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Pennsylvania Historical and Museum Commission
Bureau of Archives and History
Pennsylvania State Archives


RG-28

Records of the TREASURY DEPARTMENT

Series Descriptions


Office of the State Treasurer

The State Treasurer, an elected position, serves as the Department’s chief executive, as well as the Commonwealth’s chief financial officer. In that capacity, the Treasurer serves, among other things, as custodian and investor.



Abstract of Certificates of Public Debt,
1790-1792.
( 4 volumes)

{series #28.1} [Holdings]

Unarranged.

Abstracts of certificates of public debt presented by Christian Febiger, Treasurer of the State of Pennsylvania, on account of a loan to the United States proposed by acts of Congress dated August 4th, 1790 and May 8th, 1792, for which Febiger requested certificates of funded debt in the name of the Commonwealth of Pennsylvania. Information provided about each certificate for the loan of August 4th, 1790 includes date of certificate, certificate number, name of persons by whom and to the certificate was issued, date of commencement of interest, amount of specie (gold) value, total amount, term of interest, and amount of interest to January 1st, 1791. Data shown about each certificate for the loan of May 8th, 1792 is certificate date and number, names of persons by whom and to the certificate was issued, date of commencement of interest, nominal amount (of the paper certificate), amount of equivalent specie (gold) value, rate of exchange used to figure out the relationship between the two, total amount, term of interest, and amount of interest to January 1, 1791. In addition to the entries for each type of certificate, there is a subtotal balance listed on each page for the specie value, total amount and the amount of interest. Each volume also has a total listed for the nominal amount, total amount, and amount of interest to January 1, 1791 at the end of the account.

Account of Principal and Interest on Continental Certificates Delivered by the Comptroller General ,
1791.
(1 volume)

{series #28.2} [Holdings]

Arranged chronologically by date of certificate.

Accounts of principal interest on the Second Delivery of Continental Certificates of the Treasurer delivered by the Comptroller General in 1794. Each entry provides the date, certificate number, amount of principal interest involved, and the yearly and daily totals from 1776-1783.

Annual Settlement Accounts of the State Treasurer,
1777-1778, 1780-1785, 1787-1790.
(11 volumes)

{series #28.3} [Holdings]

Arranged chronologically by date of account entry.

Accounts and vouchers of the State Treasurer brought before the Council for examination. The account types include excises, military fines, auction sales, supply payments, import duties, tonnage duties, militia expenses, and wages and mileage accounts.

Appropriation Books and Ledgers,
1791-1909.  
(14 volumes)

{series #28.4} [Holdings]

Some entries are arranged alphabetically by entry name.

Account and financial information for the State Treasury, documenting among other topics the Treasury's various offices and office holders, works projects, and debt payments.

Balance Books and Related Day Books,
1796-1907.
(28 volumes)

{series #28.5} [Holdings]

Some entries are arranged chronologically by date of account entry.

These volumes are similar to Appropriation Books and Related Day Books, 1791-1909. {series #28.4} They contain information relating to brigade inspections, debts, pensions, court fines, warrants, and militia fines.

Bank Ledgers and Indexes,
1841-1920.
(19 volumes)

{series #28.6} [Holdings]

Indexed alphabetically by name of bank or financial institution.

An inventory of financial transactions between the State Treasurer and banks located throughout the Commonwealth. Information provided for each transaction includes the date, check number, bank name, amount of check, amount brought forward, total balance amount, and total amount brought forward.

Bank of Pennsylvania Account Books,
1797-1819.
(4 volumes)

{series 28.7} [Holdings]

Arranged chronologically by date of account entry.

Account and balance books for the Bank of Pennsylvania that were recorded almost on a weekly basis.

Blotters,
1810-1825.
(6 volumes)

{series #28.8} [Holdings]

Arranged chronologically by date of entry.

A record of daily activities of the Treasury Department. The entries recorded vary throughout each blotter and relate to such topics as militia expenses and fines, contingent expenses, fine exemptions, court fines, warden recordings, sundries, warrants, tavern licenses, taxes, bank stocks, and money issued for state defense.

Bonus Ledger for Limited Partnerships and Associations,
1914-1916.
(1 volume)

(series #28.9} [Holdings]

Arranged chronologically.

A listing of capital stocks authorized to limited partnerships and associations. The information provided includes the company name, the amount of capital stock authorized, the amount of capital stock increased or issued, the date the stock was issued or increased, the amount of the bonus, and the date of notification and payment.

Bonus Ledgers for Foreign Companies,
[1900-1908].
(3 volumes)

{series #28.10} [Holdings]


Grouped chronologically by volume dates, and thereunder arranged alphabetically by name of company.

A record of bonuses paid by out-of-state companies incorporated in Pennsylvania. By an act approved May 1, 1868, every company "incorporated by or under any general or special law" of the Commonwealth, except for railroad, canal, turnpike, bridge or cemetery companies, and companies incorporated for literary, charitable or religious reasons, had to pay the State Treasurer "for use of the Commonwealth, a bonus of one quarter of one percent upon the amount of capital stock which said company is authorized to have." The ledgers, which are arranged alphabetically by company within each specific volume, contain the following information: date of organization or incorporation, state in which the company was organized or incorporated, amount of authorized capital stock, amount of capital paid in, the date and amount of increases in the stock, amount of capital employed wholly in Pennsylvania, the bonus paid, and the date of the bonus payment.

Budget Materials,
1988-1991.
(2 cartons)

{series #28.133} [Holdings]

Grouped chronologically by budget year.

Budget requests, projections, reports, planning materials, and internal and external correspondence used in the budget planning process by the Treasury Department. Some topics addressed include personnel complements, workmen's compensation, unemployment compensation, impasse procedures, and the Rapid Deposit Task Force.

Calculation of Interest on Continental Certificates Delievered to the Treasury,
1776-1787.
(14 volumes)

{series #28.11} [Holdings]

Grouped randomly by date.

The calculation of principal and interest on continental certificates delivered to the Treasury. Besides giving the date, the record shows the dollar amount of the principal and the interest to January 1, 1791. Occassionally, there are found comments in the margins.

Canal Day Books,
1834-1859.
(3 volumes)

{series #28.12} [Holdings]

Arranged chronologically by date of entry.

Volume one is an inventory list of canal loans and stocks brought forward. It provides the number of the loan or stock, the name of the individual or company involved, and the amount of money involved. The second volume lists creditors to the Pennsylvania Canal inventory list, providing the name, date, type of work done, amount of money involved, and the section of the canal under consideration. Volume three shows payments made to the Canal Commissioners, total payments, and payments for repairs on the canal.

Capital Stock Tax Ledgers,
1859-1865, 1867-1900.
(8 volumes)

{series #28.13} [Holdings]

Arranged chronologically by date of payment.

The volumes are unindexed, except for the first (unlettered) volume, which includes an index organized by company type.

