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Pennsylvania Historical and Museum Commission
Bureau of Archives and History
Pennsylvania State Archives



RG-19

Records of the DEPARTMENT OF MILITARY AND VETERANS' AFFAIRS

Series Descriptions



Provision Returns,
1861.
(8 boxes)

{series #19.140} [Holdings]

Grouped chronologically by month.

Food provision returns submitted during April through November by individual company captains for one or two days of company provisions. Information found on the returns specify the dates the provisions were to cover, the number of men in the company, and the requested quantity of rations such as fresh beef, pork, pilot bread, beans, rice, sugar, coffee, vinegar, candles, salt, or potatoes. Each return is signed by the company captain and the commanding officer who authorized the release

Ration Account Book,
1861.
(1 volume)

{series #19.141} [Holdings]

Arranged chronologically by date of ration.

This Commissary Department account book, kept by bookkeeper Jacob Weaver for the Pennsylvania Volunteers, employs double entry accounting to keep track of money spent for rations. The debits for rations were posted monthly and at the closing of encampments. The daily "supplies and sundries" covered by this account book were for Camp William near Pittsburgh commencing on May 1, 1861.

Ration Records,
1861.
(1 box, 2 volumes)

{series #19.142} [Holdings]

Arranged chronologically by date of issue.

A record of rations issued to various companies from April 19 through November 4, 1861. The ration allotments are sometimes identified by the names of the companies' commanding officers and at other time by the names of the companies. Information found for each return includes the number of men supplied and the number of pounds or ounces of fresh beef, pork, flour, bread, beans, rice, sugar, coffee, vinegar, candles, soap, salt, and potatoes rationed.

Warrants,
1861-1862.
(1 box)

{series #19.143} [Holdings]

Grouped chronologically by month the warrant was settled.

A record of warrants for groceries, lodging, and meals supplied by private firms to military personnel. Information on each sequentially numbered warrant provides the name of the firm or individual providing the supplies or services, the total amount paid to the individual or firm by the Office of the Commissary General, the date the warrant was issued, and the date the warrant was settled. The warrants also sometimes provide a breakdown of each of the specific provisions or services and the amount charged for each. Each warrant contains a signed oath or affirmation attesting that only the cash wholesale price paid by civilian customers for provisions and services of similar quality was charged and that no commissions were paid to any other persons.


Commission of Soldiers' Orphan Schools

Established after the Civil War to care for and educate children orphaned by the war, the orphans' schools eventually numbered twenty-three primary and fifteen advanced schools as the legislature expanded eligibility. On May 25th, 1889, an Act of Assembly approved the creation of the Commission of Soldiers' Orphan Schools to replace the Superintendent of Soldiers' Orphan School Department (1870-1889). At its creation, the Commission, including the Governor, five members of the general assembly, and five honorably discharged soldiers, was constituted to take charge of the soldiers' orphan schools and homes. They hold the authority to rent buildings, appoint all officers, teachers and employees, and prescribe all rules and regulations for the government of the institutions. All of these powers are necessary to maintain the facilities and to ensure the proper care of the soldiers' children.


Annual Reports of the Commission of Soldiers' Orphan Schools and the Superintendent of the Soldiers' Orphan School Department,
1870-1918.
(48 volumes)

{series #19.205} [Holdings]

Arranged chronologically by year, and thereunder by category or school.

Annual reports relating to Soldiers' Orphan Schools and their locations with regard to students, teachers, finance, education, and inspection of facilities and operations. Established after the Civil War to care for and educate children orphaned by the war, the orphans' schools eventually numbered twenty-three primary and fifteen advanced schools as the legislature expanded eligibility. From 1870-1889, the reports were created by the Superintendent of Soldiers' Orphans of the Soldiers' Orphan School Department and addressed to the Governor of Pennsylvania. Includes lists of orphans leaving the school and students who died in the school, some records of the Scotland School, and miscellaneous items. When the Commission of Soldiers' Orphan Schools replaced the Soldiers' Orphan School Department in 1889, the reports were addressed to the Senate and House of Representatives of Pennsylvania. The reports are generally consistent, providing annual statistical tables usually exhibiting orders issued, student admissions, discharges, deaths, transfers, parentage, punishments, school population (student and teachers), list of "sixteeners," and educational status. Often pictures of school buildings and students accompany the reports. Also included are inspection reports summarizing the quality of facilities, clothing, and teaching. In addition, there are principal reports discussing the general condition of the school's morality, religion, education, and facilities. For the year 1886, only the inspection report is available.

List of Soldiers' Orphans Leaving School,
1883, 1886-1888, 1894, 1903.
(6 volumes)

{series #19.206} [Holdings]

Arranged in volumes by year, thereunder alphabetically by orphan school, and then alphabetically by orphan home.

List of students discharged from orphan schools or homes, providing names of principals and locations of schools; pupils' names; and date of discharging.

Program for Chester Springs "16ers" Reunion,
undated.
(1 folder)

{series #19.207} [Holdings]

Single document providing songs and lyrics to be sung at the "16ers" Reunion. No date is given, except that the event occurred on the first Saturday of every August.

Roll Call Book for the Pennsylvania Commission of Soldiers' Orphan Schools Meetings,
1911-1927.
(1 volume)

{series #19.208} [Holdings]

Arranged chronologically by date of meeting.

Register of meeting attendance providing location, date, and time of meeting. It also includes the Oath of the Commission of Soldiers' Orphan Schools, signed by its members.

List of Students Who Died at the Soldiers' Orphan Schools,
1865-1907.
(1 volume)

{series #19.209} [Holdings]

Arranged chronologically by year of death.

This register of student deaths provides name of student, birth date, county location of school, name of school, date of death, cause of death, and remarks. Often there is no specification as to the cause of death.

Student Attendance Book,
1893-1923.
(1 volume)

{series #19.210} [Holdings]

Arranged alphabetically by school, and thereunder chronologically by date.

