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Pennsylvania Historical and Museum Commission
Bureau of Archives and History
Pennsylvania State Archives



RG-26

Records of the DEPARTMENT OF STATE

Series Descriptions



Office of the Secretary of the Commonwealth

The Secretary of the Commonwealth is appointed by the Governor and confirmed by the Pennsylvania Senate. A member of the Governor's Executive Board, the Secrretary is responsible for authenticating official government documents and is the custodian of laws and resolutions passed by the General Assembly and of all proclamations issued by the Governor. All commissions, appointments and proclamations issued by the Governor are countersigned and recorded by the Secretary. The Secretary records all death warrants, respites, pardons, remittances of fines and forfeitures, and commutations of sentences.



Attorney General's Correspondence,
1791-1894.
(1 box)

{series #26.1}
[Holdings]

Arranged chronologically by date of correspondence.

Correspondence sent or received by the Attorneys General on sundry topics. Among the correspondents are William Bradford, Jared Ingersoll, Alexander J. Dallas, Joseph McKean, Walter Franklin, Richard Rush, Amos Ellmaker, A. Douglas, E. Lewis, George Dallas, W.B. Reed, Thomas Sergeant, Thomas Elder, Frederick Smith, Ovid Johnson, John Kane, Benjamin Champneys, F.D. Hughes, S. Dominick, G. Lear, H. Palmer, F. Carroll Brewster, S. Cassidy, and W. Hensel. Among the varied topics addressed may be found references to such important historical events as the destruction of Pennsylvania Hall in Philadelphia in 1838.

Basic Documents of Pennsylvania Including Proprietary Charters and Deeds, Indian Deeds, and State Constitutions,
1681-1937.
(48 Items)
microfilm roll #3485

{series #26.2}
[Holdings]

Grouped by type of record and arranged thereunder chronologically by date of instrument.

The earliest surviving records of the Commonwealth including William Penn's charter from King Charles II, the earliest frames of government for the province, the deeds by which Pennsylvania lands were purchased from the American Indian tribes, copies of all of the state constitutions and Pennsylvania's copy of the federal constitution.

Proprietary Charters and Laws:

Indian Deeds

The Pennsylvania and Delaware Indian deeds and treaties for the period 1629-1756 have been published in Early American Indian Documents: Treaties and Laws, Pennsylvania and Delaware Treaties, 1629-1756 edited by Alden T. Vaughan and Donald H. Kent (Volumes I and II, Washington, D.C., 1979, 1984). The boundaries of the Indian grants dating 1682-1684 are illustrated on page 159 of William Penn and the Founding of Pennsylvania, 1680-1684, A Documentary History, edited by Jean Soderland (Philadelphia: 1983). The boundaries of subsequent Indian grants are shown superimposed on the "Genealogical Map of the Counties" in Pennsylvania Land Records, A History and Guide for Research by Donna Bingham Munger (Wilmington: 1991).

The early Pennsylvania charters and laws have been published in Charter to William Penn, and Laws of the Province of Pennsylvania passed Between the Years 1682 and 1700, Preceded by Duke of York's Laws in Force from the Year 1676 to the Year 1682, edited by Staughton George, Benjamin M. Nead, and Thomas McCamant (Harrisburg: 1879). A more recently edited version of most of the documents is available in William Penn and the Founding of Pennsylvania, 1680-1684, A Documentary History, edited by Jean Soderland (Philadelphia: 1983).

The early constitutions of Pennsylvania have been published in American Charters, Constitutions and Organic Laws of the States, Territories and Colonies Now or Heretofore Forming the United States of America, 1492-1908, compiled and edited by Francis Newton Thorpe, Volume 5 (Washington, D.C.: 1909). A record of Pennsylvaniia's constitutions and their amendments since 1838 were published by the Commonwealth in A Manual of Legislative Practices compiled by Joel B. Sutherland (Philadelphia: 1838) and in the relevant annual editions of Smull's Legislative Handbook, 1867-1922 and The Pennsylvania Manual, 1923-present.

Board Files,
1987-1991.
(2 cartons)

{series #26.137}
[Holdings]

Arranged loosely by task force and oversight board.

Reports to the Secretary of the Commonwealth from various task forces and oversight boards of the Bureau of Professional and Occupational Affairs. Subjects include the State Athletic Commission's Task Force on Boxing, Budget Reports, Pennsylvania Legislative Black Caucus and Cabinet Members Workshop, Pennsylvania Conference on African-American and Minority Health Issues, and the Commonwealth's lawsuit against Assessment System Incorporated. There are reports from the Nursing Board, Osteopathic Board, Podiatry Board, and Psychology Board.

Clemency File,
1790-1873.
(68 boxes)
microfilm roll #610-662

{series #26.3}
[Holdings]

Arranged chronologically by date of clemency petition.

Primarily petitions for clemency addressed to the President of the Supreme Executive Council, the Governor, or the Board of Pardons and pardon proclamations issued by the Governor, but also remissions of forfeitures, extracts of pardons and remissions, copies of death warrants, court transcripts, newspaper notices, and related trial records. Information found varies with each dossier and time period. While for some cases only the name of the person seeking clemency, a description of the nature of the offense, and the sentence or fine imposed is provided, others may give the person's occupation and particulars about his or her personal life and family. Information given in the pardon proclamations is the name of the person pardoned, the name of the court where convicted, a description of the crime, the name of the presiding judge, sentence imposed, name of the institution where incarcerated, the grounds upon which a pardon was sought, the names of those who supported the petition, and the date the pardon was granted. In a few instances, photographs of the prisoners are also present.

Courts Martial Proceedings,
1790-1859.
(3 boxes)

{series #26.4}
[Holdings]

Arranged chronologically by date of proceeding.

Abstracts of court martial trials. Information generally provided is date and location of trial, the name of the presiding judge, name of defendant, military unit to which defendant was attached, the charge filed, a description of the circumstances surrounding the alleged offense, and the decision rendered.

Criminal Code Abstract,
undated.
(1 volume)

{series #26.5}
[Holdings]

Arranged numerically by code provision number.

Early nineteenth-century transcript abstract of Pennsylvania's criminal code defining the nature of the various crimes covered by the code and the punishments to be imposed for each. Information provided is code number, title of code, a description of the crime covered by each code provision, and a description of the punishment permitted to be imposed.
 
Death Warrants File,
1795-1873.
(5 boxes)
microfilm roll #663-666

{series #26.6}
[Holdings]

Arranged chronologically by date of warrant.

Records of death warrants signed by the Governor. Information given is condemned prisoner's name, nature of the crime, location of trial, and execution date. In most cases the name of the official charged with carrying out the sentence is also recorded, and occasionally clemency petitions and trial transcripts are found. Also present are lists of the names of convicted persons and correspondence acknowledging receipt of death warrants.

Distribution Books,
1856-1901.
(4 volumes)

{series #26.7}
[Holdings]

Arranged chronologically by date of entry.

Indexed internally, alphabetically by surname.

Record books documenting distribution of copies of the published volumes of the Pennsylvania Archives to State legislators. Information provided is name, and sometimes party affiliation, of each legislator, post office address, county, date shipped, and the series and volume numbers of the books.
 
Executive Correspondence,
1790-1969.
(108 boxes)
microfilm roll #609, 3722-3739

{series #26.8} [Holdings]


Arranged chronologically by date of correspondence.

Executive correspondence of the Governors of Pennsylvania maintained by the Secretary of the Commonwealth. Subject matter is wide ranging and covers all aspects of official gubernatorial activity. In addition to the loose documents, the correspondence covering 1861-1866 includes the Curtin Letterbooks, two volumes of gubernatorial correspondence, both incoming and outgoing, focusing on military matters. Correspondents include Simon Cameron, Edwin Stanton, and Abraham Lincoln. An unpublished descriptive inventory and index for the Curtin Letterbooks are available in the Pennsylvania State Archives Manuscript Search Room.

Executive Minute Books,
1790-1943.
(44 volumes)

{series #26.9} [Holdings]


Arranged chronologically by date of meeting.

Minute books chronicling the daily activities of the Governor's Office including the issuing of appointments and commissions to state and local officials and of warrants, mandates, orders, paroles, commutations, respites, and requisitions for the arrest and delivery of prisoners. Also documents the certification of incorporations, account approvals, delivery of messages and addresses to the General Assembly, the approval of acts and resolutions of the Assembly, and the receipt of official reports. Information provided includes the names and positions of officials appointed or commissioned to office and the dates of their appointments or commissions, the names of prisoners with a description of the crimes they committed and the sentences imposed upon them, and financial information on state government agencies. Also present are transcripts of correspondence, addresses, resolutions, and other documents recorded under the direction of the Secretary of the Commonwealth. See also Governor's Minutes, 1845-1959 {series #26.14} for related and duplicate records.

Executive Minute Books (Rough Copies),
1790-1943.
(110 volumes)

{series #26.10}
[Holdings]

Arranged chronologically by date.

Rough drafts of the minutes of actions taken by the Governors of Pennsylvania. The actions include appointments and commissions; issuance of warrants, mandates, orders, paroles, commutations, respites, and requisitions for arrest and delivery of prisoners; certification of incorporations; account approvals; delivery of messages and addresses to the General Assembly; approval of acts and resolutions of the Assembly; and receipt of official reports. The type of information provided is names of persons appointed or commissioned to office or prisoners, suspects and law enforcement officials involved in criminal cases, and the date, location, and nature of the crime; financial reports on various government agencies; and transcripts of correspondence, addresses, messages, acts, and resolutions recorded.

Extradition File,
1794-1890, 1906-1914.
(33 boxes)

{series #26.11}
[Holdings]

Arranged chronologically by date of extradition.

Extradition orders signed by the Governor of Pennsylvania requesting other Governors to extradite prisoners from their states to the Commonwealth and letters from the Governors of other states requesting extradition of prisoners from Pennsylvania. Information generally given is date of extradition order, name of prisoner, nature of the crime alleged, and signature of the Governor or others requesting the extradition.

Extradition Requisition Books,
1856-1867, 1874-1891, 1900-1958.
(7 microfilm rolls)
microfilm rolls #3760-3766

{series #26.12}
[Holdings]

Arranged chronologically by date of requisition.

Record of requisitions sent by the Governor of Pennsylvania to the Governors of other states for the extradition of persons indicted of committing crimes in Pennsylvania. Information given is name of Governor and state to which directed, name of person indicted, nature of the crime for which indicted, where crime was committed, name of person to whom prisoner was to be delivered, date of requisition, and signature of the Governor of Pennsylvania.

Extradition Warrant Book,
1867-1964.
(11 microfilm rolls)
microfilm rolls #3767-3777

{series #26.13}
[Holdings]

Arranged chronologically by date of warrant.

Warrants issued by Governor of Pennsylvania to judges, justices of the peace, or aldermen for the delivery of prisoners requisitioned for extradition by Governors of other states. Information given is name of judge, justice of the peace or aldermen to whom warrant was directed; name of Governor asking to have the prisoner extradited, name of person to be extradited, name of person into whose custody prisoner was to be delivered, date of warrant, and signature of Governor of Pennsylvania.

Governor's Minutes,
1838-1959.
(14 microfilm rolls)
microfilm rolls #3779-3791, #4884

{series #26.14}
[Holdings]

Arranged chronologically by date of entry.

This daily record of business conducted by the governor's office concerns
the issuing of appointments and commissions of office, general gubernatorial proclamations, pardons for prisoners, warrants and requisitions for extradition of prisoners. See also Executive Minute Books, 1790-1943 {series #26.9} for related and duplicate records.

Index of Academies, Colleges and Female Seminaries,
undated.
(1 volume)

{series #26.115} [Holdings]

Grouped alphabetically by first letter in name of account, and thereunder arranged chrono-numerically according to date of entry.

