years and months), and occupation of. A "Certificate of Inspection" follows that states the recruit was minutely examined and found fit and sober to enlist in the Guard. This certificate includes the following information: the date of the inspection, the name and rank of the inspecting officer, and a physical description (height, complexion, and color of eyes and hair) of the enlisted person. The last section records the place of residence and the name, relationship, and address of a person to call in case of an emergency.

Inspection Rolls running from July 13, 1905 to April 8, 1913 were dated and subscribed by the captain of the company to the commanding officer. Information provided about each soldier includes name, rank, height, age, residence, occupation, and date of enlistment; number of drills attended since last inspection; and, if appropriate, years of continuous enlistment. The back of the roll contains a recapitulation indicating the company's troop strength by grades and the number of soldiers who were uniformed, sick, enlisted, promoted, transferred, discharged, died, or deserted.

Muster and Pay Rolls for 1906 and 1912 are similar to the above but also show the total amount paid to the military unit; the names of soldiers who were present and absent; the number of soldiers in each grade (captain, lieutenants, sergeants, corporals, musicians, cooks, artificers, and privates); the name, rank and residence of each soldier; the number of days pay due; amount of pay per day; service allowance; and the total amount of pay due. The names of the privates are in alphabetical order and each soldier's signature appears on the roll.

Records of Summary Courts-Martial,
1901-1911, 1914-1919.
(2 cartons)

{series #19.126} [Holdings]

Arranged chronologically by court-martial date.

A file consisting of official courts-martial conducted in the Pennsylvania National Guard. Information found about each trial or court-martialed soldier includes name, rank, company, and regiment; a finding of either guilty or acquittal; the number of previous convictions; the sentence imposed; and the signature of the trial officer. Also present, are letters acknowledging receipt of fines paid by those persons found guilty.

Reorganization File Number 1002-01,
(1 box)

{series #19.127} [Holdings]

Arranged chronologically by date of correspondence or directive.

A file containing correspondence and directives implementing the reorganization of the various companies of the National Guard of Pennsylvania in cooperation with the National Guard Bureau in Washington, DC commencing in 1959. Many charts are present designating the new names of each guard unit, their armory locations, adequacy ratings, full strength numbers, estimated strength after the reorganization, the corresponding names of the old units, their locations, and their actual assigned strength. The file also contains extensive correspondence detailing problems created by implementation of the reorganization plan.

Report on Combined Maneuvers of the Regular Army and National Guard at Fort Riley, Kansas,
(3 folders)

{series #19.128} [Holdings]


The report submitted by Colonel C.K. Dougherty, commander of the 9th Regiment Infantry of the National Guard of Pennsylvania, on the combined maneuvers of the Regular Army and the National Guard at Fort Riley, Kansas in October, 1903. Dated November 24, 1903 and addressed to Pennsylvania Adjutant General Thomas J. Stewart, the report includes a 34-page letter detailing Colonel Dougherty's experiences and the performance of the Pennsylvania National Guard contingent at the maneuvers including such details as accommodations, the names of state representatives who were present, foreign attaches present, and a detailed description of the military maneuvers. Also found are a detailed set of general and special orders issued, field and topographical maps of the terrain, as well as separate reports on the maneuvers by Pennsylvania Surgeon General Colonel Robert G. Leconte and Lieutenant Colonel B.C. Tilghman, Jr. of the 3rd Infantry.

Rifle Practice Record Books,
(4 volumes)

{series #19.129} [Holdings]

Arranged chronologically by date of rifle practice.

A record of the scores of rifle and revolver matches of the Pennsylvania National Guard held at Mt. Gretna, Pennsylvania. The record provides the names of each of the marksmen, their ranks, the companies and regiments to which they were attached, their scores at various distances, and their total scores. Also found are the marksmen's rating classes, the year in which they were qualified, and the number of years consecutively qualified.

Roll Book of Company G, Eighth Regiment,
(1 volume)

{series #19.130} [Holdings]

Arranged chronologically by date roll was taken. Names of company officers are thereunder in descending order of rank while names of privates are arranged alphabetically by surname.