Register contains attendance listings for the following schools: Chester Springs, 1893-1912; Harford, 1893-1901; Uniontown, 1893-1908; Training School, 1893-1895; St. Paul's, 1893-1895; Scotland, 1895-1927. The lists provide the week number, boys and girls present, boys and girls absent, and combined total.


Pennsylvania Aeronautics Commission (1953-1970)

The Pennsylvania Aeronautics Commission was created by Acts 199, 200, and 201 of the 1943 General Assembly as an administrative agency of the Department of Commerce to promote and regulate aeronautics in the Commonwealth. In 1953 the Commission was transferred to the Department of Military Affairs by Act of August 26, 1953, P.L. 1468 (71 PS 62), where it remained until 1970, when its functions were transferred to the Bureau of Aviation within the newly created Department of Transportation (PennDOT). The Commission inspected and licensed all airports and landing fields used for both commercial and private purposes, and promulgated and enforced rules and regulations governing the operation of aircraft under the auspices of the Aeronautical Code (Act of May 25, 1933, P.L. 1001, as amended). The Commission was also involved in the planning and establishment of navigation facilities and landing fields, the acquisition of land for airport purposes, and providing for improvements or additions to airports and flying facilities. The Commission investigated and reported aircraft accidents, administered funds received from the federal government, and operated state-owned airports (Olmstead, Harrisburg-York, Mid-State, Grand Canyon, and Burnt Cabins Emergeny Landing Strip). The Adjutant General served as chairman of the Commission and eight other members were appointed by the Governor. For related records, see Pennsylvania Aeronautical Chart and Airport Directory, 1947 {#31.57} within the Department of Commerce (RG-31).



Minutes,
1943-1970.
(2 cartons)

{series #19.226} [Holdings]

Arranged chronologically by date of meeting.

Meeting minutes of the Pennsylvania Aeronautics Commission. The minutes generally provide the names and titles of persons in attendance, the report of the executive director on staff activities and the status of airports licensed or closed, a progress report on the Federal/State Aid Airport Construction Program, an enforcement and accident investigation statistical summary, a listing of requests and resolutions for the approval of airport sites, a listing of requests and approval resolutions for money to be expended as the state share in the federal aid airport program, and a financial statement of the appropriations and expenditures of the commission.

Pennsylvania Aeronautical Chart and Airport Directory,
1954.
(1 folder)

{series #19.268} [Holdings]

Airport Directory is arranged alphabetically by airport name.

Aeronautical chart and directory of major Commonwealth airports. The aeronautical chart has a scale of 1:500,000 (one inch equaling approximately eight miles), and shows VHF omnidirectional radio range, civil airways and control zones, elevation contours, cities and towns, roads, and other outstanding landmarks. Other information includes legends and symbols for landplanes and seaplanes, navigation lights, night lighting facilities, weather and hazards, visual emergency signals, portable traffic-control light signals, and phonetic alphabet with Morse Code equivalents. The airport directory lists location, elevation, latitude, longitude, landing facilities, obstructions, services, accommodations, and operators. Other important flight information includes search and rescue, State Police locations and telephone numbers, airways communications service and weather station locations, visual flight rules, radio broadcasting stations, flight plan information, statute miles and nautical miles, and Pennsylvania "omni" stations.

Reports,
1943-1959.
(1 box)

{series #19.109} [Holdings]

Arranged chronologically by date of report.

Primarily annual and biennial reports of the Pennsylvania Aeronautics Commission. Also included are annual reports of the enforcement and accident division; a report on the accomplishments of the Pennsylvania Aeronautics Commission, 1943-1951; a report on the accomplishments of the Aeronautics Commission during Governor Duff's Administration; a 1949 statistical report; and a publication titled "A Great Step Forward in Civil Aviation", published in 1955, 1956, and 1959, which provide a history of the commission from 1943 until the date of publication. The reports generally provide information including a list of commission officials; a sketch on the creation, organization, and powers of the commission; and narrative and statistical information relating to the activities of the commission concerning airport construction, airport licensing and inspection, airport safety improvement, enforcement and accident investigation, air navigational aids, civil defense, public relations, aviation education, the air search and rescue program, state owned aircraft, and the Harrisburg State Airport.

Subject Files,
1941, 1943-1961.
(1 box and 1 carton)

{series #19.253} [Holdings]

Arranged alphabetically by subject.

Alphabetical subject files of the Pennsylvania Aeronautical Commission. Consist primarily of correspondence and reports relating to the activities of the commission, but also includes a commission administrative history, an air search-and-rescue procedure manual, committee reports and transcripts of the airport use panel, maps, newspaper clippings, a photograph, press releases, and publications. Topics highlighted include the Abolishment of State Aeronautics Commissions, Air Transport Requirements of Pennsylvania, Airport construction allocations, the Airport Safety Improvement Program, cases before the Civil Aeronautics Board, the Federal Aid Airport Program, history of the Aeronautics Commission, and individual Airports such as Centerville, Coatesville, Delaware County, Middletown, North Philadelphia, Philipsburg, Pottstown, State College, and Wings.


Quarter-Master General

The Quarter-Master General is an appointed position responsible to the Governor of Pennsylvania through the Adjutant General in his capacity as head of the National Guard created under Legislative Act of 1818. The responsibilities of the Quarter-Master General is to provide clothing, military equipment, and arms to the units of the Pennsylvania National Guard and related military organizations within the Commonwealth.



Abstracts of Supplies Purchased, Received, Issued, and Returned,
1862-1864.
(1 volume)

{series #19.144} [Holdings]

Abstracts of Quartermaster Supplies includes information on military clothing, camp and garrison equipage purchased, received, and issued to the Pennsylvania Volunteers. The Volunteers were called out under authority of the United States by Governor Andrew J. Curtin in September 1862. The Abstracts provide an account of military supplies issued and returned and the disposition of those returned or not issued. Information documented in each dated entry includes the name of person or firm from whom supplies were received, the names of their towns, the quantity of each item supplied, the quantity of supplies returned, and the quantity of supplies short. The Abstracts were compiled by Quartermaster General Reuben C. Hale in Harrisburg in 1863-1864.