Ledgers detailing the amount of tax paid by various companies on their captial stock, which consists of the ownership shares of a corporation authorized by its articles of incorporation, including preferred and common stock. Entries provide the date of settlement on the tax, the year for which the tax was being paid, the amount of the tax, the date of payment, and the amount of payment.

Cash Recieved for Land and Land Office Fees,
1809-1916.
(5 volumes)

{series #28.14} [Holdings]


Arranged chronologically by date of payment.

A record of cash received for fees and purchase money from the Commonwealth Land Office, paid by individuals or business concerns. Information provided includes the transactor's name, date of transaction, amount of purchase money paid, and amount of fee paid. A summary of each month's payments is also included. Until 1883, entries were given an identification number, with the numbering system restarting at the beginning of each month. From June 1889 through April 1906, the county of the land is also included, with both the county and municipality listed beginning in May 1906. Acres and perches of the land tracts were also noted after 1907.

Certificates of State Loan (Issued Per Act of April 16, 1845),
1846-1853.
(1 volume)

{series #28.15} [Holdings]

Arranged chronologically by date of loan.

Inventories of loan certificates issued for the benefit of the state. Each entry provides the certificate number, name and residence of the individual issuing the loan, and the amount of the loan certificate. The ending loan balance for the year is also provided.

Certificates of State Ownership of Stock in Turnpike, Bridge, and Navigation Companies,
1809-1833.
(8 boxes)

{series #28.16} [Holdings]
[RESTRICTED]

Arranged alphabetically by company name.

Original stocks of ownership in turnpike, bridge, or navigation companies. Information provided by each certificate includes stock number, company name, signature of company president and treasurer serving as witnesses, and the date of the sale of the stock. Numerous stock certificates are missing.

Records in this series contain sensitive information. Please call the Pennsylvania State Archives to determine the level of accessibility.

Chambersburg Loan Account Books,
1871.
(2 volumes)

{series #28.17} [Holdings]

Arranged alphabetically by surname of claimant.

A documentation of payments received by property owners as recompensation for the 1864 Confederate occupation and burning of Chambersburg. Claim payments made by the state were of two kinds: award claims and recapitulating claims. Among the information included is the claimant's name and amount of award dollars received (real estate dollars, personal property dollars, total award dollars, and pro rata dollars).

Chronological Files,
1992-1997.
(2 cartons, 1 box)

{series #28.120} [Holdings]

Arranged chronologically by date.

Incoming and outgoing correspondence of State Treasurer Catherine Baker Knoll. The majority consists of memoranda from Knoll's executive assistant, Alane J. Balchunas, informing the Treasurer about day-to-day operations such as meeting and event scheduling, travel arrangements, conference attendance, and other matters of interest to the Treasurer. Other topics include the assignment of proxies to the various boards, commissions, and authorities the Treasurer served on, as well as congratulatory and follow-up correspondence from Knoll to political, business, and personal acquaintances.

Clothing and State Store Journal,
1776-1777.
(1 volume)

Microfilm Roll #743

{series #28.18} [Holdings]

Arranged chronologically by date of transaction.

Recordings of transactions made at the Pennsylvania State Store, usually on a daily basis. Information provided includes the date, types and quantities of the goods involved in the transaction, the amount of money involved and the type of payment.

Confiscated Files of the State Treasurer [Dwyer],
1981-1988 and undated.
(4 cartons)

{series #28.127} [Holdings] [RESTRICTED]

Unarranged.
Detailed listing available in the Search Room.

Files confiscated from State Treasurer R. "Budd" Dwyer's office by the Federal Bureau of Investigation (FBI) during the FICA (Federal Insurance Contributions Act) Recovery Contract investigation which led to his suicide. Files include financial agreements and documents, information for subpoenas, personal effects, phone records, calendars, travel vouchers, purchasing records, FICA contract proposals, and correspondence.

Because some records in this series contain sensitive information, the Archives staff will determine the researcher's level of accessibility (see accession #2620).

Corporate Stock Tax Ledgers,
1841-1861.
(2 volumes)

{series #28.19} [Holdings]

Arranged randomly by corporation and thereunder chronologically by date of entry.

A Treasury ledger for the tax on corporation stocks. For each entry, the ledger provides date, type of tax, and dollar amount. There is also a line totalling the taxes for each corporation.

Corporation Endorsement Indexes,
1909-1913.
(8 volumes)

{series #28.20} [Holdings]

Arranged alphabetically by corporation name.

Indexes for corporation endorsements. For each company, the indexes show the ledger, page number and remarks. Volumes seven through eight vary in that they show capital stock, gross receipts and premiums, bonds, corporate loans, limited partnership and remarks.

Council of Safety Receipt Books,
1776-1777.
(4 volumes)

{series #28.21} [Holdings]

Arranged numerically by receipt number.

A copy of T.M. Nesbitt's receipt book. Data recorded includes receipt number; date of receipt; who received the money; dollar amount spelled out; and dollar amount written in numbers.

County Tax Accounts,
1775-1811, 1811-1824.
(2 volumes)

{series #28.22} [Holdings]

Grouped alphabetically by first letter of surname, and thereunder arranged chronologically.

Tax accounts of counties. Data provided includes the name of the attorney to whom sent; the town and county of the attorney; the date; and whom the account was put in suit to.

Coupon Books (Relating to Loans of 1852 and 1861),
1853-1873.
(3 volumes)

{series #28.23} [Holdings]


Grouped numerically by coupon number, and thereunder in chronological order.

Coupon Books relating to the following: Loan of North Branch Canal, per Act of April 2, 1852; Loan per Act of May 4, 1852; and War Loan Act of May 15, 1861. Data enumerated consists of the number of the coupon; the date of issue (which was twice per year); the particular Loan Act in question; and the total dollar amount of the loan.

Day Books for County Officers,
1790-1898.
(67 volumes)

{series #28.24} [Holdings]

Arranged chronologically by date of transaction and thereunder in numerical order.

Recordings of transactions with the Treasury Department. The name of the city is given at the top of each sheet. Data enumerated includes the date of transaction; name of recipient or payor; reason for the transaction; transaction dollar amount; and balance carried forward. Some volumes list receipts and payments in separate sections of the volume. Other volumes combine the two types of transactions. There are also some numbers of unknown purpose in the margins.

Day Book Journal, Aggregate Funds,
1796.
(1 volume)

{series #28.111} [Holdings]

Arranged chronologically by date of entry.

Day Book Journal covering the period January 1 - December 1796 that records income received by the Treasury in specie payments. Information provided is name of individual remitting payment or detailed description of the source of the income, the amount collected, and the date received.

Day Book of Bonds (Part of Nicholson's Debt),
1807-1839.
(1 volume)

{series #28.25} [Holdings]

Arranged chronologically.