A record of the roll of Company G, 8th Regiment under Captain Thomas A. Reitz. A schedule of issue at the front of the roll book provides the names of company officers and privates and the number of rifle rounds, caps, rifles, belts, plates, cartridge boxes & scabbards, pants, blouses, and drums issued to each. The roll reveals whether each guardsman was present or absent on a particular date and marginal notations record resignations, furloughs, discharges, and promotions.

Roster of the National Guard of Pennsylvania for Officers Commissioned in the Spanish American War,
May 5th-November 16th, 1898.
(2 volumes)

{series #19.131} [Holdings]

Arranged chronologically by date of commission.

Indexed externally, alphabetically by surname of officer.

Roster of officers commissioned in the National Guard of Pennsylvania who were mustered into United States service during the Spanish-American War. Information provided about each officer includes name, rank, date rank was held from; date of commission; and county of residence. A remark column sometimes provides the dates of resignations, promotions, disabilities, or deaths.

Roster of the Pennsylvania National Guard,
(2 volumes)

{series #19.265} [Holdings]

Arranged chronologically by date and thereunder by military unit.

Biennial rosters of the commissioned officers compiled by the Adjutant General's Office. Information includes a directory of the Pennsylvania National Guard organization, name of officer, rank, assignment, date of present commission, rank from date, date of federal recognition, and address or location. Rosters also include National Guard Reserve, Supernumerary, Surplus, and Retired Lists.

Schedule of Issues and Encampment,
(1 item)

{series #19.132} [Holdings]

Schedule prepared by Arsenal Keeper Thomas F. Maloney and forwarded to Brigadier General P.N. Guthrie on July 2, 1885 of the military equipment issued for the encampment held in that year. Information provided on the schedule includes the number of field officers and staff members scheduled to attend; the number of companies involved; the number of hospital tents, flies, and pole sets; wall tents, flies, and pole sets; common tents, flies, and poles sets; tent pins; picks; axes; spades; wooden mauls; camp kettles, mess pans; platform scales & weights; counter scales & weights; sets of butcher tools; and tin scoops that were required for each regiment, battery, and brigade present at the encampment.

Scrap Book of the 28th Division,
(1 volume)

{series #19.133} [Holdings]

Grouped numerically by company.

The 28th Division Scrap Book consists of various materials assembled by the individual companies concerning the history of that company. The scrap book contains records assembled by Company K, 8th Regiment of York, Pennsylvania from 1911 through 1917; Company E, 4th Regiment of Harrisburg from 1890 through 1895, 1900-1905, and 1905-1916; and Company F., 8th Regiment of Huntingdon County covering 1890 through 1900. Among the types of information found are the companies' Coats of Arms, historical genealogies, miscellaneous newspaper clippings, and photographs.

Unit Histories,
(5 cartons, 2 boxes)

{series #19.229} [Holdings]

Arranged numerically by unit number.

Published and unpublished histories of units of the Pennsylvania National Guard, many associated with the 28th Division, comprise this series. Some of the more prominent units represented include the Pennsylvania Air National Guard, 109th Infantry Regiment, 109th Field Artillery, 110th Infantry Regiment, 111th Infantry Regiment, and the 213th Coastal Artillery. The files contain orders, personal memoirs and battle reports, maps, photographs, pamphlets and publications, rosters, and personnel and officer information. A report entitled "Lineage and Honors" provides synopsis histories of many units of the Pennsylvania National Guard. Some units are better represented than others, and the years represented for a particular unit vary significantly. Other files, such as press releases, histories of Fort Indiantown Gap, and correspondence from the Adjutant General's Office, are also included since they relate to the units represented.

Undelivered Discharge Certificates,
1894-1895, 1900, 1903-1917.
(2 folders)

{series #19.134} [Holdings]

Arranged alphabetically by surname of discharged soldier.

Discharge Certificates for the National Guard of Pennsylvania. Most of the certificates are for the 1st Infantry Regiment, Company I, though several discharges for individuals serving in the 2nd and 6th Infantry Regiments are also found. Information provided about each soldier includes name and rank; birthplace and age at enlistment; physical description (height, complexion, color of eyes and hair); occupation; the company, regiment, brigade and commanding officer assigned; reason for discharge; date and place of discharge; and the name of the person who approved the discharge. Discharge Certificates from the National Guard of the United States and the state of Pennsylvania. All of the discharges for 1917 are dated either August 4 or 5 and were issued because the individuals were drafted into federal military service. In addition to the standard information provided in the Discharge Certificates for the National Guard of Pennsylvania, the entries on these certificates also list the marital status, whether the person received any wounds, participated in any battles, or possessed a vocation.