Abstracts of Supplies Purchased by Pennsylvania on Account of Pennsylvania Troops in United States Service,
1861-1862.
(2 boxes)

{series #19.145} [Holdings]

Grouped by type, and thereunder chronologically.

A record of supplies purchased by the Commonwealth for troops who were subsequently mustered into United States service. Information found on the Abstracts of Clothing and Garrison Equipage provide the names of private suppliers, what articles they provided, and the amounts paid to them. The Abstracts include weekly reports of clothing, camp, and garrison equipage and military materials on hand at Camp Curtin and other camps. Also records of the types and quantities of military supplies released to company captains. Information found on the Abstracts of Clothing and Equipage for the Army provide the dates of transactions, the names of merchants who received payments, and the amounts paid.

Account Books of Supplies Ordered,
1862-1863.
(3 volumes)

{series #19.146} [Holdings]

Arranged chronologically by date bids were received.

Indexed internally, alphabetically by name of supplier.

A record of proposals or bids submitted by private firms to furnish army supplies commencing on April 30, 1862. The sealed bids for military supplies generally provide the following information: names of the bidders, the quantity and type of items they proposed to furnish, and the amount of the bid. Marginal notations sometimes record whether supplies were delivered as required.

Accounts of Equipment Stores and Arms,
1794-1808, 1861-1867, undated.
(25 boxes)

{series #19.147} [Holdings]

Arranged chronologically by date accounts were recorded.

A record of the value of military equipment on hand in Pennsylvania. Included in this series are receipts, billing invoices, and statements for military stores and equipment under the jurisdiction of the Quartermaster General. Information about each account usually includes the location of the stores, names of individuals from whom purchased, and the prices paid. Statements also generally place a valuation on inventoried stores on hand at a particular arsenal.

Annual Reports,
1861-1862.
(2 volumes)

{series #19.148} [Holdings]

Arranged chronologically by date of report.

Annual reports issued by Quartermaster General R.C. Hale to Governor Andrew Curtin. The printed reports provide a narrative description of the activities of the Quartermaster General's Office. An accounting of annual expenses and of clothing and military equipage purchased, issued, and on hand is also noted. The reports also provide a brief history of the growth of the department which was initially forced to rely on private benevolence to fulfill its responsibilities.

Army Supply Contract Book,
1861-1862.
(2 volumes)

{series #19.149} [Holdings]

Arranged chronologically by date of contract.

Indexed internally, alphabetically by surname of contractor.

A listing of commissary property contracted through the Office of the Quartermaster General by Commissary General W.W. Irwin from April 19, 1861 through 1862. Information provided about each contract usually includes the name of the person or firm from whom supplies were purchased, the type and quantity of items purchased, and the price paid. Also contains a record of the number of regiments and names of the captains of the several companies who left Camp Curtin for York and Lancaster. Also found is a record of the quantity and monetary value of food supplies disbursed to encampments across the state. Finally, there are Agreements made by Quartermaster General R.C. Hale with sundry parties for delivery of army clothing and other military supplies under the Legislative Act of May 16, 1861.

Day Books Listing Articles Supplied to or Purchased,
[ca. 1861-1864].
(2 volumes)

{series 19.150} [Holdings]

Arranged chronologically by date of purchase.

Indexed internally by armory location.

Day books kept by Assistant Quartermaster General H.A. Showers of the military supplies purchased during the Civil War. The dated entries generally provide a description of the type and quantity of items purchased, the name of the person or firm from whom the supplies were purchased, and the price paid. Additional information frequently found includes the date, location, and regiment to which the supplies were furnished.

Equipage Return Books,
1861-1862.
(5 volumes)

{series #19.151} [Holdings]

Arranged chronologically date of return.

Indexed internally by regiment.

A monthly record of military equipage issued by month to Pennsylvania regiments. The list includes a category designated "Articles in Common" that documents coats, caps, covers, havelocks, blouses, blankets, great coats, trousers, flannel slack coats, flannel shirts, drawers, stockings, boots, booties, forage caps, hat feathers, hat eagles, letters, fatigue frocks, great coat straps and caps. Another category provides information about items issued to the camp or garrison is designated "Camp and Garrison Equipage" which documents knapsacks, haversacks, canteens, drums, fifes, snares, slings, sticks and stick carriages, cases, stationary, and printed military forms.

General Correspondence,
1791-1808, 1861-1867.
(9 boxes)

{series #19.152} [Holdings]

Arranged chronologically by date of correspondence.

A file of general correspondence consisting primarily of letters from private merchants who supplied military equipment and clothing to the Pennsylvania Militia. Of the nine boxes in this series, all but a portion of the first and last boxes are Civil War materials. Included in this series are letters, statements for shipments, authorizations for payment, and letters of recommendation, as well as a telegraph file containing messages exchanged between Quartermaster General R.C. Hale and Governor Andrew Curtin. Also included are letters from charitable organizations, such as ladies' aid societies, the U.S. Christian Commission, and the U.S. Sanitary Commission.

Hospital Account Books of Goods Purchased for Sick and Wounded Soldiers,
1862, 1864.
(1 volume)

{series #19.153} [Holdings]

Arranged chronologically by date of purchase.

An account of goods purchased by the Commonwealth of Pennsylvania for the benefit of sick and wounded soldiers under an Act approved by the State Legislature on April 19, 1862. Information provided about each account generally includes the names of firms or individuals supplying merchandise, the date supplied, the type of items supplied, and the amount paid for them. Apparently this ledger was abandoned for its intended purpose soon after its initial use (June-July 1862), but was later employed to record supplies received from the United States government for issue to Pennsylvania troops.

Ledgers,
1861-1862.
(2 volumes)

{series #19.154} [Holdings]

Arranged by each individual account or heading and thereunder chronologically by date of transaction.

Indexed internally, alphabetically by account name.