The bond daybook lists the amounts of the bonds recieved from the Commissioners appointed to collect the debt due by the estate of John Nicholson. Information provided includes the bond number, amount of bond in dollars and cents, a brief explanation of the bond certificate, and daily running totals. Financier, businessman, Comptroller General of Pennnsylvania, anti-Federalist, land speculator, and publisher, John Nicholson was one of the auditors for settling Depreciation accounts and used his power and influence with Surveyor General Daniel Broadhead to amass a paper fortune in Pennsylvania land. One of the founders and chief financial officer of the Population Land Company, Nicholson negotiated the purchase of 202,000 acres in the "Erie Triangle" from the federal government in 1792 while simultaneously applying for 390 warrants that blanketed the entire region. At the peak of his power he and his associates controlled more than 500,000 acres that they capitalized to form the Population Land Company. The managers of the company included Holland Land Company agent Theophile Cazenove, Fort Pitt Commander William Irvine, Philadelphia merchant George Mead, Deputy Surveyors Danial Leet and John Hoge, and Port of Philadelphia Revenue Inspector Walter Stewart. Major investors included Aaron Burr, Robert Morris, James Wilson and John Nicholson. On April 5, 1793 the State House of Representatives resolved to impeach Nicholson, filed suit against him for his diverted claims, and appointed a committee to examine his accounts and make a report. After Nicholson was impeached in 1794 for diverting state funds, he resigned his post and expanded the scale of his land speculation. This case was aquitted. His land speculation practices stretched into Virginia, North Carolina, South Carolina, Georgia, and Kentucky.When he became overextended the Commonwealth placed a lien on his lands and he was sent to prison in 1799. Following his death in prison, the Commonwealth seized his papers and land titles and discharged the liens between 1806 and 1843, transferring the lands to private owners. Nicholson left behind approximately twelve million dollars in debt and three to four million acres of land subject to the liens of the Commonwealth of Pennsylvania. For related John Nicholson materials see also Manuscript Group 96, The Sequestered John Nicholson Papers, 1765-1852.

Delinquent Account Ledgers,
1857-1863.
(1 volume)

{series #28.26} [Holdings]

Arranged chronologically by date of delinquency.

Indexed internally, alphabetically by surname or county name.

A ledger of delinquent accounts to the Treasury Department. Data enumerated for each account includes the date, the name of the individual or county, and the total balance due.

Delinquent Tax Accounts,
1895-1901.
(3 volumes)

{series 28.27} [Holdings]

Arranged chronologically by date of entry.

A daily inventory of delinquent taxes paid to the Treasury by negligent corporations. The information provided is enigmatic as to what it refers to, but includes a date, corporation name, the amount of money paid from 1886 to 1896, the total collections brought forward, and the monthly running total of collections.

Fund Books,
1879-1908.
(5 volumes)

{series #28.28} [Holdings]

Arranged chronologically by date of entry.

Monthly fund book for the State Treasury. Types of funds documented are: capital stock; gross receipts; tax in premiums; tax in gross premiums; bonus on charter; tax on loans; tax on writs; retailer's license; collateral inheritance tax; refunded cash; fees of office; state tax; bank stock; interest; tax on income; unexpended balance; general funds; sinking funds; total receipts; tax on gross fertilizers; fines forfeited; and some illegible monetary transactions. The fund books dated 1896-1905 and 1905-1908 differ slightly in appearance and content. In these fund books, amounts also appear for the following funds: Notary Public Committee; Forestry Committee; bankers and brokers gross receipts; notarial gross receipts; income fines; highway fund; personal fees; oleo license; butter license; fish license; pamphlet laws; and land.

General Accounts,
1771-1873, 1919-1920
(10 boxes)

{series #28.29} [Holdings]
[PARTIALLY RESTRICTED]

Grouped chronologically by year, and thereunder arranged randomly.

Information found comprises mainly of receipts and account statements which show the date, the amount, and the people involved. In 1837, information is found for the following accounts: personal security; bank stock; other securities; bills of exchange; real estate; state banks; deficiences; expenses; foreign exchange account; loan in Europe; deposits; interest on loan in Europe; bonds of United States; bills receivable for post notes; bonds of mortgages; due to the United States; Secretary of the Navy; Bank United States Chartered by Congress; bonus of permanent expenses; foreign bills of exchange; Bank United States "Stock" account; Treasurer of the Commonwealth; Navy agent at Norfolk; notes issued; discount exchange of interest; dividends unclaimed; contingent funds; and some illegible monetary transactions.

Because some records in this series contain sensitive information, the Archives staff will determine the researcher's level of accessibility.

General Correspondence,
1776-1867, 1871-1878, 1884, 1899, 1907, 1919-1922, 1989-1996, undated.
(5 boxes)

{series #28.30} [Holdings]

Arranged chronologically by date of correspondence.

General correspondence of the State Treasurer. Topics addressed include receipts of payment, records of disbursements, financial disputes, taxes, estate settlements, transfer of funds from counties, statements of accounts, and statements of interest. Letters are written by county treasurers, bank administrators, and others having business with the Treasury Department. Also present is correspondence from the tenure of State Treasurer Catherine Baker Knoll (1989-1996), consisting of constituent correspondence, congratulatory messages, and responses to newspaper editorials and event invitations. Other topics include the State Workmen's Insurance Fund (SWIF), employee recommendations, electronic funds transfer (EFT) legislation, and the Tuition Account Program.

Gross Receipts and Premiums Tax Account Books,
1877-1921.
(2 volumes)

{series #28.31} [Holdings]

Arrangement is random, by railway name and thereunder chronologically by date of entry. They begin in alphabetical order and then have additional, unnamed sections that are roughly alphabetical.

Volumes of receipts and premiums tax accounts from 1877-1921 for railway companies. Data elements include the Railroad Company name, date, tax type and tax amount. The receipt portion of each page consists of the date and the dollar amount.

Index to Accounts Settled,
1763-1790.
(1 volume)

{series #28.32} [Holdings]

Arranged alphabetically by last name and thereunder by account number.

An index of accounts settled from 1763-1790. Information found includes account number; name of whom it is in favor of; and on what account settled.

Index to Accounts and Warrants,
1794-1810.
(3 volumes)

{series #28.33} [Holdings]

Arranged alphabetically by surname.

An index to accounts and warrants. Information provided includes the name, amount of money involved, number of certificate to the governor, number of certificate or warrant to the claimant, date recieved, date settled, and date sent to the Comptroller.

Index to Bank Ledger,
undated.
(1 volume)

{series #28.108} [Holdings]

Grouped alphabetically by first letter in name of account, and thereunder arranged chrono-numerically according to date of entry.