An index to academies, colleges and female seminaries documented in an unspecified volume. Index entries provide the name of the educational institution and a page number. Educational institutions listed include Allegheny College, Attleboro Academy, Athens Academy, Allentown Academy and Armstrong Female Seminary. This series was originally part of an unascribed group of volumes known as "Unidentified Indexes". It is the descriptive staff's best estimate that this series pertains to RG-2, the Records of the Auditor General. However, due to the close relationship and related provenance of records of other early financial officials, it is conceivable that they may instead pertain to records of the Comptroller General (RG-4), Register General (RG-24), State Treasurer (RG-28) or Secretary of the Commonwealth (RG-26) or Commonwealth Land Office (RG-17).

Indian Deed Book,
[ca. 1815].
(1 volume)
microfilm roll #606

{series #26.15}
[Holdings]

Arranged chronologically by date of charter or deed.

Indexed internally alphabetically by surnames of persons named in deeds and charters.

Record book containing the transcripts of royal charters and Indian deeds. The Indian deed entries give the date, the names of the Indian grantors, a description of the boundaries of the tract, the amount and nature of payment, and the pictograms used by the grantors as their signature, and sometimes letters from witnesses attesting that whey were present at the signing. Also present is a transcript of a document concerning laying out the Mason-Dixon Line and several maps. All of the above Indian deeds, together with other Pennsylvania and Delaware Indian treaties, that were completed through 1756 have been published in Early American Indian Documents: Treaties and Laws, Pennsylvania and Delaware Treaties, 1607-1789 edited by Alden T. Vaughan and Donald H. Kent (2 volumes, Washington, D.C., 1979, 1984).

Internal Improvements File,
1790-1902.
(20 boxes, 1 volume)
microfilm roll #667

{series #26.16}
[Holdings]

Grouped by type of improvement and arranged thereunder chronologically by date of document.

Records relating to the construction of bridges, canals, river improvements, roads and turnpikes, public buildings and their grounds. Records cover the following date spans for each category: bridge companies, 1790-1902; canal and navigation companies, 1792-1873; river improvement papers, 1790-1871; public buildings and grounds, 1790-1897; and road and turnpike records, 1790-1902. Among the earliest records is "A General Statement of the Contracts for Opening and Improving Roads & Clearing River," 1797 and appropriation records for internal improvements funded by the Commonwealth, 1790-1814. Buildings documented by the records include Congress Hall (1790-1801), the President's House (1791-1802), and the State House (1790-1816). The microfilm covers the period through 1816.
 
Legislative Communications,
1790-1843.
(8 volumes)

{series #26.17}
[Holdings]

Arranged chronologically by date of communication.

Transcripts of communications from the General Assembly. Information given is date of communication, transcript of the content of the communication, name of the Secretary, and names of the Speakers of the House and Senate.

Letter Books and Rough Copies,
1790-1861.
(10 volumes)
microfilm roll #607-608

{series #26.18}
[Holdings]

Arranged chronologically by date of correspondence.

Indexed internally, alphabetically by subject.

Letter books and rough copies of executive correspondence sent either by the Governor or his Secretary. Information given is date of correspondence, name of person to whom addressed, and the body of the text of the letter.
 
Lists of Persons Who Took the Oath of Allegiance,
1789-1794.
(1 folder)

{series #26.19}
[Holdings]

Arranged chronologically by date of oath.

Lists of the names of persons who took the oath of allegiance to the Commonwealth. Information given is date of oath, name of person taking oath, their place of residence, and the place from whence they had removed.

Memoranda Books,
1790-1794, 1830-1833.
(3 volumes)

{series #26.20}
[Holdings]

Arranged chronologically by date of memorandum.

Record books of memoranda sent. Information given is date sent, name and title of person to whom sent, and a brief description of the nature of the enclosure.
 
Militia Muster rolls and Inspection Returns,
1792-1794.
(1 box)

{series #26.21}
[Holdings]

Grouped by military organization and thereunder chronologically by date of muster.

Muster rolls and inspection returns for riflemen, rangers, and frontier defense forces in the service of the Commonwealth. Information provided on the muster rolls is name of company, name and rank of soldier, date of enlistment, date of muster, whether present at muster, and remarks frequently revealing changes in command. The monthly inspection returns for the detachments of Pennsylvania State Troopers under the command of Captain Ebenezer Denny at Fort Le Boeuf give the numbers of each type of commissioned officers, non-commissioned officers, and privates present and absent on the Artillery, Allegheny, Washington, and Westmoreland detachments. Also present is a 1794 payroll for the Presque Isle Detachment giving the name of each soldier, their rank, date service commenced, expiration of service or term of pay, duration of service, rate of pay per month, and total amount paid.
 
Militia Letter Book,
1839-1861.
(1 volume)

{series #26.22} [Holdings]


Arranged chronologically by date of correspondence.

Transcripts of correspondence relating to the militia. Information given is date of correspondence, transcript of the body of the correspondence, and the names of the author and militia commanders.
 
Opinions of the Attorney General,
1874-1927.
(1 volume)
microfilm roll #3822

{series #26.23} [Holdings]


Arranged chronologically by date opinion was sent.

Indexed internally, by subject of opinion.

Legal opinions sent to the Governor by the Attorney General concerning such topics as the charter or re-charter of corporations, issuance of letters patent, and issuance of capital stock, requisition of prisoners for extradition to other states, the pardoning of prisoners, or other matters pertaining to the activities of state government. Information given is date of opinion, title of opinion, and the detailed legal argument supporting the opinion.
 
Orders for the Discharge of Prisoners and Commutation Lists,
1870-1895.
(36 boxes)

{series #26.24} [Holdings]


Arranged chronologically by date of discharge order.

Orders for the discharge of prisoners and lists of the names of prisoners whose sentences were commuted by the Governor. Information generally provided is prisoner number, name of prisoner, county received from, crime of which convicted, name of prison, date of sentence, date committed, date discharged, signature of the Governor, and reference to any legislation affecting the commutation of sentence.
 
Pardon Books,
1791-1877.
(12 volumes)

{series #26.25}
[Holdings]

Arranged chronologically by date of pardon.

Indexed internally, alphabetically by surname of person seeking pardon.

Records of pardons granted to persons convicted of crimes. Information generally provided is a brief case history, date of pardon, and the amount and date of remission of any fine.
 
Receipt Books,
1895-1915.
(1 box)

{series #26.26} [Holdings]


Arranged chronologically by date of receipt.

Receipts signed by the clerk of the Secretary's Office acknowledging receipt of bills and resolutions from the clerks of the House and the Senate. Information given is date of receipt, bill or resolution number, and signature of the clerk.
 
Receipt and Oath Books,
1791-1799.
(3 volumes)

{series #26.27} [Holdings]


Arranged chronologically by date of entry.

Partially indexed internally, alphabetically by surname.

Records of receipts and oaths sworn concerning the distribution of packets for publication of the election and other laws in newspapers and for expenses incurred by publication. Information given includes the names of county Prothonotaries or Commissioners to whom directed, names of newspapers in which published, amount of funds disbursed, and a brief description of the contents of the parcels or of the oaths.
 
Record and Indexes of Births, Deaths, and Marriages,
1852-1854.
(6 flat boxes)
microfilm roll #668-673

{series #26.28} [Holdings]


Grouped by county, and arranged thereunder chronologically by date of entry.

Births and deaths are indexed internally, alphabetically by surname.

Duplicate copies of records and indexes of births, deaths, and marriages sent by the Registers of Wills from many of the county seats to the Department of State. Information generally given is name, date of birth or death or age at marriage; and place of birth, marriage, or death. Birth records give the name, gender, race, and place of birth; the father's name and occupation; the mother's maiden name; name and residence of the physician or other person signing the birth certificate; date of the certificate; date and county where registered; and the signature of the deputy register. Marriage registers give the date and place of the marriage, the type of ceremony, name and residence of the person performing the ceremony, the date of registration, the names and races of the couple, the names of their parents, and the occupation, residence, and birthplace of the husband. Death records usually give the cause of death. Records will be found for the following 49 of the 67 counties: Adams, Allegheny, Armstrong, Beaver, Bedford, Berks, Bradford, Bucks, Butler, Cambria, Carbon, Centre, Chester, Clearfield, Columbia, Cumberland, Dauphin, Delaware, Elk, Franklin, Greene, Huntingdon, Indiana, Juniata, Lancaster, Lawrence, Lehigh, Luzerne, Lycoming, McKean, Mercer, Mifflin, Monroe, Montgomery, Montour, Northampton, Northumberland, Perry, Schuylkill, Somerset, Susquehanna, Tioga, Union, Venango, Warren, Washington, Wayne, Westmoreland, and York. The records are not complete for each county, however, as no birth records will be found for Centre, Clearfield, Columbia, Franklin, Green, Juniata, Lawrence, Union, Montour and Warren Counties.
 
Record of Arms Contracts,
1797-1815.
(1 volume)
microfilm roll #3171

{series #26.29} [Holdings]


Arranged chronologically by date of agreement.

Record book of articles of agreement made by Governor Thomas Mifflin with various private armament suppliers under the terms of the Act to Provide Arms to the Commonwealth passed March 28, 1797 for purchasing 10,000 stands of arms for field service. Information given is date of article of agreement, name of armaments supplier, where supplier was located, quantity ordered, a description of the type of armaments, and amount to be paid.
 
Record of Official Communications,
1852-1935.
(13 volumes)

{series #26.30} [Holdings]


Transcripts of official gubernatorial communications sent under the seal of the Commonwealth by the Secretary of the Commonwealth. Information provided is date of communication, name of person to whom addressed, and the text of the communication. Many communications concern appointments of persons to office, pardon of prisoners, proclamations, and other routine activities of the Governor.

Record of Opinions of the Attorney General,

1874-1927.

(1 volume)

{series #26.31} [Holdings]

Aranged chronologically by date of entry.

Register of opinions rendered by the Attorney General. Information provided is date of opinion, name of Attorney General rendering decision, and a brief description of the decision.

Record of Select Federal Communications,
1793-1794.
(1 volume)

{series #26.32} [Holdings]


Arranged chronologically by date of communication.

Transcripts of communications sent to Governor Thomas Mifflin by President George Washington and other federal officials including Thomas Jefferson, Henry Knox, and Edmund Randolph. The communications concern the United States' policy of strict neutrality in response to the outbreak of war between France and the kingdoms of Austria, Prussia, Sardinia, Great Britain, and the United Netherlands.
 
Recorders of Deeds Accounts,
1947-1964.
(3 microfilm rolls)
microfilm rolls #3823-3825

{series #26.33} [Holdings]


Grouped alphabetically by county and arranged thereunder chronologically by date of collection.

Account record for fees collected by county Recorders of Deeds for the Department of State. Information given is name of recorder collecting fee, name of county, date fee was collected, a very brief description of purpose of fee, and amount of fee.

Reports of Executive Agencies,
1792-1940.
(3 boxes)

{series #26.34} [Holdings]


Arranged chronologically by date of report.

Official copies of reports sent to the Governor by the heads of executive branch agencies. Many of the earlier reports concern the militia of the Commonwealth but later reports reflect activities of all executive branch agencies.

Resignation Letter of Governor Ridge,
2001.
(1 box)

{series #26.135} [Holdings]


Housed in binder with Gubernatorial Seal.

Original resignation letter and copy of certification from the Secretary of the Commonwealth. Effective 2pm on October 5, 2001, Tom Ridge resigned as Governor of Pennsylvania to become the first Director of the U.S. Office of Homeland Security. Concurrently, Lieutenet Governor Mark Schweiker was sworn in as Governor. The resignation includes a brief farewell statement signed by Governor Ridge.