Ledgers listing military supplies including food, lodging, clothing and equipment, purchased and delivered to military units. Information provided about each account generally includes the name of the company captain and a listing of the type and quantity of military items supplied, as well as the names of suppliers, the type and quantity of items furnished, and prices paid. These records of items purchased and delivered were copied from the original bills of sale from the State Auditor General's Office, no receipts having been given to the state by the parties.

Order Books,
1840-1849, 1866-1871.
(2 volumes)

{series #19.155} [Holdings]

Arranged chronologically by date of order.

A record of orders for military equipment sent by the Quartermaster General's Office to various Pennsylvania regiments. Information given about each order includes the date, a description of the type of military equipment requested, and the quantity sent.

Ordnance Book of Issues, Receipts, and Inventory,
1861-1862.
(1 volume)

{series #19.156} [Holdings]

Arranged chronologically by date of issue or inventory.

A chronological register beginning September 2, 1861 and running to September 11, 1862 recording types of ordnance (e.g., muskets, cap pouches, caissons, etc.) drawn from the state arsenal or occasionally added. Information provided about the ordnance includes the name of the officer placing the order to Arsenal Keeper George Forbes, the types and quantities supplied, and the name of the regiment to which sent. Other information usually found are the dates ordnance was issued, the name of the captain to whom issued, and the quantities of each type of ordnance.

Proposals, Contracts, and Bonds,
1849-1850, 1855, 1858, 1861-1865, undated.
(5 boxes)

{series # 19.157} [Holdings]

Arranged chronologically by date of proposal, contract, or bond.

Articles of agreement forms between various private firms or individuals and the Commonwealth for supplying muskets, cartridge boxes, belts, plates, tin cups, pantaloons, bayonets, and scabbards. Four boxes of this series contain Civil War materials. Included are requisition forms for equipment drawn by militia, and bonds issued to militia for the use of firearms and accoutrements. Information generally provided by each proposal, contract, or bond includes the type and quantity of items to be sold, the amount to be paid, and the date by which the proposal, contract, or bond was to be completed. The documents are signed by the parties involved.

Requisition Book of Supplies,
1861-1866.
(5 volumes)

{series #19.158} [Holdings]

Arranged chronologically by date of requisition.

Indexed internally, alphabetically by surname of requisitioning officer.

A record of military equipment requisitioned by captains of various companies of the Pennsylvania Militia. Information provided about each includes the number and date requisitions, name of captain and company for regiments 1-25 and the Pennsylvania Reserves, where the company was stationed, the kind and quantity of supplies covered, the date and the total number of each item issued.

Stationary Abstract Book,
1861-1865.
(1 volume)

{series #19.159} [Holdings]

Arranged chronologically by date stationary was issued.

Indexed internally, alphabetically by surname of officers.

Abstract book providing information about each issue of stationary includes the name of the person to whom stationary was issued and a breakdown by type of item: ledger, pass, blotting, and 2, 3, and 4 quire blank books; foolscap, folio-post, blotter, and envelope paper; envelopes; red, black and copying ink; rulers; mucilage; sealing wax; lead pencils, steel pens, quills sand boxes and pen holders; red tape; inkstands; India rubber; paper folders; bill and ready reference files; gum bands; postage stamps; and printed copies of army regulations and blank forms.

Supply Requisition Forms,
1861-1862.
(2 boxes)

{series #19.160} [Holdings]

Arranged chronologically by date of supply requisition.

A file of original requisition forms requesting such items as overcoats, blouses, pantaloons, uniform coats, caps, muskets or rifles, and other military accouterments. These were to be supplied by the Pennsylvania Adjutant General to particular regiments of the Pennsylvania Reserve. Information provided on each requisition form includes the date of requisition, a brief description of the items requested, and the signature the company captain and the regimental commanding officer. Also found scattered through the files are receipts for the various disbursements.

Warrants and Bills of Sale,
1861-1863.
(2 boxes)

{series #19.161} [Holdings]

Arranged chronologically by date of warrant or bill of sale.

Warrants and bills of sale for the purchase of military supplies. Information generally provided warrant and bill of sale includes the name of the person or private firm, the date issued, the amount approved, and the signature of Governor Andrew Curtin. Each warrant provides general information regarding the quality, quantity, and type of article supplied, and the amount charged for each item. All are signed by the merchant, the Special Agent for the State of Pennsylvania, the Quartermaster General of Pennsylvania, and the State Treasurer.



Scotland School for Veterans Children

The school, located in Scotland, Franklin County, has been a state institution since 1893. Established as the Scotland School for Veterans Children in 1895, the school was later transferred from the Department of Education to the Department of Military and Veterans Affairs on July 1, 1996. Currently, the school accommodates 350 students, grades three through twelve, on campus during the school year. To be eligible for admission, children must meet certain requirements pertaining to the military service history of their legal guardian, guardian's place of residence, and age of child.



Administrative and Related Records,
1909-2010.
(7 cartons, 1 box)

{series #19.261}
[Holdings]

Grouped by topic.

Records documenting the daily administration of the Scotland School for Veterans Children. The bulk of the records are from 1960 to 2010. Files include Board of Trustee records, residential staff work schedules, federal grants, curricula, memos and correspondence, school closing files, sudent discipline code, CISCO (Computer Academy), and various school policies.

Anniversary Books,
1970, 1995.
(2 volumes)

{series #19.211}
[Holdings]

Grouped by year.

The 75th Anniversary Book (1970) and the 100 Year Retrospective (1995) both provide brief written and pictorial histories of the school, its growth, progress, and current standing.

Athletic Files,
1980-2010.
(7 cartons)

{series #19.262}
[Holdings]

Grouped by topic.

Files of all varsity, junior varsity, and extra-curriclar sports at the Scotland School for Veterans Children. Records document policies, correspondence, guidelines, and regulations of all sports programs. Noteworthy items are Mid-Penn Conference files, PIAA (PA Interscholastic Athletic Association) files, sports rosters, letter winners, and athletic schedules.