An index to an unspecified bank ledger. Each entry gives the name of the banking institution and a page number reference. Banks listed include Allegheny National Bank, Argyle Savings Bank, Beaver Savings Bank, Beaver Deposit Bank and Dauphin Deposit Bank (of Harrisburg). This series was originally part of an unascribed group of volumes known as "Unidentified Indexes". It is the descriptive staff's best estimate that this series pertains to RG-2, the Records of the Auditor General. However, due to the close relationship and related provenance of records of other early financial officials, it is conceivable that they may instead pertain to records of the Comptroller General (RG-4), Register General (RG-24), State Treasurer (RG-28) or Secretary of the Commonwealth (RG-26) or Commonwealth Land Office (RG-17).

Index to Letter Book,
undated.
(1 volume)

{series #28.109} [Holdings]

Grouped alphabetically by first letter in name of account, and thereunder arranged chrono-numerically according to date of entry.

An index to an unspecified Letter Book of the Treasurer's Office. Entries provide name of correspondent and a page number. Examples of correspondents listed include John Adams, Berks County, George Alexander, Thomas Burnside, Jacob Blocher and Abraham Zeigler. This series was originally part of an unascribed group of volumes known as "Unidentified Indexes". It is the descriptive staff's best estimate that this series pertains to RG-2, the Records of the Auditor General. However, due to the close relationship and related provenance of records of other early financial officials, it is conceivable that they may instead pertain to records of the Comptroller General (RG-4), Register General (RG-24), State Treasurer (RG-28) or Secretary of the Commonwealth (RG-26) or Commonwealth Land Office (RG-17).

Index to Letter Book No. 6,
undated.
(1 volume)

{series #28.34)

Arranged alphabetically by name of correspondent.

An index to Letter Press Book No. 6, which does not appear to be held by the State Archives in RG-28.

Index to Payments Made on Warrants,
1809-1936.
(2 volumes)

{series #28.35} [Holdings]

Arranged alphabetically by surname and thereunder numerically by journal page.

An index to payments made on warrants from 1809-1936. Entries specify a journal page, in whose favor; on what account; to what time and where settled; and the dollar amount.

Interest Ledgers,
1898-1926.
(5 volumes)

{series #28.36} [Holdings]

Split into two topical sections, each of which are arranged chronologically.

Indexed internally, alphabetically by name of financial institution.

A record of interest collected by the Treasury Department from financial institutions. There are two sections in most of the volumes. The first section contains a record of interest on the general fund deposits, while the second section contains a record of interest on the sinking fund deposits. Information found in entries in both sections includes the date, the number of days of interest due, the amount of interest due, and the ledger number and folio number of the General Ledger to which the account has been posted. The fourth volume (1921-1926) contains only a record of interest on state deposits, and is indexed as well.

Internal Performance Reports,
1990-1994.
(1 carton, 1 box)

{series #28.119} [Holdings]

Grouped by office, thereunder arranged chronologically by date.

Monthly reports submitted to the State Treasurer by her deputies detailing how offices within the Department performed their functions. Present are reports regarding the Office of Unemployment Compensation Disbursements, the Office of Disbursements/Public Assistance, the Office of Procurement/Mail Operations and the Treasury Automated Bookkeeping Systems (TABS) Office. Also present are audit reports from the Office of Fiscal Services.

Office of Unemployment Compensation Disbursements reports detail monies paid on unemployment claims. Included are breakdowns of disbursements by fund, the number of checks printed, and the total amounts disbursed. Office of Disbursements/Public Assistance reports consist of breakdowns of disbursements and mailings made for savings bonds, retirement, child support, and public welfare programs. Performance reports for each section within each office are included.

Reports of the Treasury Automated Bookkeeping Systems (TABS) Office include performance reports detailing the functions of each section, employees assigned, workload volume, task completion time, performance ranking, and relevant remarks.

Audit Reports evaluate the functions of offices within the Department and programs in other state agencies that make payment requisitions to the Treasury Department. They include background, scope, and purpose statements, audit summary, opinion of the Office of Fiscal Services, and recommendations of how the auditee may improve if needed.

Inventory of Records in the Treasury Department,
undated.
(1 volume)

{series #28.37} [Holdings]

Grouped numerically by book case number, and thereunder arranged by book or record number.

An inventory of day books, bank day books, cash books, ledgers, receipts and payments, balance books and journals. Information given includes number of book or record, title of the record, and the date covered.

Journal of Recorders' Fees and Certified Copies,
1867-1873.
(1 volume)

{series #28.38} [Holdings]

Arranged chronologically by date of entry.

A listing of recorder's fees, certified copies of acts or patents, and letters. Each entry provides the date, name of recorder, the type of certificate, county, amount of money being rewarded, and monthly totals.

Journals for County Officers,
1820-1832.
(3 volumes)

{series #28.39} [Holdings]


Arranged chronologically by date of entry.

Journals for county officers which describe various expenses and appropriations of the Treasury Department from the period 1820-1832. Information found includes the date and dollar amount of the transaction, and a description of the type of transaction. Examples of transaction categories include: contingent expenses of the Surveyor General, sundries, the State Penitentiary, Defense of the State, militia expenses, and the names of various individuals.

Judgement and Relief Notes,
1837-1851.
(2 volumes)

{series #28.40} [Holdings]

Arranged in numerical order by judgement number. The 1845 volume also contains a section on receipts which is arranged in chronological order by date of receipt.

Internally indexed.

Judgement and relief notes for Berks County from the period 1837-1851. Contained at the front of the volumes is a brief index listing the various judgements. Further data describes the two parties involved in the judgement; where and when the judgement was made; and the dollar amount of the debt. The volume that begins in 1845 also contains a section for receipts that documents the date; who payment was received from; and the dollar amount.

Land Warrant and Patent Receipts,
1809-1885.
(34 cartons)

{series #28.41} [Holdings]

Grouped chronologically by month and thereunder arranged randomly.

Receipts for land warrants and patents from 1809-1885. Data elements include the date received; from whom received; the sum received; how many acres of land; where the land was located; amount of the fees; total amount received; and the signature of the Treasurer. Occasionally, there is an index of the receipts which documents the date; the receipt number, the names of the individuals involved; and the fee amounts.

Ledger B, Journal and Daybook,
1775-1782.
(3 volumes)

{series #28.42} [Holdings]

Ledger entries are grouped by account, and thereunder arranged chronologically by date of transaction. Journal and Daybook are arranged in strict chronological order by date of transaction.

Ledger is indexed internally, alphabetically by surname.

A ledger and its accompanying journal and daybook, documenting Treasury Department transactions. The data enumerated in the ledger includes each person's name; who the transaction was done with; and the transaction amount. The journal also records the person's name and the transaction amount. In addition it notes who the transaction was paid to. There are some numbers of unknown purpose noted in the margins. The daybook is similar in content to the journal, but not as neatly recorded.

Ledgers and Cashbook of the Treasurer of the Province,
1775-1780.
(3 volumes)

{series #28.43} [Holdings]

Ledgers are grouped by account name, and thereunder arranged in chronological order by date of transaction. Cashbook is arranged in strict chronological order according to date of transaction.