Secretary's Correspondence and Related Material,
1973-1980, 1991, 1996-2006.
(23 cartons)

{series #26.129} [Holdings]


Unarranged or loosely grouped by topic.

Communications of the Secretary of the Commonwealth with other branches of state government and other bureaus within the Department of State. Records include budget planning and submission, oversight responsibilities, voter registration, department administration, minority and women's issues, policies and strategic planning, and legislative issues. Noteworthy topics are Three Mile Island, Voter Hall of Fame Applications, PRIME, and Governor's Correspondence.
 
Selective Sales and Use Tax Tentative Regulations from the Department of Revenue,
1956.
(1 microfilm roll)
microfilm roll #3827

{series #26.35} [Holdings]


Arranged numerically by section number.

Indexed internally, alphabetically by subject.

Text of the tentative regulations issued by the Department of Revenue on July 16, 1956 pursuant to Section 580 of the Selective Sales and Use Tax Act passed on March 6, 1956. Information given is detailed account of regulations for implementing and enforcing the new laws for collecting sales and use taxes in Pennsylvania.
 
Ships' Lists of German Passengers,
1727-1808.
(3 boxes, 1 volume)
microfilm roll #4229-4231

{series #26.36} [Holdings]


Arranged chronologically by date of ship arrival.

Indexed externally, alphabetically by surname of passenger in Volume 3 of Pennsylvania German Pioneers: A Publication of the Original Lists of Arrivals in the Port of Philadelphia from 1727 to 1808 by Ralph Beaver Strassburger and William John Hinke (Norristown, 1934).

Official records of the arrival of foreign passengers at the port of Philadelphia that were required to be kept by captains of ships importing strangers into the province beginning in 1727. Originally, the captains were intended by the Provincial Council to record the names, occupations, and places of residence of all such passengers. Most of the so-called "A Lists," however, give the names of adult male passengers only, though twenty-five captains also recorded the names of women, and children. Three captains gave the names of both men and women while omitting children and sixty-four captains also provided the ages of passengers, though this information was not required. The "B Lists" consist of the signatures required of the passengers to the oath of allegiance to the British Crown and a declaration of fidelity to the proprietor of the province. These were supposed to include the names of all adult male passengers but actually contain only the names of adult male passengers who were well enough on the day of the signing to appear at the courthouse. After 1739, the Clerk of Council signed the names of absent passengers. The "C Lists" contain the signatures of passengers who signed the Declaration of Fidelity and Abjuration that was required by the Act of May 10, 1729. This Act required all male passengers who were at least sixteen years of age to, within forty-eight hours after their arrival, take both an oath of allegiance that acknowledged the supremacy of the King and an oath of abjuration of the authority of the Pope. The abjuration declared "impious and heretical that wicked Doctrine and Position that Princes Excommunicated or deprived by the Pope, or any Authority of the See of Rome, may be deposed or murthered (sic) by their Subjects . . . (and) that no Foreign Prince, Person, Prelate, State or Potentate hath, or ought to have, any Power, Jurisdiction, Superiority, Preeminence or Authority, Ecclesiastical or Spiritual, within the Realm of Great Britain or Dominions thereunto belonging."
Information usually given on all of the lists is the names of the adult male passengers, date of arrival, port of embarkation, and the name of the vessel and its captain. Under the Act passed by the General Assembly on April 8, 1785 for registering German passengers who arrived at the Port of Philadelphia, only a single list giving the names of passengers was required to be handed over by each ship captain to a health officer. With the aid of an interpreter, the health officer was to determine the physical and mental condition of each passenger and report this information to the Register of German Passengers. Beginning in the 1790s, however, the occupation and nativity of passengers may also be found on many lists and from 1805 a physical description of the passenger sometimes appears. The lists dating before the American Revolution only contain the names of passengers from the continent (primarily German, Dutch, Swiss and French), and do not include British subjects whose status remained unchanged by their removal from one part of the King's dominion to another. These lists have been published in their entirety in Pennsylvania German Pioneers: A Publication of the Original Lists of Arrivals in the Port of Philadelphia from 1727 to 1808 by Ralph Beaver Strassburger and William John Hinke (Norristown, 1934). Volume 3 of this three-volume set contains a surname index and Volume 2 contains facsimiles of all of the signatures appearing on the original B and C Lists.
 
State Employer Lists,
1923-1926.
(1 volume)

{series #26.37} [Holdings]


Grouped by department, board, or commission.

Lists of the names of persons employed in state agencies, boards, or commissions. Information generally given is employee's name, date of birth, gender, voting residence, position or title, salary, and agency where employed.

Subject Files,
1987-1997.
(8 cartons)

{series #26.138} [Holdings]


Unarranged or loosely grouped by topic.

Files consist of reports and correspondence relating to the operation of the Department of State. Records include budget and fiscal planning, administration, regulation oversight, voter registration, minority and women's issues, and charities. Topics of note are the Municipal Retirement Board, Appalachian Outreach 2000 Program, Pennvest, LIHEAP/Weatherization Assistance Program, and the Economic Development Partnership.
 
Township and Borough List,
1840.
(1 volume)

{series #26.38} [Holdings]


Grouped alphabetically by county and arranged thereunder alphabetically by borough and township.

Lists of the names of the boroughs and townships in each of the counties as of the year 1840. No other information is provided. For related information, see Incorporation Dates for Pennsylvania Municipalities by JoAnne Hottenstein and Sibyl Welch (Harrisburg: 1965).
 
Warrant and Receipt Books,
1781-1790.
(14 volumes)

{series #26.39} [Holdings]


Arranged chronologically by date of entry.

Warrants for payment of debts incurred and receipts for the payment of such debts and for acknowledging receipt of copies of laws and other documents for distribution. Information generally given is date of warrant or receipt, name of person paying or owing money, reason for warrant or receipt, and the amount owed or received.


Office of the Deputy Secretary for Administration

The Deputy Secretary for Administration manages the Human Resource Management Office, Bureau of Finance and Operations, the Bureau of Management Information Systems, the Corporation Bureau, the Pennsylvania State Athletic Commission, and the SURE (Statewide Uniform Registry of Electors) Program. The Deputy Secretary reports directly to the Secretary of the Commonwealth.



Subject Files and Related Material,
1996-1998, 2001-2004.
(7 cartons)

{series #26.139} [Holdings]


Unarranged or grouped loosely by topic.

Files consist of reports and correspondence related to the duties and responsibilities of the Deputy Secretary for Administration. Records include budget and fiscal planning, legal issues, information technology, voter registration, and strategic planning. Topics include E-Commerce and E-Government, Governor's Green Government Council, Public Safety Radio Project, Internet Voting, and Integrated
Voter Registration Study.


Office of the Deputy Secretary for Regulatory Programs

The Deputy Secretary for Regulatory Programs manages the Bureau of Charitable Organizations, the Bureau of Commissions, Elections and Legislation, the Bureau of Professional and Occupational Affairs, and the Bureau of Enforcement and Investigation. The Deputy Secretary reports directly to the Secretary of the Commonwealth.



Subject Files and Related Material,
1996-2006.
(26 cartons)

{series #26.134} [Holdings]


Unarranged or grouped loosely by topic.

Files consist of reports and correspondence related to the duties and responsibilities of the Deputy Secretary for Regulatory Programs. Records include budget and fiscal planning, charity, athletic and corporation regulation, voter and electoral issues, and occupational licensing. Topics include Big 33 Football, the Domestic Violence Confidentiality Act, the Lobbying Disclosure Act, the Citizen Advocacy Center, Election 2000, Motor Voter Study, Y2K Contingency Plans, and HIPAA Compliance
.


Bureau of Commissions, Elections, and Legislation

The Bureau of Commissions, Elections, and Legislation is responsible for issuing commissions to all state appointed and elected officials, maintaining election returns, and recording and filing legislation enacted by the General Assembly. The commissions are for elected positions including judges of the various courts, certain county officers, and district justices. Commissions for appointed officials cover departmental officers, trustees of state hospitals, state board members, commissioners of deeds, police officers, and officers appointed by the Governor to fill vacancies in elective offices for a fixed term.
The Bureau compiles and publishes the returns of general elections, and prescribes the forms of nomination petitions and papers, campaign expense reporting forms, and all other forms of records required by the Pennsylvania Election Code. It also certifies voting machines, electronic voting systems and the county boards of elections who are responsible for conducting primaries and general elections. Its authority covers the elections of President and Vice President of the United States, presidential electors, United State Senators, Representatives in Congress, all state Senators and Representatives in the General Assembly, judges of all courts of records, delegates and alternate delegates, and members of state committees. It also determines the sufficiency of nomination petitions, certificates and papers of candidates for the above offices, issues certificates of election to successful candidates, and prescribes the form and wording of constitutional amendments submitted to the electors of the state at large. In addition to recording legislation enacted by the General Assembly, the Bureau prepares bond issues certified under the Great Seal to be sent through the Office of the Budget to the Treasury Department.


Appointment and Commission Books for Civil Officers,
1790-1973.
(30 volumes)
microfilm rolls #674, 875-894

{series #26.40} [Holdings]


Arranged chronologically by date of appointment or commission.

Records of appointments and commissions issued for civil officers. Information given is name of appointee, name of Governor or commission making the appointment, the position to which appointed, date of appointment, and the term of the appointment. Microfilm covers the period through 1944. For names of applicants who applied for positions for the period 1775-1790 see Guide to the Microfilm of the Records of Pennsylvania's Revolutionary Governments, 1775-1790 by Roland M. Bauman. Related records will be found in the following series in Record Group 27, Records of Pennsylvania's Revolutionary Governments: Appointment Book, 1777-1790 {series #27.19}; Appointments File: Military, 1775-1790 {series #27.20} and Appointments File: Political, 1775-1790 {series #27.21}. For more related and duplicate records, see also: Commission Books,
1775-1842 {series #26.46}.
 
Appointments File for Civil Officers,
1790-2005.
(104 boxes, 47 cartons)
microfilm rolls #675-678

{series #26.41} [Holdings]


Grouped by gubernatorial administration and county and thereunder by appointment category.

File of gubernatorial appointments and commissions. Information usually provided is name of appointee, name of Governor or Commission making the appointment, the title of the position to which applicant was appointed, the date of appointment, term of the appointment, Gubernatorial certificate signed by the Governor and Secretary of the Commonwealth, and Senate confrmation letter. Correspondence was generally sent on behalf of applicants and may sometimes provide more detailed information about an applicant. The microfilm covers the period through 1808. For names of applicants who applied for positions during the period 1775-1790 see Guide to the Microfilm of the Records of Pennsylvania's Revolutionary Governments, 1775-1790 by Roland M. Bauman. Related records are in the following series of Records Group 27, Records of Pennsylvania's Revolutionary Governments: Appointment Book, 1777-1790 {series #27.19}; Appointments File: Military, 1775-1790 {series #27.20} and Appointments File: Political, 1775-1790 {series #27.21}. Also see: MG-1, Appointments and Commissions Collection.

 
Bond Records,
1867-1921.
(1 microfilm roll)
microfilm roll #3748

{series #26.42} [Holdings]


Arranged chronologically by date of entry.

Indexed internally, alphabetically by name of office holder.

Transcripts of bonds posted by office holders with the sitting Governors as surety for their carrying out of their responsibilities. Information provided is name of person posting bond, office for which bond was posted, date of bond, amount of bond, name of Governor, conditions specified by bond, and names of witnesses.
 
Bonds, Assignments, Contracts, Acts, Titles and Other Miscellaneous Documents From the Safe of Room 309,
1775-1949.
(2 boxes)
microfilm rolls #3758-3759

{series #26.43} [Holdings]


Unarranged.