Inspection Report of Soldiers' Orphan Schools,
1886.
(1 microfilm roll (part))

{series #19.259}
[Holdings]

Grouped by school.

Local reports of the annual inspections of the Soldiers' Orphan Schools in Pennsylvania, May and June 1886. An introductory section is followed by separate reports of conditions at the ten schools. The report ends with a commentary from a noted expert in practical school management.

Junior Reserve Officer Training Corps (JROTC) Files,
1978-1991.
(1 carton)

{series #19.264}
[Holdings]

Grouped by topic.

Records of the Junior Reserve Officer Training Corps Unit at the Scotland School for Veterans' Children. JROTC programs provide military education and instill discipline as part of a secondary school education. These programs are typically taught by former non-active duty military officers. The Scotland School program is Army affiliated. These records consist of correspondence, Senior Army Instructor (SAI) programs, rosters, inspection and work sheets, camp calendars, standard operating procedures and memoranda, and disposition forms.

List of Soldiers' Orphans Arriving at Age 16,
1894.
(1 microfilm roll (part))

{series #19.258}
[Holdings]

Grouped by school and thereunder by date of admission.

A list showing the names of orphans and their date of admission at Chester Springs, Harford, and Uniontown Soldiers' Orphan School. At the end of the list is a summary table showing monthly totals.

Minute Books of the Board of Trustees,
1921-1987.
(16 volumes)

{series #19.214} [Holdings]


Arranged chronologically by year, and thereunder by date of meeting.

The Minute Books provide information concerning a number of topics, including: the election of the administration and various committees; applications for change or expansion; financial standings; admissions and discharges of students; educational changes; and progress reports.

Photographs,
circa 1990s-2000s.
(1 box)

{series #19.263} [Holdings]


Unarranged.

Loose prints, albums, and negatives documenting events at the Scotland School for Veterans Children. The bulk of the photographs consist of portraits, sports events, and theatrical events.

Publicity Materials,
1995, 1996, & undated.
(5 volumes, 1 video-cassette)

{series #19.215} [Holdings]


Materials include: a 1995 Anniversary video-cassette; The Scotland Courier: Vol. C, No. 1, January 1995, Vol. XCVI, No. 1, February 1996, Vol. XCVI, No. 3, June 1996; and two undated promotional pamphlets providing information about education, student life, and activities of the school.

Strategic Plan,
1991.
(1 volume)

{series #19.212} [Holdings]


Arranged by year.

A plan developed by the Board of Trustees and Administration, proposing future plans and describing present situations relating to such topics as education and teacher training, operation and cost, technology construction, restructuring and economy, and a study commission which focused on admissions, recruitment, and maintenance fees.

Student Newspapers,
1897-1970.
(37 volumes)

{series #19.217} [Holdings]

Arranged chronologically by date of publication.

Generally bi-weekly newspapers produced by Scotland School students. Issues published until April 22, 1926 are titled The Industrial School News, after which time the title changes to The Courier. Missing are volume 1, 1896; volume 5, 1900-1901; and volume 8, 1903-1904.

Student Records,
1895-1975.
(72 cartons)

{series #19.255} [Holdings]

Arranged alphabetically by surname of student.

Files containing information on enrolled students and on students who were denied admission. Files for students up to circa 1920 contain only the order for admission. Often these students were transferred from another school for veterans' children. Student information includes date of admission, student's name, previous school, relationship to veteran, and veteran's service data. Files for students failing to gain admission contain correspondence describing the reason for non-admission. Student files circa 1920 and after contain grade and health records, and may also contain applications, correspondence, standardized test scores, and photographs. Later files contain more information and may contain copies of the veteran's DD-214.

Yearbooks,
1943, 1946, 1948, 1950, 1952-1976, 1978-2009.
(62 volumes)


{series #19.213} [Holdings]


Arranged chronologically by year.

Yearbooks published by the senior class, providing information about the school's facilities, administration, faculty, activities, athletics, and classes (grades). Included in the series are yearbooks from 1943, 1946, 1948, 1950, 1952-1976, 1978-2009. The yearbooks are titled Taps, except for the 1952 volume, called The Cadet.



Surgeon General

Acting under the direction of the Adjutant General, the Surgeon General of Pennsylvania provided for the medical care of sick and wounded soldiers and issued annual reports of his activities directly to the Governor.


Accounts,
1861-1866.
(4 folders)

{series #19.162} [Holdings]

Grouped chronologically by month.

A record of medical and hospital accounts for supplies and pay roll. Included in the series are invoices and receipts consisting of printed forms containing a listing of all types of medical supplies ordered. The quantities of each item required are noted as well as the quantities of supplemental non-medical supplies. The form also bears the date of receipt and is generally signed by an attending surgeon.

Other items found include muster and pay rolls for surgeons, ward masters, cooks, nurses, and matrons. Information provided on the muster and pay rolls generally includes name and date of enlistment, period of enlistment, date from which attached to the hospital, date last paid, period covered by current pay in months and days, rate of pay per month, and the total amount of pay due and are signed by both the payees and a witness. Another account lists complete information on invalid corps officers and enlisted men of a given Pennsylvania regiment. These were individuals found unfit for active field service on account of wounds or diseases contracted in the line of duty but who were nonetheless found fit for duty in the Invalid Corps.

Some forms differed in layout over time but generally provide similar information. Additional information found throughout the series includes miscellaneous written orders and correspondence signed by Pennsylvania Surgeon General Henry H. Smith, M.D., inventories of drugs on hand at Camp Curtin, and accounts of disbursements paid to private firms and individuals for various supplies or services performed.

Annual Reports,
1862-1864, 1866.
(4 volumes)

{series #19.163} [Holdings]

Arranged chronologically by date of report.

Annual printed reports issued by the Surgeon General contain detailed narrative accounts of his activities during each year and provide a listing of expenses. Information found in the reports contain complete lists of the names of medical officers appointed during the year, provisions for care of the wounded, transportation of the dead, health of prisoners, and the threat of"epidemic cholera" in 1865.