Ledgers are internally indexed, alphabetically by name of account.

The three related volumes in this series are as follows: Treasure Province Ledger A, December 1, 1775 - March 13, 1780 (pages 1-119); Ledger A, Philadelphia (a partial copy of the Treasure Province Ledger A ), December 1, 1775 - June 17, 1777 (pages 24-170); and Cashbook to Ledger A, December 1, 1775 - February 11, 1780. Information found in each entry consists of an individual's name, the date and an amount of money. The ledgers also contain a additional column labeled "contra" with a date, individual or organizational name, and an amount of money.

Ledgers for County Officers and Related Indexes,
1789-1923.
(34 volumes)

{series #28.44} [Holdings]

Grouped by account name, and thereunder arranged chronologically by date of transaction.

Indexed internally, alphabetically by name of account.

A record of transactions relating to the payment and settlement of public money and accounts. The transactions involve the receipt and deposit of Commonwealth funds, monetary investments, and the management of securities by the Treasury Department. Entries provide such information as name of account, amounts paid and received, and the dates of the transactions. Transaction types documented include payment of salaries to county officials, payment of taxes and receipt of revenue, loan transactions of various banks, advertisement expenses, cash refunds, fines, and costs incurred due to special occurrences.

Ledgers for Tax on Building and Loan Associations,
1881-1896.
(2 volumes)

{series #28.45} [Holdings]

Arranged alphabetically by name of Building and Loan Association, and thereunder chronologically by date of tax. Towards the back of the volumes is a section grouped by company names, albeit in random order.

A record of the taxes on building and loan associations for 1881-1896. Data recorded includes the name of the building and loan association, the date, the type of tax, and the amount of tax. Towards the back of the volumes is a section that has the same tax information but for entities such as coal providers, navigation companies and electric utilities.

Legislative Receipt Books,
1797-1800, 1845-1909.
(36 volumes)

{series #28.46} [Holdings]

Arranged numerically by receipt number.

The volumes document the receipt of moneys, providing the receipt number; the check number; the ledger number; the name of the State Treasurer; the dollar amount; and the signature of the individual that moneys were received from.

Letter Books of the Comptroller General and State Treasurer,
1804-1814, 1835-1859.
(4 volumes)

{series #28.47} [Holdings]

Arranged chronologically by date of letter.

Copies of correspondence, usually between the State Treasurer and county treasurers in regards to various issues.

Letter Press Book,
1904.
(1 volume)

{series #28.48} [Holdings]

Arranged chronologically by date of letter.

Indexed alphabetically by name of correspondent.

Miscellaneous correpondence usually concerning the use of state funds.

List of Certificates of Debt to the Treasurer by the Comptroller General,
1784-1885.
(1 volume)

{series #28.49} [Holdings]

Arranged chronologically by date of certificate.

An inventory of debt certificates. The information provided includes certificate number, name of payee, date, amount of interest, the amount in principal dollars, and the commencing date.

List of Military Loan Holders (Act of April 12, 1861),
1861.
(1 volume)

{series #28.50} [Holdings]

Arranged chronologically by the date of payment.

Indexed internally, alphabetically by bank name.

A listing of loans issued in response to the Act of April 12, 1861. The information provided includes the bond number, the bank name, the date of payment, and the amount of the loan. The Act of April 12, 1861 was issued to provide funding for the proper organization of the state militia. The act allowed the governor to authorize temporary loans based on the faith of the Commonwealth at a rate not to exceed six percent. The loan certificates had to be signed by the state treasurer, along with the governor.

List of Receipts for August,
1809.
(1 volume)

{series #28.51} [Holdings]

Grouped by bundle number and thereunder arranged by receipt number.

An enumeration of all receipts for August, 1809. Data elements include the bundle number; the receipt number; the individual's name; and the total dollar amount.

Loan and County Payment Ledgers,
1789-1796, 1908-1909.
(3 volumes)

{Series #28.52} [Holdings]

The 1789-1796 volume is arranged chronologically by month of payment. The 1908-1909 volumes are also arranged chronologically by month of payment within groupings such as Supreme Court, Court of Common Pleas, Orphan's Court, Department of Fisheries, etc.

Ledgers for loan and county payments of the Treasury Department. From 1789 to 1796, data recorded consists of a date; an individual or county name; whether the payment was in cash, and the amount of cash. For the years 1908-1909, data elements include the name of the court or department; the current month; and the salary for each individual or the departmental payments. At the bottom of each page is a balance total.

Loan Tax Ledgers,
1880-1884.
(2 volumes)

{series #28.53} [Holdings]

Arranged alphabetically by company name.

Documentation of loan taxes paid. Besides giving the date, the volumes provide a company name, the loan period, the dollar amount and the date of each payment.

Memoranda of Payment Books,
1904-1906.
(3 volumes)

{series #28.54} [Holdings]


Grouped by month of payment and thereunder by court or state department name, such as: Supreme Court, Superior Court, and the Highway Department.

Memoranda of payments from 1904-1906. Information provided about each payment includes the court or department name; the amount of the salary or payment; the individuals name; the transaction number; and the dollar amount.

Miscellaneous Accounts Current Books,
1777-1805.
(8 volumes)

{series #28.55} [Holdings]


Grouped chronologically by date of transaction, and thereunder arranged numerically.

Various accounts-current books regarding the accounts of different individuals. Data recorded includes the date of each transaction; the transaction number; the individual or company involved; and the dollar amount exchanged.

Miscellaneous Canal and Railroad Ledgers,
1841-1858.
(5 volumes)

{series #28.56} [Holdings]

Grouped by railroad or canal company, and thereunder arranged chronologically by date of transaction.

Indexed internally, alphabetically by name of company.

Assorted ledgers from canal and railroad companies from the period 1841-1858. The index records the name of the individual or company and a page number. Information appearing includes date of each transaction; the name of the commissioner or supervisor of the company; the individual or company the transaction was with; the dollar amount involved; and a balance on each page.

Miscellaneous Cashbooks,
1775-1783, 1847-1859.
(9 volumes)

{series #28.57} [Holdings]

Arranged chronologically by date of transaction.

Various cashbooks whose entries generally list the date of the transaction; the individual's name who was involved in the transaction; the reason for the transfer of cash; the transaction number; and the dollar amount involved. A balance is also given on each page.

Miscellaneous Daybooks,
1806-1859.
(4 volumes)

{series #28.58} [Holdings]

Arranged chronologically by date of transaction.

Daybooks that document payments to the Treasury Department and receipts from individuals. The receipts are listed in a separate section from the payments. Across the top of each page are the words "Treasury Office" and the date. There is also a column for the dollar amount. Data enumerated includes the person's name who received or paid money; and the dollar amount paid or received. The volume dated 1858-1859 differs in content. It documents the paid amount; amount in bank; amount in vault; amount in drawer; the balance at the top of the left hand page; and also the taxes paid to the treasury.