Bonds, assignments, contracts, acts, titles and similar types of records relating to the Pennsylvania Turnpike Commission, General State Authority, State Highway and Bridge Authority, and State Treasurer. Also included are 12 deeds for the Capitol grounds and certified copies of joint resolutions proposing amendments to the U.S. Constitution concerning the terms of office of the president, women's suffrage, and the prohibition of the sale and consumption of alcoholic beverages. The records include a copy of legislation passed by the General Assembly between September 30, 1775 and the American Revolution; copies of legislation passed at by the United States Congress meeting at New York on March 4, 1789; a contract between the Commonwealth and Francis Shunk Brown dated July 5, 1929 concerning a refund of taxes paid 1866-1868; an assignment of copyrights by James Thurman Pearson, Jr., Daniel Garber, Alice Kent Stoddard, and George Harding; and the General State Authority bond issue for 1949.

Bonds of State and County Officers,
1790-1933.
(9 boxes)

{series #26.44} [Holdings]


Grouped chronologically by gubernatorial administration, thereunder alphabetically by county, and arranged thereunder chronologically by date of bond.

Surety bonds to the Governor or the Secretary of the Commonwealth taken out on behalf of individuals facing bankruptcy proceedings or by state and county office holders and brigade inspectors as surety for performance of their official duties. Information generally given is date of bond, amount of bond, name of person posting the bond, name of person for whom bond was posted or the office of person posting bond, and a description of the conditions of the bond. Among these are bonds posted by managers of the Susquehanna Lottery who were appointed to perform duties connected with the removing of obstructions for improving navigation on the Susquehanna River pursuant to the Act of February 18, 1805.
 
Commission Books,
1775-1842.
(2 microfilm rolls)
microfilm rolls #3749-3750

{series #26.46} [Holdings]


Arranged chronologically by year and thereunder alphabetically by county.

Records of commissions issued for associate county judges, prothonotaries, registers and recorders, sheriffs, coroners, notaries public, deputy surveyors, justices of the peace and clerks of the orphans' court. Information given is name of county, district number, name of person commissioned, date commissioned, and office to which commissioned. For related and duplicate records, see also: Appointment and Commission Books for Civil Officers, 1790-1973. {series #26.40}.
 
Commission Books for Justices of the Peace and Aldermen,
1863-1869.
(9 volumes)
microfilm roll #3794

{series #26.47} [Holdings]


Grouped alphabetically by county and arranged thereunder chronologically by date commissioned.

Records of names of persons commissioned as justices of the peace and aldermen. Information given is county, name of community, name of person commissioned, office for which commissioned, date of commission, and date from which term commenced.
 
Commission Certificates to View Plank Roads and Turnpikes, and Licenses to Take Tolls,
1840-1877.
(4 boxes, 1 volume)

{series #26.48} [Holdings]


Grouped alphabetically by name of turnpike or plank road company.

Indexed externally, alphabetically by name of company in search room finding aid.

Commissions issued to view the courses for construction of turnpikes and plank roads and licenses granted for collecting tolls on such roads. Information given is date of commission or license, description of the road, and names of those commissioned or licensed.
 
Commission Register for Mothers' Fund and Old Age Assistance Boards,
1913-1937.
(1 microfilm roll)
microfilm roll #3747

{series #26.49} [Holdings]


Grouped alphabetically by county.

Indexed internally, alphabetically by name of county seat.

Record of names of persons commissioned to boards in local communities to administer the Mothers' Fund and Old Age Assistance Fund. Information given is name and address of person commissioned, date commissioned, date from which commission was effective, term of commission, date oath filed, and date re-commissioned where applicable.
 
Communist Party Nomination Petitions,
1938, 1940.
(2 microfilm rolls)
microfilm roll 3754-3755

{series #26.50} [Holdings]


Grouped alphabetically by county.

Nomination petitions and accompanying affidavits in support of nominations of communist party candidates for election to state offices. Information given includes date of petition, names of candidates, their occupations, places of residence, and offices for which they were candidates. Also present are names of committee members authorized to fill any vacancies and the signatures, addresses, occupations, and dates of signing for all electors.
 
Communist Party Nomination Petitions for Philadelphia County,
1940, 1946.
(2 microfilm rolls)
microfilm roll #3756-3757

{series #26.51} [Holdings]


Arranged chronologically by year.

Petitions for nomination of Communist Party candidates for state and federal political office and as presidential electors. Information given is name of candidate, occupation, place of nomination, and office for which nominated. Also present are names of committee members authorized to fill any vacancies and the signatures, addresses, occupations, and dates of signing for all electors.

County and State Appointments,
1836-1940.
(5 microfilm rolls)
microfilm roll #3742-3746

{series #26.52} [Holdings]


Grouped by county and office.

Records of names of persons appointed to state and county offices. Information given is name of person appointed to office, office to which appointed, and date appointed. These include appointments for Secretary of Commonwealth, Deputy Secretary of Commonwealth, Dedimus Potestatem (a person who is not a judge empowered by a writ to act as a judge), Auditor General, Secretary of the Land Office, Surveyor General, Attorney General, Justice of the Supreme Court, Judges of the Courts of Common Pleas, Interpreter of Foreign Languages, Warden of the Port of Philadelphia, Quarantine Master, Health Officer, State Geologist, Clerks of Quarter Sessions and Oyer & Terminor, Road Commissioners, members of the Board of Appraisors, and Auctioneers.
 
County Election Returns for Federal, State, and Local Offices,
1790-1850.
(10 boxes)
microfilm rolls #679-688

{series #26.53} [Holdings]


Arranged alphabetically by name of county.

Certified returns for election of candidates to federal, state, and local offices. Information given is date of election, name of each candidate, the total number of votes each polled, office to which elected, and signatures of county officers who certified the results.
 
County Officer Election Returns,
1965-1979, 1981, 1983.
(3 cartons)

{series #26.54} [Holdings]


Arranged chronologically by date of election and thereunder alphabetically by county.

Official election returns for county officers elected in municipal elections. Information given is name of county, date of election, the offices to be filled, names of candidates and their party affiliations, the number of votes received by each candidate, and the dated certification by the County Board of Elections signed by the clerk.
 
Election Results for Presidential Primary and Constitutional Amendment,
1968.
(1 microfilm roll)
microfilm roll #3778

{series #26.55} [Holdings]


Arranged alphabetically by name of county seat.

Vote tallies of votes cast by electorate in presidential primary election on April 23, 1968 on proposals for constitutional amendments. Information given is the numbers of yes votes and no votes on the Constitutional Referendum, Declaration of Right, The Legislature, Legislation, The Executive, Elections, Future Constitutional Amendment, Repeal of Railroads and Canals as Unnecessary Provisions, and a $500 Million Bond Issue for Conservation of Natural Resources. For related materials see {series #5.7 through 5.47} under the heading Constitutional Convention, 1967-1968 in Record Group 5, Records of Constitutional Conventions and Council of Censors.
 
Election Returns and Appointment Papers of Justices of the Peace and Aldermen,
1965-1973.
(5 boxes, 1 carton)

{series #26.56} [Holdings]


Arranged chronologically by date of election or appointment.

Election returns and appointment certificates for county justices of the peace and aldermen. Information is name of justice of the peace or alderman, county, date of election, date certified, and signature of Governor and Secretary.

Election Return Files for District Justices,
1979, 1981, 1983, 1985, 1987, 1989.
( 1 carton)

{series #26.133} [Holdings]


Arranged chronologically by election year and thereunder alphabetically by county.

Election returns for district justices. Information includes cover letter of acceptance and certification to office, list of elected district justices, individual acceptance of office forms, and Gubernatorial appointment cerificate signed by the Governor and the Secretary of the Commonwealth.
 
Engrossed Laws,
1700-1853.
(526 boxes)

{series #26.57} [Holdings]


Arranged chronologically by date of enactment.

Published indexes are available in Statutes at Large of Pennsylvania and Laws of the Commonwealth of Pennsylvania. Official laws and resolutions passed by the General Assembly written in large legal hand and signed by the Speakers of the House and Senate. Information provided is date of original bill, legislative session in which passed, resolution or law number, title of the resolution or law, complete text of the resolution or law, signatures of the Speakers of the Senate and the House, the book and page where recorded, and the date enacted. Many of the documents retain their original cords and wax seals. Transcripts of some of these unbound records will be found in Law Books, 1710-1903 {series #26.64}. The records covering the years 1700-1809 were published and indexed in Statutes at Large of Pennsylvania, 1682-1809,compiled by James T. Mitchell, Henry Flanders, J. Willis Martin and Hampton L. Carson (18 volumes, Harrisburg, 1896-1915). The laws and resolutions enacted each year since have also been published and internally indexed annually by the State Printing Office in Laws of the Commonwealth of Pennsylvania, (Harrisburg, 1810-Present).

General Election Statistical Files,
1960-1984.
(7 cartons)

{series #26.60}


Grouped chronologically by year and arranged thereunder alphabetically by county.

Consists of certifications of political affiliations by county, 1969-1973; certificates of election, 1960-1984; and files documenting affiliation of voters serving in the military, veterans, or emergency civilian service, 1977-1980. The Certifications of Political Affiliation give the names of the county and the county seat, date of report, and the number of both males and females registered as Republicans, Democrats, Constitutional, American Independent, or Other. The Certification Forms contain the signatures of the Commissioners of the County Board of Elections. The Election Certificates were signed by the Governor and the Secretary of the Commonwealth and certify the names of candidates who won public office. These give the name of the candidate, the date of the election, the office to which elected, and the date certified. The Military, Veterans, and Civilian Emergency Absentee Voters File gives the name of the category (serviceman, veteran or civilian), name of absentee voter, voting address, application number, party affiliation at time of primary election, and the signatures of the Commissioners of the County Board of Elections.
 
Governor's Proclamations,
1791-1995.
(17 boxes, 8 cartons)
microfilm roll #3792

{series #26.61}
[Holdings]

Arranged chronologically by date of proclamation.

Proclamations issued by Pennsylvania Governors. Subjects for the Mifflin administration (1791-1799 period) include canals, quarantines for contagion, the Whiskey Rebellion, quarantine of vessels arriving from the West Indies and arson. For the McKean administration (1799-1808) subjects include public arms, the murder of Peter Bechbucher and the apprehension of Jacob Brenneman. For the Snyder administration (1808-1817) there is a proclamation concerning the election of Dr. Adam Seybert. For the Wolf administration (1834-1835) subjects include apprehension of Lucretia Chapman, a reward for apprehending those who set fire to property at Port Carbon, a reward for apprehending the murderer of Captain William Donnelley, a reward for the person who set fire to the woolen factory at Economy, a reward for apprehending the person who robbed a Philadelphia bank, and reward for apprehension of the person who burned Vernon Academy. More recent proclamations (1978 onward) include such subjects as George Washington Carver Day, Aaym Solomon Day, Martin Luther King Day, YMCA Week, American History Month, Energy Education Week, Adult Education Month, Jimmy Stewart Day, Historic Preservation Month, Environmental Education Week, Women's History Week, and proclamations of Extreme Emergency. Of note are proclamations announcing constitutional amendments on filling vacancies, popular election of the Attorney General, tax reform, and the creation of a Judicial Conduct Board. The microfilm covers the period through 1956.

Military Commission Books Card Index,
1800-1860.
(16 microfilm rolls)
microfilm rolls #4190-4205

{series #26.142}


Arranged alphabetically by surname of commissioned officer.

Index to Military Commission Books, 1800-1944 {series #26.65} for the period through 1861. The index gives the names of officers commissioned in both voluntary and compulsory militia organizations for the period 1800-1849 and for officers commissioned under voluntary service only for the period 1849-1864. Information provided is name and rank of commissioned officer and the volume and page number in the militia books where the entry will be found.
 