Commissions of Surgeons and Assistant Surgeons,
1862-1865.
(2 folders)

{series #19.164} [Holdings]

Grouped chronologically by year commission was issued.

Embossed with the state seal, these commissions issued by Pennsylvania Governor Andrew G. Curtin appoint Surgeons and Assistant Surgeons for the Pennsylvania volunteers. Information provided about each surgeon and assistant surgeon includes name and county of residence, the date commissioned, and the signature of the Secretary of the Commonwealth. Notations on the back of the commission papers record dates of service and the regiments to which surgeons were assigned.

Diet Table Chart Used in General Hospital,
1862.
(1 item)

{series #19.165} [Holdings]

Diet table (large accordian foldout) for general hospitals issued by William J. Hammond, Surgeon General of the United States, on October 28, 1862. The printed chart recommends the quantities of each types of food and beverage to be taken per day for various types of diet. Included are caloric numbers for a Full Diet, Half Diet, Chicken Diet, Low Diet, Milk Diet, Beef-Tea Diet, and other extra diet and drink charts. Also given, are charts providing specific examples of both Full and Half Diets recommended for each of the seven days of the week at breakfast, dinner, and tea time.

General Correspondence Relevant to the Office of the Surgeon General,
1861-1866.
(21 boxes)

{series #19.166} [Holdings]

Arranged chronologically by date of correspondence.

A file of letters received by the Surgeon General from a variety of correspondents during the Civil War. The correspondence consists primarily of letters of recommendation supporting candidates for medical and staff positions, notifications of vacancies, and resignations. Also included are letters from Pennsylvanians trying to contact wounded relatives, complaints about surgeons, and letters from surgeons concerning the health of certain regiments.

Medical Examination Papers,
1861-1865.
(8 boxes)

{series #19.167} [Holdings]

Grouped by examination dates.

These medical examinations completed by candidates for regimental surgeons tested the candidates' knowledge of human anatomy and physiology. Attached to each thesis is information providing each candidate's full postal address, the name of the medical institution from which he received his training, date of graduation, age, number of years in active practice, the names of hospital clinics where he worked and names of surgeons under whom he studied. According to law, medical officers serving Pennsylvania regiments had to first be examined by a state medical board. Several boards of examiners met as the war continued and the need for surgeons increased.

Record Book of Candidates Examined by the Pennsylvania State Medical Board,
1862.
(1 volume)

{series #19.168} [Holdings]

Arranged chronologically by date of examination.

Record book kept by Pennsylvania Surgeon General Dr. Henry H. Smith of 213 candidates examined by the State Medical Board commencing July 28, 1862. Numbered sequentially by exam, the information given for each candidate includes the date of examination, candidate's name, post office of residence, county of residence, age, name of the institution from which graduated, year of graduation, and standard score received on the examination. A remarks column records whether a candidate was accepted unanimously, by a lesser vote, or rejected.

Record Book of Candidates Examined by Pennsylvania State Medical Boards for Appointment as Surgeons and Assistant Surgeons,
1861-1865.
(1 volume)

{series #19.169} [Holdings]

Arranged alphabetically by surname of candidate.

A record of examinations of candidates seeking appointments as surgeons or assistant surgeons. Information about each candidate generally includes name, postal address, county of residence, and age; the institution from which he graduated; the date he was examined; and the standard score achieved on the exam. Remarks concerning where the person was assigned or whether he resigned also regularly appear.

Record Book of Medical Officers of the Pennsylvania Volunteers,
1861-1864.
(1 volume)

{series #19.170} [Holdings]
Arranged numerically by regiment, and thereunder chronologically by date of appointment.

A record of surgeons and assistant surgeons who served in the Pennsylvania volunteers. Information found about each surgeon and assistant surgeon includes name, date mustered-in, dates of promotions, the names of the regiments to which assigned, and the date they resigned or were mustered-out.

Registers of Official Documents Endorsed and Transmitted,
1862-1866.
(2 volumes)

{series #19.171} [Holdings]

Arranged chronologically by date official documents were endorsed.

Indexed internally, alphabetically by surname of author.

Two ledgers providing a record of official documents endorsed and transmitted by the Office of the Surgeon General between October 3, 1862 through 1866. Information found about each document or correspondence includes the date issued, by whom issued, a brief description of the subject matter, where sent, and a statement of endorsement. Most requests for discharges, transfers, and the disposition of the personal effects of deceased persons.

Registers of Surgeons and Assistant Surgeons,
1861-1866.
(2 volumes)

{series #19.172} [Holdings]

Grouped alphabetically by surname of surgeon or assistant surgeon.

A record of surgeons and assistant surgeons employed by the Commonwealth during the Civil War. Information about each surgeon or assistant surgeon includes name, county of residence, date of commission, and the date from which rank was held. Occasional remarks note commissions returned, canceled, or other changes in status.

Report of Liquors Used in Hospitals,
1862.
(1 item)

{series #19.173} [Holdings]

The January monthly report prepared by Medical Officer J.P. Wilson of the quantities of brandy and wine provided to patients at the General Hospital, New Measles Hospital, Church Hospital, Measles Hospital #2, 54th Regiment Hospital, and the 107th Regiment Hospital.

Reports of Examination of Candidates for Appointment as Medical Officers,
1861-1865.
(1 box)

{series #19.174} [Holdings]

Arranged chronologically by date of exam, and thereunder in descending order of examination score.

Lists from the Board of Medical Examiners naming those who passed the medical examination addressed to Governor Andrew Curtin. Information provided about each applicant includes name, town and county of residence, age, rank assigned, and the standard score achieved by each candidate. The score was determined by a careful consideration of written answers provided by candidates to prepared examination questions. Those who achieved a standard score of 7-10 were judged qualified to be surgeons and those achieving a score of 5-6 were qualified as assistant surgeons. Any candidate achieving a score of less than 5 was deemed unfit for any medical post. Also found in the series are separate lists of the names of surgeons and assistant surgeons together with the names of the military units to which they were assigned. Includes letters from examiners concerning individual candidates.