Veterans Card File,
circa 1867-1948.
(138 boxes)

{series #19.135} [Holdings] [Images]

Arranged alphabetically by surname of veteran.

Consists of 4" x 6" cards originally maintained by the Office of the Adjutant General. Data generally shown about each veteran includes name, rank, age, physical description (height, complexion, hair and eye color), occupation and residence; the date and place of enlistment; the date and reason for discharge; and the unit (company and regiment) to which assigned. Information about federal service rendered by the veteran and the date of death or first appearance in the military records also routinely appears.

World War I Muster Rolls for the Pennsylvania Reserve Militia,
(6 boxes)

{series #19.136} [Holdings]

The materials are arranged numerically by company and regiment, and thereunder according to the date of the muster.

A record of persons who served in the Pennsylvania Reserve Militia during the First World War. Included in this series are the Abstract of Daily Roll Call and Muster and Pay Roll, the Muster-Inn Rolls, and the Muster-Out Rolls. Information provided about each militia member generally includes the name, rank, physical description (height, complexion, and color of eyes and hair), age, birthplace, occupation, marital status, and residence; the military unit, station, and commanding officer to which assigned; and service enrollment date. The Muster-Out rolls also provide the date and type of discharge received.

World War II Pennsylvania State Guard Cards,
(16 boxes)

{series #19.137} [Holdings]

Arranged alphabetically by surname of recruit.

The Pennsylvania Reserve Defense Corps was created by executive order of Governor Arthur B. James on March 19, 1941. On May 3, 1943, the name was changed by an Act of Assembly to the Pennsylvania State Guard. The Pennsylvania State Guard was activated by the Governor of Pennsylvania when the Pennsylvania National Guard was called overseas during World War II. The information contained on these cards includes the recruit's name, military branch, residence, place and date of birth, hair and eye color, height and weight, complexion, civilian occupation, and history of service from enlistment to discharge, including the date of each advancement in rank.

Bureau for Veterans Affairs

The responsibility of the Bureau for Veterans Affairs is to provide assistance to Pennsylvania's veterans, to develop life-long learning programs for the children that reside at Scotland School for Veterans Children, and to oversee the care and maintenence of the six state veteran's homes. A part of the Bureau is the State Veterans Commission that is comprised of seventeen members, including the state adjutant general, t he duties of the Commission include investigating and making recommendations to the Department regarding the administration of the laws providing for the payment of pensions and relief, for the marking of graves of veterans and for the selection, and acquisition and maintenance of a state military cemetery. Data concerning veterans of the United States is also collected by the Commission for various reasons. Other duties include expending funds for the purpose of providing the necessities of life for Pennsylvania veterans or widows and orphans of veterans that are sick, disabled, or were killed in action. Finally, the Commission certifies the payments of gratuities for the children of certain disabled veterans and veterans who die or have died of service-related disabilities.

Audio-Visual Records,
(1 box)

{series #19.269} [Holdings] [APPOINTMENT REQUIRED for special media only]


Video cassette tapes and slides of various sites, activities, and ceremonies of the Bureau of Veterans Affairs.

A prior appointment to view the special media materials must be made at least 24 hours in advance in order to set up special equipment.

Commemorative Program Booklet of the Pennsylvania Veterans Memorial Dedication,
(1 box)

{series #19.260} [Holdings]

Booklet with headings.

Commemmorative booklet issued for the dedication ceremony of the Pennsylvania Veterans Memorial at Indiantown Gap National Cemetery on October 7, 2001. The booklet includes greetings and messages from President George W. Bush, Governor Tom Ridge, both chambers of the Pennsylvania General Assembly, and various veteran's organizations. Featured items include articles on the Veterans Memorial, Indiantown Gap National Cemetery, and shared stories of Pennsyvania Veterans from the Revolutionary War to Vietnam. There is also a timeline of Pennsylvania military history from 1681 to 2002, and an appendix with acknowledgements and special thanks to individuals and groups who helped plan and construct the memorial.