Miscellaneous Financial Documents,
1845, 1861, 1877, 1886, 1890, 1898, 1908-1926, 1955, undated.
(1 box)

Microfilm Roll #4017

{series #28.112} [Holdings]

Unarranged.

Various documents relating to stocks, securities, and currency once maintained by the State Treasurer. Documents include: a power of attorney covering assignment of Commonwealth certificates of stock issued pursuant to Act 202 of 1839; correspondence relating to the transfer of stock and payment of dividends from the Sea Girt Land Investment Company and the Spring Lake Beach Improvement Company; and securities, currency, and supporting records turned over to the Treasury Department pursuant to Act 80 of 1895, which authorized and directed the Auditor General to release to the State Treasurer certain securities and currencies held by the Auditor General for the redemption of such outstanding notes of the Downington Bank and the National Bank of Pennsylvania at Pottsville, both of which banks surrendered their charters in 1864 and 1866 respectively. The securities and currencies were to be held by the State Treasurer for the redemption of any possible notes of these banks which might be presented for redemption.

Miscellaneous Interest Ledgers,
1776-1795, 1857-1861.
(9 volumes)

{series #28.59} [Holdings]

Arranged chronologically by year and month of entry with the exception of a section in the 1776-1778 volume, which is only chronological by year with the months all jumbled.

Ledgers documenting interest paid or due on loans. The 1789 volume documents interest paid on new loan certificates given in exchange for continental loan office certificates issued by John Nicholson Esq., Comptroller General, State of Pennsylvania. The words "David Rittenhouse, Treasurer for the State of Pennsylvania, supplement to No. 10 new loan" are on the cover of this book. The series generally offers dates listed in one column and monetary amounts in another column. Every so often the figures are balanced. In the 1783-1789 ledger there is a different format. Data enumerated in that volume includes the number of the entry, date of interest, in whose favor issued, consolidated or cut up, received for lands, and the total.

Miscellaneous Journals,
1801-1809.
(2 volumes)

{series #28.60} [Holdings]

Arranged chronologically by date of entry.

Miscellaneous journals recording amounts paid and received by the Treasury Office. At the top of each page is written "Treasury Office" and the date. The paid and received entries are entered in the same section. Other information appearing is the name of the person to or from whom payment was made; the dollar amount; and some numbers of unknown purpose.

Miscellaneous Ledgers,
1763-1883.
(14 volumes)

Microfilm Roll #743

{series #28.61} [Holdings]

Primarily grouped by account name and thereunder arranged chronologically by date of transaction. In the 1781-1794 volume, there is a portion involving taxes that is grouped by the type of tax levied and thereunder arranged numerically by transaction number.

Indexed internally, alphabetically by name of account.

Miscellaneous ledgers documenting various accounts and taxes. Data provided about each transaction includes name of account, the date of the transaction, to or from whom cash was paid, and the dollar amount involved. The portion on taxes lists the transaction number, the township name, the deficiencies, the type of tax, and the state money commissions.

"Mothers' Pension" Account Books,
1913-1917.
(2 volumes)

Microfilm Roll #742

{series #28.62} [Holdings]

Grouped by county, and thereafter arranged numerically by claim number.

A record of indigent, widowed, and abandoned mothers who were recipients of state money provided for by the Act of April 29, 1913. Data includes the name and address of the mother, the claim number, and the names and birth dates of her children.

Net Earning and Income Ledgers,
1865-1875, 1881-1914.
(3 volumes)

{series #28.63} [Holdings]

Grouped by name of county, and thereunder arranged chronologically by date of payment.

Indexed internally, alphabetically by name of account. Enclosed in the volume is also a one page alphabetical index of county names.

Net earning and income ledgers for the counties of Pennsylvania from 1865-1875 and 1881-1914. The county officers' clerks were instructed to settle the accounts with the counties for state personal taxes. The loose index provides the county name and the page numbers its records are found on. The attached index documents the same information. Information found in the body of the volumes includes the county name, the date of payment, the type of payment, and the dollar amount involved.

Pennsylvania Canal Account Book,
1826-1845.
(1 volume)

{series #28.64} [Holdings]


Grouped by the divisions of the Pennsylvania canals and thereunder arranged chronologically by date of transaction.

An account book for the many divisions of the Pennsylvania canals from 1826-1845. Data elements present include the date of each transaction; whether the transaction was cash or by account settled; the transaction number; and the dollar amount involved.

Pension Warrant Index Book,
1812-1817.
(1 volume)

{series #28.65} [Holdings]


Arranged alphabetically by surname.

An index of pension warrants from 1812-1817. Information appearing includes the treasurer's number, name of person in whose favor the pension warrant was granted, on what account, to what date period, and dollar amount.

Policy and Procedure Manuals,
circa 1980-1997.
(1 carton)

{series #28.126} [Holdings]


Arranged alphabetically by office/bureau/title.

Internal policy and procedure manuals of various bureaus, offices, and programs within the Treasury Department. These include the Tuition Account Program (TAP), the Office of Unemployment Compensation, the Office of Unclaimed Property, the Office of Field Services, the Treasury Automatic Bookkeeping System (TABS), and the Board of Finance and Review, as well as departmental investment strategies and fiscal review audits. Organizational charts are also present.

Proclamations, Awards, and Congratulations,
1989, 1993, 1996, undated.
(1 box)

{series #28.123} [Holdings]


Unarranged.

Certificates of election, congratulatory messages, proclamations, and ephemera relating to Catherine Baker Knoll's tenure as State Treasurer. The certificates of election are signed by Governor Robert P. Casey and the Secretary of State. Congratulatory messages honoring Knoll include Senate of Pennsylvania congratulations, Harrisburg City Council proclamation, and the Mayor's Award (Harrisburg).

Publications, Reports, and Informational Materials,
circa 1981-1996
(1 carton)

{series #28.121} [Holdings]

Loosely grouped in alphabetical order by subject.

Informational publications, reports, pamphlets, and brochures created by the Treasury Department during the tenure of State Treasurer Catherine Baker Knoll highlighting agency programs for businesses and individuals. Treasury programs include: the Tuition Account Program (TAP), the Small Business Development (SBD) Program, Lease/Purchase Home Program, City Start Housing Program, Home Start II Program, INVEST Program, joint ventures with the Pennsylvania Housing Finance Agency (PHFA) and the State Public School Building Authority (SPSBA), and others. Other topics include unclaimed property, investment policies, conference materials, Treasury information packets, and the development of the Treasury Investment Center. Also included is a historical report titled Waking the Sleeping Giant… Re-inventing the Pennsylvania Treasury: A Summary of Treasury Programs, Initiatives, and Achievements, 1989-1996.