Industrial Police Files,
1976-1986, 1999, 2000.
(7 cartons, 1 box)

{series #26.62} [Holdings] [RESTRICTED]


Grouped chronologically by year of commission and arranged thereunder alphabetically by surname of applicant.

Employment applications, copies of commissions, investigative reports and oaths of persons employed to police private industrial properties and railroad facilities. Information provided in the applications includes: applicant's name and address, telephone number, date and place of birth, citizenship status, naturalization certificate number where applicable, length of residence in current municipality, place(s) of residence over preceding three years, whether ever indicted or accused of a crime, circumstances relating to such indictment, background experience, three-year employment history, whether a member of the communist party, and the name of the industrial firm or railroad. Information given in the State Police verification reports is the name and address of the requesting agency; applicant's name, address, date and place of birth, social security number, race, height and weight, eye color, any scars, marital status, number of dependents, military service history (branch, grade, service number, component, and dates of service), and employment history; and information supplied by persons interviewed including names, addresses, relationship to applicant, and years known. Also included in the police reports are the results of local police record checks, criminal intelligence reports and other information used to evaluate the candidate. Information provided in the commissions is the name and address of the person commissioned, date of commission, and the signatures of the Governor and the Secretary of the Commonwealth. For related materials see also Industrial and Railroad Police Registers, 1889-1931 {series #26.76} and Volunteer Police Register, 1941-1946 {series #26.87}.

Please call the Pennsylvania State Archives for an appointment to view these records as they contain sensitive information.

 
Justice of the Peace Commission Register,
1878-1910.
(1 microfilm roll)
microfilm roll #3794

{series #26.63}


Grouped alphabetically by name of county, thereunder alphabetically by name of township, and arranged thereunder chronologically by date of commission.

Registers of commissions issued to justices of the peace. Information given is name of county, name of township, name of justice of the peace, date commissioned, and date from which commission was effective.
 
Law Books,
1710-1903.
(98 volumes)

{series #26.64}


Arranged chronologically by date recorded.

Published indexes are available in Laws of the Commonwealth of Pennsylvania, and Statutes at Large of Pennsylvania, 1682-1809.

 Transcripts of a portion of the unbound Engrossed Laws, 1700-1968 {series #26.57} containing laws and resolutions passed by the General Assembly. Internal evidence suggests that these volumes were apparently compiled several years after the end of the legislative session when the acts and resolutions they contain were passed. Information provided is legislative session in which passed, resolution or law number, title of the resolution or law, complete text of the resolution or law, names of the Speakers of the Senate and the House, and the date the legislation was approved. The laws and resolutions enacted each year have been published and internally indexed annually by the State Printing Office in Laws of the Commonwealth of Pennsylvania, (Harrisburg, 1810-Present). The records covering the years 1700-1809 were published and indexed in Statutes at Large of Pennsylvania, 1682-1809,compiled by James T. Mitchell, Henry Flanders, J. Willis Martin and Hampton L. Carson (18 volumes, Harrisburg, 1896-1915).

Military Commission Books,
1800-1944.
(43 volumes)
microfilm rolls #875-894

{series #26.65}


Arranged numerically by regiment.

Indexed alphabetically by surname of person receiving commission for the period 1800-1860 in Index to Military Commission Books, 1800-1860 {series #26.142}.

Record of military commissions issued for officers. Information given is name, county of residence, rank, date of taking rank, military unit, regiment, company, and date of commission. Notations also reveal information concerning discharges, transfers, and deaths during service.
 
Military Commission Files,
1790-1860.
(1 box)

{series #26.66}


Grouped chronologically by date, thereunder by county and militia unit.

Commissions, militia returns, and resignations of officers elected to head militia units, lists of names of persons mustered into service, and correspondence from military commanders to the Governor reporting lapses in the conduct of elected officers. Information generally given is date commissioned, name of officer commissioned, and military unit to which commissioned. Includes records for Bedford through Washington Counties, 1790-1793; the Western Expedition, 1794; the Mexican War, 1846-1848; and the 1st through 20th Divisions, 1793-1860; as well as commission books, 1845-1860; and a few commissions for uniformed and drafted militia, 1862-1863.
 
Militia Election Returns,
1790-1863.
(49 boxes)

{series #26.67}


Grouped chronologically by dates of elections, and arranged thereunder sequentially by division and brigade.

Returns for the election of officers to lead state militia units. Information given is date of election, where election was held, name of person elected, rank to which elected, militia unit in which elected, and names of those serving in the unit.
 
Minutes, Journals, and Miscellaneous Papers Relating to Presidential Elections and the Electoral College of Pennsylvania,
1792-1992 (not inclusive).
(1 box, 3 cartons)

{series #26.68}
[Holdings]

Grouped by type of record and arranged thereunder chronologically by date of record.

Fragmentary records of enumeration of electors for the elections of 1792 and 1796; miscellaneous certification papers for the elections of 1800, 1812, 1852, 1889, and 1929; minutes of the Electoral College for the elections of 1808, 1816, and 1836-37; and journals of the Electoral College for 1889-1988 (not inclusive). Information given varies with type of record but generally reveals the number of electoral votes cast for each candidate. Electoral college records from 1964 forward include political party rules, resolutions, official ballots, certification of results, oaths of office, and proceedings.

 
Miscellaneous Commission Books,
1792-1937.
(3 microfilm rolls)
microfilm rolls #3751-3753

{series #26.69}


Arranged chronologically by date of commission.

Indexed internally, alphabetically by surname of person commissioned.

Record of Executive Commissions granted by Governors to fill various public offices across the state. Information given is name of person commissioned, position to which commissioned, date of commission, term of commission, date from which commission was computed, name of the Governor, and name of the Secretary of the Commonwealth.
 
Miscellaneous Records Relating to the Election of State Officers and Constitutional Amendments,
1796-1928.
(1 box)

{series #26.70}


Grouped chronologically by date of election.

The records include Certificates of Election for Governors signed by the Speakers of the Houses of the General Assembly covering the period 1790-1838 and 1848 and official county vote tallies for and against the Constitution of 1874, and for the Constitutional Amendments of 1889, 1909, and 1913. Also present are vote tallies and certifications for the election of the State Treasurer for 1882-1884, the Judge of the Supreme Court for 1863-1869, and two copies of the published Tabulated Statement of the Votes Cast for the Several Candidates for the Office of Presidential Elector, United States Senator, State Treasurer, Auditor General, Judge of the Superior Court, Representative in Congress, Senator in General Assembly, Representative in General Assembly and Proposed Amendment to Constitution, November 6, 1928.
 
Municipal Reform Returns,
1791-1845, 1895.
(1 box)

{series #26.71}


Grouped alphabetically by municipality and arranged thereunder chronologically by date of return.

Returns for elections of officers held pursuant to various Acts to amend the charters of the municipalities of Harrisburg, Pittsburgh, Sunbury, Bedford, Bristol, Carlisle, Easton, Reading, York and Philadelphia. Information given is date of election, names of the candidates for each office and the number of votes cast for each candidate.
 
Nomination Books,
1892-1971.
(75 volumes)

{series #26.72}


Arranged chronologically by date nomination was filed and, after 1919, also grouped according to the office sought.

Lists of the names of persons who filed petitions of nomination for state office. Information provided is county or voting district, party affiliation, name of candidate, place of residence, occupation, office sought, number of signatures obtained, number of signatures required, names of sworn electors, name of person before whom sworn, and the date of filing. After 1908, the number of votes polled by each candidate is also recorded.
 
Notary Public Commission Registers,
1893-1945.
(4 microfilm rolls)
microfilm rolls #3810-3813

{series #26.73}


Grouped alphabetically by county.

Registers of commissions issued for Notaries Public. Information given is name of person commissioned, place commissioned, address of office, date commissioned, date from which commission was computed, and term of commission.

Notary Public Termination Card Index,
1945-1964.
(8 microfilm rolls)
microfilm rolls #3814-3821

{series #26.74}


Arranged alphabetically by surname of Notary Public.

Card index of Notaries Public commissioned to serve in local communities across Pennsylvania. Information given is name of person commissioned, name of county, office address, date commissioned, date from which commission was computed, term of commission, and date the first bond was filed.
 
Original Laws,
1854-2009.
(354 boxes, 69 cartons)

{series #26.75}
[Holdings]

Arranged chronologically by date received.

Original laws passed by the General Assembly. Information given is the Bill Number, whether originated in the House or Senate, signature of the Clerk of the House or Senate, the title of the legislation, the text of the legislation, the date approved, and the date received by the Clerk of the Secretary of the Commonwealth. Also included are Docket Sheets (Record of Legislation) and Log Sheets consisting of the number of act or veto, House number, Senate number, printer number, date of approval or veto, description of legislation, and original margin number. This series is a continuation of Engrossed Laws, 1700-1853 {series #26.57}. The laws and resolutions enacted each year have been published and internally indexed annually by the State Printing Office in Laws of the Commonwealth of Pennsylvania, (Harrisburg, 1810-Present).

 
Industrial and Railroad Police Registers,
1889-1931.
(1 microfilm roll)
microfilm roll #3828

{series #26.76}


Arranged chronologically by date of entry.

Indexed internally, alphabetically by name of company.

Registers of policemen hired to protect private industrial plants and railroad facilities. Information provided is name of company served, name and place of residence of policeman, date commissioned, and occasional remarks. For related materials see also Industrial Police Files, 1976-1977 {series #26.62} and Volunteer Police Register, 1941-1946 {series #26.87}.
 
Record of Bills and Resolutions Received,
1855-1883.
(7 boxes)

{series #26.77}
[Holdings]

Arranged chronologically by date of entry.

Record of bills and resolutions received by the Secretary of the Commonwealth. Information given is date bill or resolution was introduced, bill or resolution number, legislative session in which introduced, title and subject of bill or resolution, and date received by the Secretary of the Commonwealth.
 
Record of Legislation,
1887-1960.
(24 boxes)

{series #26.78}
[Holdings]

Arranged chronologically by date of receipt in the Office of the Chief Clerk.

Register maintained by the Office of Chief Clerk of legislation passed by the General Assembly. Information provided is the date a copy of the legislation was received in the Chief Clerk's Office, the Senate or House Bill Number, the title of the legislation, the date the legislation was received by the Executive Office, the date the legislation was returned from the Executive Office, the signature of the Private Secretary of the Executive, and the signature of the Chief Clerk of the State Department.
 
Record of Acts and Resolutions Approved,
1855-1885.
(1 carton, 5 boxes)

{series #26.79}
[Holdings]

Arranged chronologically by date of entry.

Record of acts and resolutions approved by the General Assembly. Information given is date act or resolution was approved by the General Assembly, bill or resolution number, legislative session in which introduced, title and subject of bill or resolution, and date received by the Secretary of the Commonwealth.
 
Records Relating to the Election and Appointment of Justices of the Peace and Aldermen,
1968-1973.
(1 carton)

{series #26.80}
[Holdings]

Grouped chronologically by year and arranged thereunder alphabetically by county.

Election returns and appointment files for justices of the peace and aldermen submitted by the county prothonotaries to the Secretary of the Commonwealth. Information on the election returns is name of county, name of prothonotary, date of election, name of justice of the peace or alderman, name of municipality, name of the preceding justice of the peace and cause of vacancy. Information in the appointment papers is the Senate resolution approving the appointment, date of the appointment, the name and address of the justice of the peace, the magisterial district, the name of the justice to be replaced, and the signature of the Chief Clerk of the Senate. Also present are raw election returns, commissions, lists of justices of the peace elected, court orders relating to magisterial districts, and acts relating to justices of the peace.

Redistricting Files,
circa 1990s.
(9 cartons)

{series #26.140}
[Holdings]

Arranged loosely by county.