Returns of Medical Officers Connected with Pennsylvania Regiments,
1861-1864.
(1 volume)

{series #19.175} [Holdings]

Grouped numerically by regiment.

Ledger recording medical officers who served with Pennsylvania regiments during the Civil War. The dated returns give the name, rank, regiment, and unit of the surgeon or assistant surgeon; the date appointed or mustered in; and, where applicable, the name of regiments to which promoted. Also occasionally found are notations that give the reasons and dates of dismissals, resignations, and transfers.

Special Order Book,
1864-1865.
(1 volume)

{series #19.176} [Holdings]

Arranged numerically by order.

A record of Special Orders issued by Surgeon General James King, and his successor Surgeon General Joseph A. Phillips, through the Hospital Department of the Pennsylvania Militia during the Civil War. The orders most frequently concern appointments, promotions, and transfers of medical personnel.

Surgeons' Reports,
1861-1864.
(1 box)

{series #19.177} [Holdings]

Arranged chronologically by date of report.

Morning reports of surgeons at Camps Washington (Easton), Wayne, Wright, and Curtin recording daily conditions in military hospitals. Information provided within each report includes a breakdown by regiment and company of the number of soldiers confined in the hospital or sick in quarters from the date of the last report; the number taken sick since the last report; the total numbers in the hospital or sick in quarters; the number who returned to duty, discharged, sent to the General Hospital, or died since the previous report; and the number remaining in the hospital or sick in quarters. Occasional remarks provide information on hygiene in the camps.



Transportation and Telegraph Department

Established in 1861, the Transportation and Telegraph Department provided for the movement of troops and military supplies through the Commonwealth of Pennsylvania in response to the national emergency, and for control of telegraphic messages relating to war activities. The daily activities of the Department were conducted by a chief officer appointed by the Adjutant General.



Day Book,
1861-1869.
(1 volume)

{series #19.178} [Holdings]

Arranged chronologically by date of transaction.

Ledger of daily transactions by Department documenting expenses paid to private firms and individuals for railroad freight and horse teams. Information provided about the transactions generally includes the name of the firm or individual providing the services, a brief description of the nature of the service, a breakdown of the amount due, and the amount paid. Some of these entries relate to expenses also covered in Journal, 1861-1863, 1866-1867 {series #179}. Includes payment of transportation of corpses and telegraphic services.

Journal,
1861-1863, 1866-1867.
(1 volume)

{series #19.179} [Holdings]

Arranged chronologically by date of transaction.

Ledger listing accounts paid by the Commonwealth for railroad, stage and telegraphic services related to the war effort. Information included about each account number, name of the firm or individual to whom the expenses were paid, the nature and date of services rendered, and the amount paid. For related records see Day Book, 1861-1869 {series #19.178}.

Letter Press Book,
1861-1862.
(1 volume)

{series #19.180} [Holdings]

Arranged chronologically by date of order.

Indexed internally, alphabetically by surname of officers to whom orders were sent.

A letter press book kept from July 10, 1861 to July 17, 1862 documenting orders sent to various military commanders by the Chief of the Transportation and Telegraph Department. Information given about each includes the date the order was sent, the name of the officer to whom it was addressed, the text of the message, and the signature of the Chief of the Telegraph and Transportation Department.

Military Dispatches,
1861-1867.
(28 boxes)

{series #19.181} [Holdings]

Arranged chronologically by date of dispatch.

A record of telegraphic messages sent to the Adjutant General and/or Governor Andrew Curtin by various military commanders. The dated dispatches on telegraph company letterhead concern military matters such as reporting troop movements, and requests for supplies, transportation of the wounded, etc. Correspondents include Thomas Scott, Simon Cameron, Robert Anderson, and newspaper correspondents. All boxes pertain to the Civil War except the last one. Also found scattered through the file, are undated drafts of dispatches on the same subjects.

Military Dispatches Received Books,
1861-1862, 1864-1866.
(4 volumes)

{series #19.182} [Holdings]

Arranged chronologically by date of receipt.

Indexed internally, alphabetically by surname of recipient.

A record of telegraph messages received at the Executive Chambers in Harrisburg during the Civil War. Information provided about each dispatch includes the date the message was received, the name of the individual to whom the message was addressed, a transcript of the message, and the name of the author. Topics include military threats, supplies, troop movements, and battle accounts. Due to missing volumes, there is a gap from September 2, 1862 to August 1, 1864. Taken together with Military Dispatches Sent Books, 1861-1862, 1864-1866 {series #19.183}, the messages received provide a rather detailed narrative history of Pennsylvania's military involvement in the Civil War.

Military Dispatches Sent Books,
1861-1862, 1864-1866.
(5 volumes)

{series #19.183} [Holdings]

Arranged chronologically by date sent.

Indexed internally, alphabetically by surname of addressee.

A record of telegraph messages sent from the Executive Chamber by Governor Andrew Curtin, Eli Slifer, Thomas Scott, and others commencing April 15, 1861. Information provided about each dispatch includes the date a message was sent, the name of the person to whom addressed and where he was located, a transcript of the message, and the name of the author. Topics include troop dispositions, uniforms, troop movements, and military intelligence. For related documents see Military Dispatches Received Books, 1861-1862, 1864-1866{series #19.182}.

Transportation Accounts,
1861-1867.
(17 boxes, 1 volume)

{series #19.184} [Holdings]

Arranged chronologically by date account was paid.

A record of accounts paid by the Commonwealth of Pennsylvania to private teamsters and railroad companies for transporting troops and munitions. Information provided for each transportation account generally includes the date of transport; the locations where the troops or munitions were transported to and from; the name of the person who certified the service; the number of troops, horses, and packages transported; the weight of the packages; the number of miles and total mileage of transport; the amount paid for the freight and troops respectively; and the total amount paid. Also found are certificates signed by company captains confirming that transportation orders were fulfilled as well as related correspondence. Includes passes from the Pennsylvania Railroad and Northern Central Railroad.