Receipt and Expenditure Report Books,
1801-1835.
(7 volumes)

{series #28.66} [Holdings]

Arranged chronologically by date of receipt or expenditure.

A record of receipts and expenditures of the Treasury of Pennsylvania. The volumes provide data on the date of receipt or expenditure, who was involved with the receipt or expenditure, the dollar amount, a balance carried forward, either the account number or the transaction number, and some numbers of undetermined purpose.

Receipt and Disbursement Books,
1780-1914.
(21 volumes)

{series #28.67} [Holdings]


Information is grouped into 3 sections: Non-resident tax lists (which are grouped randomly by county and thereunder arranged chronologically by date of receipt), receipts (which are arranged chronologically by date of receipt), and redeemed debt warrants (which are arranged chronologically by date of payment).

Receipt and disbursement books that document non-resident taxes, receipts and redeemed debt warrants from 1780-1914. Data elements for the non-resident taxes consist of date, account number, township, owner's name and year of tax. Information found in the receipts portion includes sections marked, received from whom, warrant number, and dollar amount. Data recorded for the redeemed debt warrants includes the receipt number, identification of warrant, treasurer's number, principal and interest. Some volumes only have a receipt or payments section which do not list warrant numbers. Occassionally there is a balance recorded.

Record of Continental Certificates Delivered by the Comptroller General,
1777-1792.
(1 volume)

{series #28.68} [Holdings]

Unarranged.

Besides giving the date, entries show the certificate number, the payee, interest commencing, interest paid to, and the dollar amount. There are also some signatures of unidentified persons in the margin.

Record of Interest and Pro Rata Dividends (Paid on Claims Entered Since November 1, 1842),
1842-1843.
(1 volume)

{series #28.69} [Holdings]

Grouped chronologically by month of receipt.

A record of interest and pro rata dividends, in pursuance of a resolution of the legislature of the 7th of April, 1842 and act of 27th July, 1842 for work done since May, 1841. Information appearing includes the claim number, the claim amount, interest, pro rata dividend, who received the money and the date.

Record of Orders from the Auditors of Accounts,
1780-1782.
(1 volume)

{series #28.70} [Holdings]

Grouped chronologically by date of receipt and thereunder arranged numerically by receipt number.

Data provided is the receipt number for each order, where it was received, date, name of person it was received from, and dollar amount.

Record of Payments Made to School Districts,
1853-1861, 1877-1878.
(3 volumes)

{series #28.71} [Holdings]

Arranged alphabetically by county name.

A list of common school districts to which warrants were issued. In the 1852-1854 volume, data entered includes the date, county name, school district name, and the dollar amount. In 1855-1861 the warrant number and payment date also appear. The 1877-1878 volume also differs slightly. Data elements provide for that time period include the warrant number, the county name, the school district, the amount, when sent, and when paid.

Record of Settlements for 2 1/2% Tax on Anthracite Coal Prepared for Market,
1914-1918.
(1 volume)

{series #28.72} [Holdings]

Arranged alphabetically by company name.

Information appearing includes the date of settlement; name, address, and valuation of company; amount of taxes; and amount of payment.

Record of State Debt Redeemed (as per Act of April 1794),
1794.
(1 volume)

{series #28.73} [Holdings]

Arranged chronologically by month of redemption.

A record of state debts of sundry descriptions redeemed per act of 22nd April, 1794. Data recorded includes date, number of certificate, payee, amount, number of account filed, to whom paid, amount of certificate, amount of interest, and total amount.

Record of Tavern Licenses Recommended and Monies Received at the Treasury,
1794-1801.
(1 volume)

{series #28.74} [Holdings]

Arranged alphabetically by county name and thereunder chronologically by date of recommendation.

Statement of Recommendation for tavern licenses and monies received at the Treasury since the 22nd day of April, 1794 in the city of Philadelphia and the several counties in the state. The volume provides data on the date when recommended, the number recommended, the dollar amount, the moneys paid when paid, and the amount paid.

Record and Index of Tax on Coal Companies,
1874-1883.
(2 volumes)

{series #28.75} [Holdings]

Arranged randomly, but there is an alphabetical index by company name. Within each coal company's records, it is arranged chronologically by date of settlement.

The volumes provide data on the company name, date of settlement, for what time period, amount, date of payment, and payment amount.

Record of Tax on Tonnage of Coal, Canal, and Railway Companies,
1864-1876.
(1 volume)

{series #28.76} [Holdings]

Arrangement begins alphabetically but then becomes random.

Information appearing includes the date of settlement, for what time period, the dollar amount of settlement, date of payment, and the payment amount.

Record of the State of County Taxes,
1781-1789.
(1 volume)

{series #28.77} [Holdings]

Unarranged.

There is an internal index, although it is not alphabetized.

State taxes of the several counties from 1781-1789. Entries provide the following information: a quota of the taxes, 1st and 2nd funding; a dollar amount for additional supplies; effective supplies and amount; balance carried forward; who paid; from where; the date of payment; and the balance due the State.

Registers of Corporate Tax Settlements,
1904-1911.
(7 volumes)

{series #28.78} [Holdings]

Grouped chronologically by date of settlement and thereunder arranged numerically by settlement number.

A record of corporate tax settlements from 1904-1911. Data entered includes the date; settlement number; name of corporation; location or address; name of treasurer, agent or attorney; nature of tax; amount of settlement; date of payment; the letter of the ledger that it is found in; and a cryptic column labeled "F".

Renewed Re-Issue Notes Ledgers,
1841-1853.
(1 volume)

{series #28.79} [Holdings]

Grouped randomly by bank name and thereunder arranged chronologically by date of re-issue.

Indexed internally, alphabetically by name of account.

A ledger documenting the renewal of re-issue of notes under Act of 4 May, 1841 to 1849, which legislation was renewed under the Act of 10 April, 1849. Information appearing includes the date of re-issue, the transaction number, with whom re-issued or deposited, and amount of money transacted.

Report Containing an Account of the Different Kinds of State Debt Redeemed,
1792.
(1 volume)

{series #28.80} [Holdings]

Unarranged.

A recording of state debt deposited in the register issued on the State Treasury, "agreeable to Act of Office for the redemption of which warrants have been redeemed, April 10th, 1792". Data entered includes the individual's name, funded debt, depreciation, 6 per cent purparts (nominal and specie amounts), 3 per cent purparts (nominal and specie amounts), specie amount of principal, amount of interest, total amount, and amount carried forward.

Reports of the Committee of the Assembly on the State of Public Accounts,
1769-1776.
(1 volume)

{series #28.81} [Holdings]

Grouped chronologically by year of report, and thereunder arranged randomly by county.

Reports of the Committee on the State of the Public Accounts commencing 1769. Data recorded includes state of accounts of several counties for the provisional taxes; balance due at settlement; taxes recovered; deficiency cash paid to Provincial Treasurers; balance still remaining said to be uncollected; and collector's fees.