Records relating to election district alteration requests for voting reapportinment. Files consist of precinct, ward, and election district maps, narrative descriptions of voting district boundaries, and related correspondence.
 
Registration Figures,
1950, 1960, 1964, 1966, 1967-1972.
(1 microfilm roll)
microfilm roll #3826

{series #26.81}


Arranged chronologically by date prepared and thereunder alphabetically by name of county.

Tables providing breakdowns by age and gender of party registration of certified voters in each county. Information provided is the number of male and female voters 21 years of age and over and between the ages of 18 and 20 for each political party. The party affiliation categories are usually given as Democratic, Republican, Constitutional, Non-partisan or Independent, and "Other Parties" (which would include Socialists and Prohibitionist, etc.).
 
Return Books of Soldiers' Votes,
1861-1865, 1918.
(27 boxes)

{series #26.82}
[Holdings]

Grouped chronologically by year of election and arranged thereunder alphabetically by county.

Records contain returns for Civil War and World War I soldiers' votes for state and local offices. Information provided is the date of the election, name of the camp, fort, or military hospital where the election was held, soldiers' military unit, number of votes cast for each candidate, name of soldier voting, and the name of the commanding officer who certified the results. The Poll Books for the election of 1864 consist of oaths of judges and clerks, names and numbers of electors, tally paper, and a return of election. The Skeleton Ballot of 1918 was a secret ballot showing votes cast, residence of soldier, and camp or fort where cast.
 
Returns for Presidential Election of 1884.
1884.
(2 boxes)

{series #26.83}


Arranged alphabetically by county.

General county election certificates and tabulated statements for counties of the results of the presidential election of 1884. Information provided is name of each presidential elector and the number of votes garnered. Certificates only survive for Allegheny through Indiana Counties and these also give party affiliations and the signatures of the county prothonotaries and their assistants.
 
State and Federal Election Returns,
1963-2006.
(10 boxes, 66 cartons)

{series #26.84}
[Holdings]

Arranged chronologically by date of election and grouped thereunder by office or alphabetically by county.

Returns for primary and general elections certified by the county boards of elections. Information provided is name of county, election date, certification date, date return was received by the Department of State, names of offices to be filled, names of candidates and their party affiliations, vote totals for each candidate, and dated certification of the County Board of Election. Offices covered include Judge of the Superior Court, Justice of the Supreme Court, Judge of the Commonwealth Court, President and Vice-President of the United States, United States Senator, United States Representative, Auditor General, State Treasurer, Senator in the General Assembly, Representative in the General Assembly, Delegate to Party Conventions, State Committee, Governor, and Lieutenant Governor. Records from 1991 forward contain voter registration material. Please refer to General Election Statistical Files, 1960-1984 {series #26.60} and Registration Figures, 1950, 1960, 1964, 1966, 1967-1972 {series #26.81} for similar records.

 
State Campaign Expense Account Files,
1982, 1992, 2000.
(106 cartons)

{series #26.85}
[Holdings]

Arranged chronologically by date of filing and thereunder alphabetically by name of candidate, committee, individual or lobbyist.

*** The Department of State maintains an online database through which campaign expense data from 1998 onward can be searched.

Notarized campaign expense reports (Form DSEB 502) filed by state political action committees, lobbyists, and individual candidates running for such offices as state house or senate, judge, justice, governor, or auditor general. Includes expense statements, expense vouchers, correspondence, affidavits, political committee authorization registrations and related items documenting money received and spent during state election campaigns. Also present are reports documenting contributions by non-bid contract holders and audit reports. Information given on the DSEB 502 forms is status of filer (candidate, committee, individual, or lobbyist), name and address of candidate, office sought, election district, zip code, telephone number, and type of report. The types of reports included are those required to be filed the sixth Tuesday before election date, second Friday before election date, thirty days after election date, annual report, amended report, and termination report. The reports also provide a summary of receipts and expenditures, affidavits signed by the candidate or committee treasurer, summaries of contributions and receipts, and itemized lists of contributions and receipts. Information given on the reports of contributions made by non-bid contract holders include the name and title of the individual authorized to sign on behalf of the business, the name of the business, certification of compliance with Section 1641 of the Pennsylvania Election Code, date money was contributed, name of contributor, title or relationship of contributor, name of person to whom contributed, and amount contributed. Audit reports are filed alphabetically by candidate and give a narrative description of the candidate's compliance, and any discrepancies, with the reporting and accounting requirements of the election code. Also present may be a letter of recommendation with specific instructions for improvement of record keeping and compliance procedures in future election campaigns.
 
Supreme Court, Superior Court, Common Pleas Court, and Orphans Court Judge Commission Registers,
1893-1984.
(1 microfilm roll, 2 cartons)
microfilm roll #3793

{series #26.86}
[Holdings]

Microfilm is indexed by court and arranged thereunder by district number. Paper is grouped by court and loosely arranged by date of entry.

Microfilm consists of registers of judges commissioned to serve on the various courts. Information provided is name of the judge, court to which commissioned, date commissioned, date from which term was computed, and the date commission ended. Paper records consist of appointments, retention, resignations, withdrawals, and other related correspondence and background material concerning judicial commissions.
 
Volunteer Police Register,
1941-1946.
(1 microfilm roll)
microfilm roll #3829

{series #26.87}


Arranged numerically by commission number.

Register of the names of policemen commissioned to protect private industrial firms and railroad facilities. Information provided is name and address of the company served, commission number, name and address of the policeman, county of residence, date commissioned, date commission terminated, and the name of the directing authority, municipality and county. For related types of materials see also Industrial Police Files, 1976-1977 {series #26.62} and Industrial and Railroad Police Registers, 1889-1931 {series #26.76}.

Voting Machine Records,
1924, 1931-1933, 1942.
( 2 cartons)

{series #26.122}
[Holdings]

Unarranged.

Material relating to the introduction of voting machines in Pennsylvania. Includes contracts, examinations, petitions, complaints, examiner's reports, opinions, and returns. Also included are the proceedings of the Pennsylvania Electoral College for the General Elections of 1924 and 1932.
 
Unpublished Private Acts,
1847-1874.
(25 boxes)

{series #26.88}


Arranged chronologically by date of enactment.

Unpublished private Acts that were never promulgated under the provisions of Act No. 348 to Increase the Revenues and Diminish the Legislative Expenses of the Commonwealth enacted on April 16, 1845 (P.L. 532). This law concerned the chartering of banks, incorporation or re-chartering of iron, coal, manufacturing, canal, or railroad companies, the erection of new counties, the extending of corporate charters, divorce of matrimony, and laws affecting private estates or allowing changes of names. Under its provisions, no such law could be enrolled, published or have effect of law until a specified fee was paid to the Commonwealth. Information provided is date of legislation, name of person or corporate entity affected, and the text of the legislation.


Bureau of Professional and Occupational Affairs

The Bureau consists of twenty-seven licensing boards and commissions deriving their powers from the licensure laws of the Commonwealth. These boards and commissions process applications for licenses, authorize the issuance of licenses, suspend and revoke licenses for unethical or incompetent behavior, approve professional schools, and authorize examinations. These are the Board of Accountancy, Architects' Licensure Board, Board of Auctioneer Examiners, Board of Barber Examiners, Board of Certified Real Estate Appraisers, Board of Chiropractic, Board of Cosmetology, Board of Dentistry, Board of Funeral Directors, Board of Landscape Architects, Board of Medicine, Navigation Commission, Board of Nursing, Board of Nursing Home Administrators, Board of Occupational Therapy Education and Licensure, Board of Optometry, Board of Osteopathic Medicine, Board of Pharmacy, Board of Physical Therapy, Board of Podiatry, Board of Professional Engineers, Board of Psychology, Real Estate Commission, Board of Social Work Examiners, Board of Speech-Language (sic) and Hearing Examiners, Board of Vehicle Manufacturers, Dealers and Salespersons, and Board of Veterinary Medicine.


Bureau Commissioners' Correspondence,
1961-2008.
(144 cartons, 1 box)

{series #26.89}
[Holdings]

Grouped alphabetically by name of correspondent and arranged thereunder chronologically by date of correspondence. Licensing Board and administrative files from 1982 to the present are loosely arranged alphabetically and thereunder grouped by date.

Correspondence files of the Commissioners of the Bureau of Professional and Occupational Affairs. The correspondence documents the Commissioners' activities with other state agencies, individuals, and professional and occupational organizations and primarily concerns public grievances, complaints, and legal action taken by various boards of examiners. Also included are Licensing Board and related administrative files documenting the licensing activities of the bureau.

Educational Facilities Files,
1976-1984.
(6 cartons, 1 box)

{series #26.131}
[Holdings]

Unarranged or chronologically by month.

Files documenting the approval of continuing education programs and review of medical residency programs by the Liaison Committee on Medical Education. Records consist of Accreditation Forms, Applications to Conduct Educational Conferences, Rules and Regulations Pertaining to Continuing Education Requirements, Rosters of Attendance, and Institution Review Material.

Minutes and Agenda of Licensing Boards,
1949-2006.
(87 cartons)

{series #26.132}
[Holdings]

Arranged alphabetically by board and thereunder chronologically by date of meeting.

Final minutes, agenda, and related records of the meetings of the various licensing boards and commissions within the Bureau of Professional and Occupational Affairs. Information provided includes date and place of meeting, names of those present, topics discussed, and any decisions rendered. Typical meeting business includes issuing, monitoring, and suspending or revoking of licenses, processing applications for licenses, approval or disapproval of professional schools, and authorizing examinations. See seperate board headings for additional records.


Real Estate Commission


Minute Books,
1966-1972.
(3 boxes)

{series #26.90}


Arranged chronologically by date of meeting.

Minutes of the meetings of the Real Estate Commission. Information given is date of meeting, names of members present, names of realtor candidates whose credentials were reviewed by the Commission or of real estate or mortgage companies with business before the commission, and a description of the proceedings.


State Board of Chiropody


Record of Applications and Licenses Issued to Chiropodists,
1974-1982.
(1 volume)

{series #26.91}


Arranged numerically by application or license number.

Register of applications submitted to, and licenses issued by, the State Board of Chiropody Examiners. Information given is name and address of applicant, name of school attended, date of graduation, general average score, license number, date issued, amount of fee, date paid, and occasional remarks. Prior to 1963, the State Board of Chiropody Examiners was located in the Department of Public Instruction, now the Department of Education. For earlier related materials in the Records of the Department of Education see also Record of Licenses Issued to Chiropodists, 1914-1956 {#22.53} and Record of Applications and Licenses Issued to Chiropodists, 1956-1974, {#22.54}.


State Board of Cosmetology


Cosmetology Inspection Files,
1980-1981.
(1 carton)

{series #26.143}


Unarranged.

Inspection files generated by the investigative staff of the State Board of Cosmetology. Files consist of a cover letter sent to the vendor listing violations of the Beauty Culture Law and Rules and Regulations. Attached is a Beauty Shop Inspection form with any related correspondence.


Minute Books,
1967-1975.
(4 cartons)

{series #26.92}


Arranged chronologically by date of meeting.

Agendas and minutes of meetings of the State Board of Cosmetology. Information provided is date and place of meeting, names of those present at meeting, names of any absent board members, name and address of persons or cosmetology schools that were discussed, the nature of the discussion, and the decision rendered. Subject matter includes the granting of apprentice licenses, violations found during inspection of beauty shops and cosmetology schools, qualification of teachers, and routine licensing of shops and schools.


State Board of Dentistry


Index of Licensed Practitioners of Dentistry in Pennsylvania,
1897-1977.
(5 volumes)

{series #26.130}
[Holdings]

Arranged by surname and thereunder grouped by first name.