Transportation Register,
1861.
(1 volume)

{series #19.185} [Holdings]

Arranged numerically by register number.

A register of transportation provided for individuals recruited into military service by the Commonwealth of Pennsylvania. A total of 11,108 transportation orders are contained in this volume. Information provided about each order includes the order number, name of the individual transported, the town from which he was transported, and the name of the railroad company providing transportation.

Transportation Requisitions,
1861-1867.
(13 boxes)

{series #19.186} [Holdings]

Arranged chronologically by date of requisition.

A file of transportation requisitions documenting the transport of troops and prisoners. Information about each soldier includes name, date and place of transport. Also occasionally found is information concerning discharge of soldiers.

Troop Movement Order Books,
1861.
(2 volumes)

{series #19.187} [Holdings]

Arranged chronologically by date of order, and thereunder numerically by order.

A record of orders issued for transporting troops. A table in Volume 1 provides information about commanding officers and their regiments who were transported, the locations from and to where transported, the number of officers and men, horses, and car loads of baggage, the time of departure, and the name of the transporting company. The transportation orders are numbered and provide the date of the order, the date of departure, the name of the officer ordered, the name of the company ordered, the place the company was to rendezvous, where ordered from, and the means of transport.



War History Commission (World War I)

Chaired by William C. Sproul, Governor of Pennsylvania from 1919-1923, the War History Commission was appointed by the Pennsylvania Council of National Defense and Committee of Public Safety at 1300 Locust Street in Philadelphia in April 1920. Its purpose was to document military, economic, and civic activities of the Commonwealth of Pennsylvania during World War I. In its opening statement of purpose, it noted that the 28th Division of the American Expeditionary Forces, made up of the National Guard of Pennsylvania, suffered greater casualties than any other division in France with the exception of three divisions of regulars. Further, Pennsylvania produced nearly one half of the munitions supplied to the United States Army, a large proportion of the ships supplied to the Navy, and all of the anthracite and most of the bituminous coal to the nation during the war.


General File,
1915-1920, 1928.
(30 cartons)

{series #19.188} [Holdings]

Grouped by broadly by type of subject matter.

A file composed of diverse types of documents assembled by the War History Commission between the end of the war and 1928 providing information about the activities of American Expeditionary Forces in France during World War I. Included in the series are various types of material including troop rosters, weekly strength reports for military organizations in combat, and daily reports of changes in assignments or military status for both enlisted men and officers. Also found are summaries of intelligence reports, training memoranda, daily operations journals and reports, extracts from General Pershing's cabled communiques, field orders, and reports on enemy chemical projectiles. War diaries; daily records of events kept while in campaign by each battalion and higher organization and by each ammunition supply, engineer, and sanitary train; provide valuable details regarding the daily operation of the American war effort. There are also detailed narrative field reports made by company commanders to their superiors, daily reports of casualties and other changes presented to the Adjutant General, and narrative reports of the activities of each of the naval districts during the war. Among items of particular interest are the diary of Maryan Michael Smolenski of the Detroit Sanitarium who enlisted with the 28th Division in 1917 and copies of the official United States Information Bulletin published by the Committee on Public Information chaired by George Creel. Information collected after the war includes Division Yearbooks, group photographs from the Free Public Library in Philadelphia of each Pennsylvania military unit taken in 1918, newspaper clippings, and copies of private journals and magazines containing historical accounts of the war.

Maps,
[ca. 1918-1919].
(165 items)

{series #19.189} [Holdings]

Grouped by geographical region.

A collection of European topographical and road maps of France and Germany depicting the highways, secondary roads, mountains, rivers, and creeks in the areas where the American Expeditionary Forces participated in military campaigns.

Newspapers and Clippings,
1920-1921.
(3 bundles)

{series #19.190} [Holdings]

Arranged chronologically by date of newspaper clipping.

A collection of contemporary newspapers and newspaper clippings containing troop rosters and accounts of the activities of the 28th Division in France during World War I. Among the items included are copies of the Stars and Stripes covering the period from June 12, 1920 through May 21, 1921.

Photographs,
1919.
(5 cartons)

{series #19.191} [Holdings]

Arranged loosely chronologically by date photograph was taken.

A collection of labeled photographs taken between January 24, 1919 and April 19, 1919, together with approximately twenty photographs dated only by the year 1919. The subject matter includes group portraits of companies and their officers comprising the 28th Division. Also present are views of the countryside and buildings in France including scenes at Vaux, Chateau Thierry, the Woevre Valley at Fresne, Vigneville, and Argonne where the 28th Division saw action or was stationed. Accompanying caption sheets provide descriptions of the subjects photographed.

Service Records of Pennsylvanians Who Entered Allied Units During World War I,
[ca. 1917-1918].
(3 cartons)

{#19.237} [Holdings]

Records of men who entered the service of the British Government through the British Consulate. As the United Sates was neutral the Consulate could not accept American citizens, therefore, the men gave birthplace somewhere in the British Dominions.  Without question of doubt the larger portion of these names are those of Americans who enlisted before United States entered the war, or afterwards, having been rejected by our own Boards, due to some physical disability” (from the files of the British Consulate, 224 S. Third Street, Philadelphia). The records list name, address, year of birth, nationality, place of birth, employer’s name, employer’s address, occupation, marital status, general information regarding organization served, dates of assignments and dates of transfers. A few records provide detailed accounts of the individual’s service and/or a photograph of the individual.

 Service Records of World War I Civilian Welfare Workers,
[ca. 1917-1918].
(2 cartons)

{#19.236} [Holdings]

Records list name, address, next of kin, age at entrance into service, name of organization, dates of entering and of leaving service, position held, camp served plus towns/sector served if overseas service, decorations or citations received, casualties sustained, and a brief statement of experiences.  A few records provide detailed accounts of the individual’s civilian service. Some records include photographs of the individual and/or photographs depicting the individual’s work location. Records include those of both male and female workers.


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