Governor's Outreach and Assistance Center Records,
(2 cartons)

{series #19.230} [Holdings]

Arranged alphabetically by subject.

The Governor's Outreach and Assistance Centers (GVOAC) were placed under the auspices of the Department of Military Affairs effective July 1, 1982, in order that the services rendered to the Commonwealth's veterans might be better coordinated with other veterans' programs. The GVOAC is intended to serve as a bridge between the individual veterans requiring information or assistance and the public or private agency which can best meet their needs. The centers are designed to provide advice and counseling in a one-step program using a one-on-one peer-oriented approach. The program functions at the grass-roots level, a feature not found in any other veterans' organization. Included among the files for the GVOAC are Ad Hoc Committee minutes and meeting packets, Legislative Budget & Finance Committee studies and reports, monthly reports, and newspaper clippings.

Korean War Compensation Application Batch Sheets and Serial Number Indexes,
2 cartons, 1 box, 3 boxes of indexes and 1 set of duplicate indexes)

{series #19.235} [Holdings]

Grouped in batches by date of processing.

Indexed internally, numerically by serial number of soldier.

Serial number indexes and compensation application batch sheets from the Pennsylvania Korean War Bonus Program. These records provide a listing of those who were recipients of the Korean War bonus, and therefore a listing of Pennsylvanians who served in the Korean War. While they are the most complete records of Korean War veterans in the archives, they are not fully inclusive as some veterans may not have applied for the bonus. They provide the veteran's name, serial number, number of months of domestic and foreign service, and occasionally the home address of the recipient. A serial number is necessary to search these records. The original bonus files no longer exist.

Merchant Marine World War II Veterans Bonus Applications,
2 cartons, 1 box)

{series #19.239} [Holdings]

Arranged alphabetically by applicant surname.

Applications and supporting documents for Pennsylvania Merchant Marine WW II veterans who applied and were approved for the $500 bonus provided by Act 22 of 2006. Files consist of the veteran's application, DD Form 214, photocopy of the applicant's drivers license, letters from legal counsel, certificates of honorable discharge, photographs, and other related supporting documents. Information contained in the records includes name, sex, social security number, date of birth, residence, dates of service, decorations, names of ships served on and period of service and duties performed on each vessel.

Note: These records are currently RESTRICTED. Please contact the Pennsylvania State Archives if you have questions about this series

Minutes, Correspondence and Related Materials of the State Veterans Commission,
1962-1963, 1972-2005.
(4 cartons, 1 box)

{series #19.231} [Holdings]

Arranged chronologically, or else grouped by type of record and thereunder arranged chronologically.

This series contains meeting minutes of the State Veterans Commission, as well as meeting handouts, statistical reports done by the Commission and budget reports. Also present are correspondence and other Commission administrative materials. The incoming and outgoing correspondence is primarily with officers of the Veterans of Foreign Wars, the American Legion and other state and federal veteran's agencies. Other administrative files in the series include Senate and House bills relating to the Commission, audits, news releases, photographs, questionnaires and resumes for prospective Commission members. Note: Resumes are RESTRICTED due to the presence of Social Security numbers.

News Bulletins,
(1 box)

{series #19.232} [Holdings]

Arranged chronologically by year.

News bulletins and press releases from the Bureau of Veterans Affairs. Among the topics covered in the bulletins are the Fort Indiantown Gap National Cemetery, quarterly reports from the state veteran's homes, the veteran emergency assistance program, pensions, issues related to the Scotland School for Veterans Children, Agent Orange and other Vietnam related illnesses, real estate tax exemption, the educational gratuity program, burial benefits, and treatment oppurtunities for Persian Gulf War veterans.

Paralyzed Veterans Pension Payments,
1 carton)

{series #19.256} [Holdings]

Arranged alphabetically by veteran surname.

Monthly reports of pension payments to paralyzed veterans. Consists of name, address, county, social security number, application date, beginning date, and amount paid to each veteran. Also lists total number of paralyzed veterans and total amount of pension per month.

Note: These records are currently RESTRICTED. Please contact the Pennsylvania State Archives if you have questions about this series.