Ledger of dentists practicing in the Commonwealth. The lists contain name of practitioner, date of license, assigned number, college degree received from, transferred from (if formerly practicing out of state), and file number.


State Board of Examiners of Public Accountants


Register of Certified Public Accountants,
1967-1975.
(1 volume)

{series #26.93}


Arranged chronologically and thereunder numerically by license number.

Register of the names of persons registered as certified public accountants. Information given is name and address of registrant, certificate number, date of certificate, application number, and date of examination or approval. Prior to July 1, 1963 the State Board of Examiners of Public Accountants was located in the Department of Public Instruction, now the Department of Education. Earlier related records will be found in Applications for Certified Public Accountant Certificates, 1899-1900 {#22.57}, Minute Books, 1899-1910, 1916-1949 {#22.58}, Record of Certified Public Accountant Certificates, 1899-1923 {#22.59} and Register of Certified Public Accountants, 1899-1967 {#22.60}  


State Board of Funeral Directors


Minute Book,
1963-1964.
(1 volume)

{series #26.94}


Arranged chronologically by date of meeting.

A record of the proceedings of the State Board of Funeral Directors. Information provided is date of meeting, names of those present, and a description of the business transacted. Business discussed included organization of the Board, formulation of rules for regulating the profession, establishing fees, scheduling hearings, and procedures for examining and registering morticians. Contained among the minutes are extensive lists of the names of newly licensed funeral directors and of applicants.
Additional related materials on the State Board of Funeral Directors will be found in Record Group 22, Records of the Department of Education. These include Address Book of Branch Offices Issued Licenses, 1915-1963 (bulk 1915-1936), {#22.61}, Branch Office Certificate Books, 1915-1959 (bulk 1915-1935) {#22.62}, Minute Books, 1895-1963 {#22.63}, and Record Book of Cash Receipts and Expenditures, 1924-1935 {#22.64}.  


State Board of Medical Education and Licensure


Exam Scores for Drugless Therapists, Chiropodists, and Physiotherapists,
1914-1944.
(2 volumes)

{series #26.119}
[Holdings]

Arranged in reverse chronological order by date and thereunder grouped by medical practice. Some records are arranged alphabetically by surname.

Summary of examinations given by the Bureau of Medical Education and Licensure to be a certified medical practitioner in Pennsylvania. The ledger contains place of examination, date of examination, name of particpant, official number, residence of participant, exam scores for types of medical disciplines, general average of exam scores, results, college attended or hospital internship, and examiners' signatures.

Exam Scores for Medical Doctors,
1894-1927.
(8 volumes)

{series #26.118}
[Holdings]

Arranged in reverse chronological order by date and thereunder alphabetically by surname.

Summary of examinations given by the Board of Medical Examiners of the State Medical Society to be a certified medical doctor in Pennsylvania. The ledger contains place of examination, date of examination, name of participant, official number, residence of participant, exam scores for types of medical disciplines, general average of exam scores, results, remarks, colleges attended, and examiners' signatures.

Exam Scores for Registered Pharmacists,
1963-1978.
(1 volume)

{series #26.117}
[Holdings]

Arranged by number and thereunder chronologically by date.

Summary of examinations given by the Pennsylvania Board of Pharmacy to be a certified pharmacist in Pennsylvania. The ledger contains place of examination, official number, date of examination, name of participant, place of residence, age of participant, preliminary certificate number, college attended, examination record by medical discipline, examination average, remarks, and examiners' signature.

Index of Licensed Practitioners of Medicine in Pennsylvania,
1894-1981.
(10 volumes)

{series #26.95}


Arranged alphabetically by surname of physician.

Index to physicians licensed to practice medicine in Pennsylvania. Information given is name of physician, date licensed, license number, school of medicine where trained, year of graduation, source from which the information was transferred, and sometimes the date of death. Prior to July 1, 1963, the State Board of Medical Education and Licensure was located in the Department of Public Instruction, now the Department of Education. For related materials in the Records of the Department of Education see also the Letter Press Books, 1900-1902, {#22.45}, Record of Certificates Accepted in Lieu of Preliminary Examination, 1904-1911, {#22.46}, Record of Licenses Issued on Licenses from Other States, 1894-1904, {#22.47}, Record of Medical Licenses Recommended by the Eclectic Medical Society, 1894-1911, {#22.48}, Record of Medical Licenses Recommended by the Homeopathic Medical Society, 1894-1911, {#22.49}, Record of Medical Licenses Recommended by the State Medical Society, 1894-1911 {#22.50}, and Register of Preliminary Examination, 1896-1911 {#22.51}.
 
Licenses Issued on Licenses from Other States,
1963-1972.
(13 volumes)

{series #26.96}


Arranged chronologically by date of license, and thereunder numerically by license number.

Register of licenses issued by the State Board of Medical Education and Licensure on the basis of the applicant having already been accepted as a qualified physician in another state. Information given is name of practitioner, date licensed, the licensing board that approved the applicant, and the name of the agency or person who approved the license. Prior to July 1, 1963, the State Board of Medical Education and Licensure was located in the Department of Public Instruction, now the Department of Education. For related materials in the Records of the Department of Education see also the Letter Press Books, 1900-1902, {#22.45}, Record of Certificates Accepted in Lieu of Preliminary Examination, 1904-1911, {#22.46}, Record of Licenses Issued on Licenses from Other States, 1894-1904, {#22.47}, Record of Medical Licenses Recommended by the Eclectic Medical Society, 1894-1911, {#22.48}, Record of Medical Licenses Recommended by the Homeopathic Medical Society, 1894-1911, {#22.49}, Record of Medical Licenses Recommended by the State Medical Society, 1894-1911 {#22.50}, and Register of Preliminary Examination, 1896-1911 {#22.51}.

Listing of Licensed Drugless Therapists,
1914-1951
(1 volume)

{series #26.116}
[Holdings]

Grouped by surname.

List of drugless therapists licensed to practice in Pennsylvania. The ledger contains official number, name of practitioner, post office address, county of residence, and date of issue.

Record of Medical Licenses,
1964-1971.
(7 volumes)

(series #26.97}


Arranged chronologically by date of licensing, and thereunder numerically by license number.

Copies of medical licenses issued by the State Board of Medical Education and Licensure. Information given is name of physician, date licensed, license number, agency conferring the license, and the signatures of physicians composing the Board. Prior to July 1, 1963, the State Board of Medical Education and Licensure was located in the Department of Public Instruction, now the Department of Education. For related materials in the Records of the Department of Education see also the Letter Press Books, 1900-1902, #22.45}, Record of Certificates Accepted in Lieu of Preliminary Examination, 1904-1911, {#22.46}, Record of Licenses Issued on Licenses from Other States, 1894-1904, {#22.47}, Record of Medical Licenses Recommended by the Eclectic Medical Society, 1894-1911, {#22.48}, Record of Medical Licenses Recommended by the Homeopathic Medical Society, 1894-1911, {#22.49}, Record of Medical Licenses Recommended by the State Medical Society, 1894-1911{#22.50}, and Register of Preliminary Examination, 1896-1911 {#22.51}.  


State Board of Nurse Examiners


Licensed Practical Nurse Registration Books,
1965-1984.
(1 carton)

{series #26.98}
[Holdings]

Arranged numerically by registration number.

Registers of practical nurses licensed by the State Nurse Examiners Board. Information given is registration number, name of licensed practical nurse, date registered, and whether registered by examination or endorsement. Prior to 1963, the State Board of Nurse Examiners function was located in the Department of Public Instruction, now the Department of Education. Earlier related records will be found among the Records of the Department of Education in Licensed Practical Nurse Registration Book, 1923-1965, {#22.70}, Minutes, 1909-1963, {#22.71}, Nurse Registration, 1909-1925, {#22.72}, and Registered Nurse Certificate Books, 1917-1969 {#22.73}.

Minute Books,
1963-1982.
(133 volumes)

{series #26.99}


Arranged chronologically by date of meeting.

Minutes of the meetings of the State Board of Nurse Examiners. Information provided is date and place of meeting, names of those present, names of applicants, a description of the business discussed, and the decisions rendered. Prior to 1963, the State Board of Nurse Examiners function was located in the Department of Public Instruction, now the Department of Education. Earlier related records will be found among the Records of the Department of Education in Licensed Practical Nurse Registration Book, 1923-1965, {#22.70}, Minutes, 1909-1963, {#22.71}, Nurse Registration, 1909-1925, {#22.72}, and Registered Nurse Certificate Books, 1917-1969 {#22.73}.

Registered Nurse Certificate Books,
1969-1984.
(1 carton)

{series #26.100}
[Holdings]

Arranged numerically by certificate number.

Registered of certificates issued to registered nurses by the State Board of Nursing Examiners. Information given is name of nurse, certificate number, date certificate was issued, and whether issued by examination or by endorsement. Prior to 1963, the State Board of Nurse Examiners function was located in the Department of Public Instruction, now the Department of Education. Earlier related records will be found among the Records of the Department of Education in Licensed Practical Nurse Registration Book, 1923-1965, {#22.70}, Minutes, 1909-1963, {#22.71}, Nurse Registration, 1909-1925, {#22.72}, and Registered Nurse Certificate Books, 1917-1969 {#22.73}.


State Board of Optometrical Examiners


Minutes,
1963-1965.
(2 folders)

{series #26.101}


Arranged chronologically by date of meeting.

Minutes of the meetings of the State Board of Optometrical Examiners. Information provided is date and place of meeting, names of those present, names of applicants, a description of the business discussed, and the decisions rendered. Related materials on the State Board of Optometrical Examiners (known as State Board of Optometrical Education, Examination and Licensure prior to 1923) that will be found in the Records of the Department of Education are Minutes, 1925-1963 {#22.74} and Optometrical Licenses, 1918-1970 {#22.75}.


State Board of Osteopathic Examiners


Minutes,
1963-1965.
(2 folders)

{series #26.102}


Arranged chronologically by date of meeting.

Minutes of the meetings of the State Board of Osteopathic Examiners. Information provided is date and place of meeting, names of those present, names of applicants, a description of the business discussed, and the decisions rendered. Prior to 1963, the State Board of Osteopathic Examiners and the Osteopathic Surgeons' Examining Board were located in the Department of Public Instruction, now the Department of Education. For earlier related materials see the Records of the Department of Education in Deceased Osteopath File, [ca. 1909-1954], {#22.76}, Minutes, 1909-1963, {#22.77}, Record of Osteopathic Licenses, 1956-1963, {#22.78}, Record Book of Osteopaths, 1909-1957 {#22.79} and the Osteopathic Surgeons' Examining Board Minutes, 1944-1955 {#22.52}.

Records of Osteopathic Physician and Surgeon Licenses,
1963-1983.
(7 volumes)

{series #26.103}


Arranged numerically by license number.

Copies of licenses issued to Osteopathic physicians and surgeons by the State Board of Osteopathic Examiners. Information given is name of licentiate, license number, and date licensed. Prior to 1963, the State Board of Osteopathic Examiners and the Osteopathic Surgeons' Examining Board were located in the Department of Public Instruction, now the Department of Education. For earlier related materials see the Records of the Department of Education in Deceased Osteopath File, [ca. 1909-1954], {#22.76}, Minutes, 1909-1963, {#22.77}, Record of Osteopathic Licenses, 1956-1963, {#22.78}, Record Book of Osteopaths, 1909-1957 {#22.79} and the Osteopathic Surgeons' Examining Board Minutes, 1944-1955 {#22.52}.


State Board of Physical Therapy Examiners


Index of Licensed Physical Therapists in Pennsylvania,
1915-1980.
(1 volume)

{series #26.104}


Arranged alphabetically by surname of therapist.

List of licenses issued to massage and related types of physical therapists. Information given is name of therapist, license number, post office, county, date of examination, date issued, and the types of therapy for which the license was issued. After 1953, the name of the training school and date of the completion of training are also given.


State Dental Council and Examining Board


Record of Dental Licenses,
1965-1973.
(5 volumes)

{series #26.105}


Arranged chronologically by date of license, and thereunder by license number.

Recorded copies of dental licenses issued by the State Dental Council and Examining Board. Information given is name of dentist, date license was issued, and names of the examiners who certified that the applicant passed the examination. Earlier related records will be found among the Records of the Department of Education in Letter Press Book, 1897-1900, {#22.39}, Record of Certificates Accepted in Lieu of Preliminary Examination, 1900-1911, {#22.40}, Record of Dental Licenses, 1897-1923, {#22.41}, Record of Licenses Issued on Licenses from Other States, 1903-1915. (1 volume) {#22.42}, Register of Preliminary Examinations, 1899-1911 {#22.43} and Summary of Examinations, 1897-1971 {#22.44}  


Commission of Charitable Organizations


The Commission of Charitable Organizations is responsible for registering and regulating the more than ten thousand charities in the Commonwealth under the Solicitation of Funds for Charitable Purposes Act. The Act requires organizations soliciting for charitable purposes to register with the Commonwealth, disclose their financial reports and to document their donations and that the donations were used for the purpose intended. The Bureau works in cooperation with the Attorney General's Office's Bureau of Consumer Protection on enforcement procedures.

Charitable Solicitations Registration File,
1924-1961, 1963-1988.
(271 cartons)

{series #26.106}
[Holdings]

Grouped chronologically by date of approval and arranged thereunder alphabetically by name of organization.

Registration forms and supporting documentation submitted under the provisions of the Solicitation Act of May 13, 1925 (P.L. 644), and as amended by Solicitation of Charitable Funds Act (P.L. 628) passed August 9, 1963. Supporting documentation contains official registration statements and copies of IRS 9904 forms and reviewed or audited financial statements. Information includes name and address of the organization, date of application, date of certificate, name of individual submitting information, the main purpose of the organization, and how funds were used. Also included are any requests for acknowledgment of exemptions of exclusions that are approved or denied.


Corporation Bureau

The Corporation Bureau monitors and maintains records on both profit and non-profit corporations and on ancillary transactions relating to such corporations. This includes amendment or restatement of articles of incorporation, merger or consolidation, division of a corporation, change in principal office, change in share structure, increase or decrease in capital stock, conversion of stock, dissolution or reorganization of a corporation, and change in corporate officers. All such changes must be filed with the Department of State. The Corporation Bureau is also the central filing agency for secured transactions under the Uniform Commercial Code and registration of trademarks. The Corporation Bureau maintains an online database of information both current and historic about entities incorporated in Pennsylvania, including dates of incorporation.


Articles of Incorporation,
[ca. 1810-1982].
(33 cartons and 61 boxes of microfilm) [RESTRICTED, microfilm user copies are not available at the State Archives]

{series #26.107}


Grouped alphabetically by subject.

This series consists of microfilm copies of original articles of incorporation filed with the Secretary of the Commonwealth. While the original microfilm negatives are stored at the Pennsylvania State Archives, the research copies are available at the Department of State. To view these records, contact the Department of State at Office 308 in the North Office Building. To request copies of articles of incorporation by mail, you may write to the Department of State, Corporation Bureau, Rm. 308, North Office Building, Harrisburg, PA 17120. Questions regarding incorporations should be directed to the Department of State at (717) 787-1057. The copies kept at the Pennsylvania State Archives are restricted, but may be consulted if the State Department copies prove illegible. The Search Room finding aid provides an alphabetical breakdown of the contents of each roll by subject. Also present in the finding aid folder is an index prepared in 1945 under the direction of Secretary of Internal Affairs William S. Livengood of early charters (ca. 1700-1870) recorded in Record Group 17, the Records of the Land Office. This index gives the name of the entity chartered, the date chartered, and the patent book, commission book, or letter of attorney book where recorded. A record of the names and dates of incorporation for early corporations chartered by the General Assembly has been published as A Digest of Titles of Corporations Chartered by the Legislature of Pennsylvania Between the Year 1700 and 1873 Inclusive, Giving Dates of Acts of Incorporation, With Several Supplements Thereto, with a Reference to the Pages of the Pamphlet Laws Where They May be Found by Calvin G. Beitel (Philadelphia: 1874).

Blair, Erie, and Washington County Charter Books,
1846-1993.
(62 volumes)

{series #26.114} [Holdings]

Arranged chronologically by date of charter.

Transcripts of Articles of Incorporation and supporting documentation filed with the County. Information provided is date of incorporation, name of corporation, location of corporation, text of the articles of incorporation, names of the incorporators, and date certified. These records were microfilmed under the provisions of Act 140 of 1991 and returned to the counties except for Blair, Erie, and Washington which were accessioned by the Pennsylvania State Archives. The original microfilm negatives are stored at the Archives while the research copies are available at Department of State Office 308 in the North Office Building.


Charter Books,
1812-1875.
(8 volumes)

{series #26.108} [Holdings]


Arranged chronologically by date of charter.

Transcripts of Articles of Incorporation filed with the Department of State. Information provided is date of incorporation, name of corporation, location of corporation, text of the articles of incorporation, names of the incorporators, date certified, and name of Secretary of Commonwealth. These records were microfilmed under the provisions of Act 140 of 1991. The original microfilm negatives are stored at the Pennsylvania State Archives while the research copies are available at Department of State Office 308 in the North Office Building.

Corporation Card Index File,
Undated.
(1 carton)

{series #26.109} [Holdings]
[RESTRICTED, microfilm user copies are not available at the State Archives]

Arranged chronologically by name of corporation.

Eighty-one original microfilm cassette reels containing images of corporation card index. This series has been moved to the National Underground Storage facility. User copies of this index may be consulted at the Department of State, Room 308, in the North Office Building, Harrisburg, PA 17120. The Corporation Bureau maintains an online database of information both current and historic about entities incorporated in Pennsylvania, including dates of incorporation.

Corporation Indexes,
[ca. 1794-1920]
(5 volumes)

{series #26.110}
[Holdings]

Arranged alphabetically by name of corporation.

Index of corporations providing the book and page numbers where charters are recorded. Information given is name of corporation, date of action, and book and page where action is recorded. Actions covered include granting or charter or letters patent, increase or decrease of capital stock, increase or decrease of indebtedness, acceptance of constitution or law, merger or sale of franchises, reorganization after sale, dissolution, or miscellaneous. The Corporation Bureau maintains an online database of information both current and historic about entities incorporated in Pennsylvania, including dates of incorporation.


Letters Patent,
1814-1874, 1902-1927.
(43 boxes)

{series #26.111} [Holdings]


Arranged chronologically by date letter patent granted.

Letters patent granted by the Governor for the creation of private corporations. Information given is the date letter patent was granted, name of the company, where company was located, and signature of the Governor.

Miscellaneous Card Files,
1927-1974.
(7 microfilm rolls)

{series #26.141} [Holdings]


Arranged alphabetically by name of organization.

Registration cards listing expired trademarks for businesses, logos for fraternal orders, labels for unions, and a bottle index. These show name and address of registrant, name and type of organization, date of registration, and description of logo, label, trademark, or bottle, sometimes accompanied by a drawing. These records are cross-referenced to specific ledger volumes and page numbers held by the Department of State.

Record Book and Index of Corporations Created,
[ca. 1791-1873].
(1 volume)

{series #26.112} [Holdings]


Arranged chronologically by date letter patent granted.

Indexed internally, alphabetically by name of corporation.

Record book of private firms for which letters patent were issued under the General Manufacturing Act of 1791. Information given is name of firm, date letter patent granted, amount of capital stock, and book and page number where charter is recorded.

Record of Letters Patent Granted and Miscellaneous Corporate Changes,
1874-1879.
(1 volume)

{series #26.113} [Holdings]


Grouped by type of letter.

Indexed internally, alphabetically by name of corporation.

Record of the names of corporations granted letters patent under the Acts of 1874 through 1879. Information provided is name of corporation and date of incorporation or corporate change. The categories into which the entries are grouped are Letters Patent Granted under Act of April 10, 1879, Increase of Capital Stock and Indebtedness, Reduction of Capital Stock, Location of Office, Dissolution of Corporation, Articles of Association, Confirmation of Charter, Certification of Extension of Charter, and Amendment of Charter.


General Counsel Office


Correspondence and Related Material,
1975-1982.
(30 cartons)

{series #26.125}
[Holdings]

Loosely grouped by topic.

Communications of the Chief Counsel with the Attorney General and the various licensing boards of the Department of State. These records consist of general correspondence, legal and extradition files, grievances, reading files, contracts, voter issues, and incoming and outgoing letters and memos. Outatanding issues in these files include the Electoral College and Special Elections.


Legal Case Files,
1976-1983.
(6 cartons)

{series #26.126}
[Holdings]

Unarranged.

Litigation records relating to lawsuits or any court-related activity involving the Department of State. These files include court documents, correspondence with the Attorney General, affidavits, grievances, legal transcripts, extradition records, and legislation files.


Press Office


Press Files and Related Material,
circa 1990s.
(8 cartons)

{series #26.136}
[Holdings]

Loosely arranged by topic.

Records relating to the liaison of the Department of State with other state agencies and information disseminated to the citizens of the Commonwealth. These files consist of press releases, issues of voter participation and registration, election reports and statistics, and campaign financing. Related material includes internal communications with the various bureaus of the Department of State.


State Athletic Commission

The State Athletic Commission licenses and regulates amateur and professional boxing, wrestling, kickboxing, and mixed martial arts events in Pennsylvania. The organization was originally formed in the 1920s in an effort to regulate and standardize boxing matches, which had become very popular at the time. Over 900 professional athletes are currently licensed with the SAC. As of 2009, Pennsylvania stood as one of the most active states for professional boxing and mixed martial arts. Though the SAC receives no government funding from the state budget, it collects 5% of the profits at each gate and generated over $450,000 in net revenues in 2009. The Commission also includes a five-person Medical Advisory Board responsible for assigning physicians and medical personnel to events in order to ensure the health and safety of athletes, officials, and fans.


State Athletic Commission Minutes and Agendas,
1978-1986, 1990-1999.
(15 folders)

{series #26.120}
[Holdings]

Arranged chronologically.

Meeting agendas and minutes of the State Athletic Commission, primarily focusing on boxing, wrestling, and mixed martial arts at the amateur and professional levels. Information provided is date, time, and location of meeting, names of those present, and a description of the business transacted. Some minutes were transcribed verbatim, others were summarized. A wide range of topics are discussed. Common topics include proposed changes to the laws and bylaws of the Commission, regulation of licensing and rules for boxing and wrestling, and discussion of the Medical Advisory Board for the Commission.

State Athletic Commission Subject Files,
1956-1989.
(21 folders)

{series #26.121} [Holdings]

Arranged by topic.

Subject files of the State Athletic Commission, primarily focusing on boxing, wrestling, and mixed martial arts at the amateur and professional levels.Topics described include: Championship Show, 3/27/83, Scranton; Investigations and Disputes; F. Talent Complain (SAC); Harrison Azari: Suspension and Hearing; Hearing 11/12/87; Suspensions and Reinstatements; Suspensions, Titan Sports, Inc.; Licensing and Fees; Licensing: John T. Martino; Medical Advisory Board 1; Medical Doctors for Board History; Northeastern States Symposium; Organizations and Procedures; Out-of-state Records; Prison Program: Amateur Boxing; Rules and Regulations; State Government Committee Sunset Report (Original); Sunset Review; United States Boxing Association.


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