Site-Selection Committee Records of the Southeastern Veterans Center,
(1 box)

{series #19.233} [Holdings]

Arranged alphabetically by folder topic.

Records relating to the meetings of the Southeastern Veterans Center Selection Committee and the Department of Military Affairs Contract Ad Hoc Committee. The facility was originally Pennhurst School and Hospital, and was operated and maintained by the Department of Public Welfare. The Department of Military Affairs took possession of the facility in 1986. In November 1983, a special selection committee met to choose a site for a third state veterans home. Spring City was chosen as the site on January 3, 1985, and the Southeastern Veterans Center was dedicated on December 22, 1986, with 112 residents. The materials in this series include meeting minutes, requests for proposals for contractors, lists of recommended sites for the home, correspondence, studies, news releases and photographs.

Veterans Burial Cards,
(986 boxes, 12 cartons)


Arranged first by card "series," then alphabetically by surname of veteran. Series IV is arranged by county, and then grouped chronologically.

Primarily 3" x 5" index cards containing burial information of Pennsylvania veterans who participated in all armed conflicts involving the Colony or Commonwealth of Pennsylvania. The cards, created by county veterans affairs offices beginning in 1929, were sent to the State Bureau of Veterans Affairs. In addition to index cards and computer print-out sheets, index cards printed on regular paper are also present.

Data printed on each veteran varies from county-to-county in all series. Information appearing on the majority of the cards includes: name of the veteran, birth and death dates, branch of service, dates of service, military organization(s) served, rank at time of discharge, cemetery or place of interment, and specific location of the gravesite. Additional information can include: comments, flag marker, headstone, next of kin, person or organization providing the data, place of birth and death, residence at time of death, service entry and discharge locations, service number, social security number, veterans affairs file number and conflicts served.

There are five different groupings, or "series" of cards present, created or organized during a specific time period, as outlined below. The first four series of burial cards have been digitized and can be viewed at:

Commissary General

The Commissary General Was An Appointed Position Responsible To The Governor Of Pennsylvania For Providing Food Rations And Related Supplies To The Pennsylvania Volunteers During The Civil War.

Abstracts of Issues,
(1 folder)

{series #19.138} [Holdings]

Arranged chronologically by month and grouped randomly by camp.

Abstracts of Issues to Volunteers and Vouchers for Provisions. The forms in this folder itemize food and related goods issued to encampments at Camp Curtin, Camp Wayne, Camp Washington, Camp Wilkins, and Camp Wright. Each dated abstract provides such information as the number of men present, the number of days for which provisions were drawn, and the dates the provisions were drawn. Also found, are the number of pounds or ounces of pork, bacon, salt beef, fresh beef, dried beef, ham, flour, hard bread, fresh bread, corn meal, beans, rice, coffee, tea, sugar, vinegar, soap, salt, pepper, molasses, dried apples, dried peaches, or potatoes that were supplied. The abstracts are signed by both Commissary General W.W. Irwin and Pennsylvania Governor Andrew Curtin. Also found are vouchers, that provide similar information as found on the abstracts, for provisions supplied to sick soldiers in the hospital at Camp Curtain who were under the charge of the Surgeon General of the United States Army.

Provision Accounts,
(4 boxes)

{series #19.139} [Holdings]

Grouped alphabetically by vendors and thereunder arranged chronologically by date payment was made.

Account books containing a record payments made to merchants for supplying requisitioned food stuffs for Pennsylvania troops between May, 1861 and November, 1864. Information found about each account includes the date of the requisition, the name of the firm or individual providing provisions, the name of the person issuing the requisition was issued, the articles requisitioned, the shipping destination, and the amount paid to the supplier. Also included are standard forms, "Abstract of Provisions" to hospitals, and handwritten lists of hospital stores purchased. Occasionally found through the series are miscellaneous bills, receipts, and undated abstracts for provisions issued at Camp Curtin, as well as letters from various company commanders addressed to Commissary General W.W. Irwin. In addition, the series contains original orders for supplying rations to particular company captains and loose abstracts of purchases that provide dates of purchases, the names of firms or individuals from whom provisions were purchased, the quantity and type of items purchased, and the amounts paid.

PA State Archives Hours, Directions, & Fees Research Topics Finding Aids for Collections Land Records