Revolutionary War Pension List Book,
1834-1838.
(1 volume)

Microfilm Roll #240

{series #28.82} [Holdings]

Grouped chronologically by year of pension award, and thereunder arranged alphabetically by county name.

A record of pensions, "due to Act of Assembly passed 14 April, 1834 'An Act Authorizing and Directing County Treasurer to Pay Gratuities and Pension to Soldiers and Widows of Revolutionary Soldiers Residing Within the Commonwealth'". Besides giving the date, the list shows the names of soldiers or widows of soldiers, gratuities now payable, annuity for life, and amount of accrued annual annuity. See also the following related series, and the online name index to the Revolutionary War pensioners documented therein:

Salary Ledgers,
1794-1911.
(33 volumes)

{series #28.83} [Holdings]

Unarranged.

Indexed internally, alphabetically by name of account.

Salary ledgers for the period 1794-1911. Data elements include the date, a "to warrant" name, number of warrant, amount of money, by how many gross salaries this day, and the amount due. In 1867 additional information is found, namely the time period for the salary.

Speeches,
1992-1996.
(2 cartons)

{series #28.118} [Holdings]

Arranged chronologically by year.

Text of speeches delivered by Treasurer Catherine Baker Knoll at various venues across the state. Most speeches include the date and place of presentation along with any accompanying materials. Speaking engagements are varied, and include: commencement addresses, seminars, conferences, luncheons, association meetings, news conferences, and program presentations.

State Treasurer's Report,
1826.
(1 volume)

{series #28.84} [Holdings]

Arranged chronologically by date of receipt or payment.

The State Treasurer's report for June, July and August 1826. In the receipts portion of the volume is found information on the payee's name, what the receipt was for, the dollar amount, and the balance. In the payments portion of the volume is recorded the individual paid, what the payment was for, the dollar amount and a balance.

Stock Day Books, Ledgers, and Indexes Relating Primarily to Canal Loans,
1821-1835.
(29 volumes)

{series #28.85} [Holdings]

Arranged chronologically by loan date.

Stock day books, ledgers and indexes relating primarily to canal loans. In the stock day books, data entered includes bank name, certificate number, day interest was dated from, and dollar amount of loan. The ledgers contain such information as each individual's name, where they were from, the date, the balance and occassionally the certificate number. The indexes are alphabetical and give name, where the person was from, and sometimes the stock number.

Stub Books,
1831-1832.
(6 volumes)

{#28.86} [Holdings]

Grouped chronologically by date of entry, and thereunder arranged numerically by transaction number.

Books of stubs from transactions in 1831 and 1832. Information appearing on each stub includes the date, transaction number, name of the individual and dollar amount.

Subject Files,
1980-1997.
(46 cartons, 4 boxes)

{series #28.110} [Holdings]

Loosely grouped chronologically by date span, thereunder loosely arranged alphabetically by subject.

Correspondence, reports, publications, and other materials of State Treasurers R. "Budd" Dwyer and Catherine Baker Knoll. Topics include state depositories, internal department functions, investment of state funds, the State Employee's Retirement System (SERS), the Public School Employee's Retirement System (PSERS), electronic benefit transfer (EBT), state pension fund investment policy, the National Association of State Treasurers (NAST), the Tuition Account Program (TAP), and others. Also present are general obligation bonds and tax anticipation notes.

Tax Collector Accounts,
1785-1834.
(1 volume)

{series #28.87} [Holdings]

Arranged numerically by the account number.

A volume of tax collector accounts for various townships. Information provided includes township name, year, individual's name and tax amount.

Treasurer's Meeting Files of Various State Boards, Commissions, and Authorities,
1981-1990.
(20 cartons, 4 boxes)

{series #28.131} [Holdings]

Grouped chronologically by year and thereunder grouped alphabetically by organization.

Meeting files of various state entities on which the Treasurer was a member, including the Board of Commissioners of Public Grounds and Buildings, the Public School Employees' Retirement System (PSERS), the Pennsylvania Housing Finance Agency (PHFA), the Delaware River Joint Toll Bridge Commission (DRJTB), the Delaware River Port Authority (DRPA), the State Employees' Retirement System (SERS), and the Pennsylvania Municipal Retirement System (PMRS). Files include meeting minutes, agenda, supporting materials, annual reports, select correspondence, and investments.

United States Debt and Loan Accounts,
1775-1790.
(2 volumes)

{series #28.88} [Holdings]

Arranged chronologically by date of interest.

Memoranda of interest certificates, U.S. 1775-1786. Information found includes the date of interest, the amounts of principal and interest, and the amount carried forward or over.

Warrant Books,
1780-1926.
(5 volumes)

{series #28.89} [Holdings]

Arranged chronologically by date of entry or date of issue.

Warrant books from 1780-1926, including information on lost warrants and duplicates issued. In the earliest volumes, information found includes the county name or individual's name; to the balance of... , the type of tax; the balance amount; to the quota of..., the quota amount; by cash paid..., and the cash amount. Within the 1897-1926 volume is recorded the date of issue, to whom payable, number of the warrant, amount, notice received, duplicate issued, duplicate paid, check number, bank, location, and remarks.

Waste Books,
1781-1782.
(2 volumes)

{series #28.90} [Holdings]

Arranged chronologically by date of transaction.

A daily record of the transactions involving the State Treasurer. Waste books are generally the rough notes that are later more neatly transcribed into an office's official journals. Information included consists of the date, name of person involved, and the dollar amount of the transaction.


Bureau of Administration



Conservation Records of the Finance Building Doors,
1989-1991.
(1 box)

{series #28.128} [Holdings] [APPOINTMENT REQUIRED for special media]

Grouped by record type and thereunder arranged loosely in chronological order.

Conservation records detailing the 1989 restoration of the bronze doors, originally cast by Carl Milles in 1938, for the Finance Building at 613 North Street, Harrisburg. Records include project correspondence and invoices; project summaries and color and black-and-white photographs documenting each stage of the conservation process; and a final report by Moorland Studios, Inc. titled The Conservation of Three Sets of Double Exterior Bronze Doors Representing Themes from Agriculture by Carl Milles, 1938-1939, South Side of the Finance Building. Also included are bronze screws from the restoration, a videotaped interview of Marshall Fredericks (former assistant to Milles), and copies of 1938-1939 correspondence relating to the original construction of the doors. For additional records, please see carton 7 of the Capitol Complex Restoration and Conservation Project Reports {series #7.84} within the Records of the Capitol Preservation Committee (Records of the General Assembly, RG-7).

To view videocassette tape, please schedule an appointment in advance with the Pennsylvania State Archives.

Construction Records of the Treasury Investment Center,
1990-1993.
(2 cartons, 1 box)

{series #28.129} [Holdings]


Unarranged.

Correspondence, drawings, and supporting materials documenting the construction of the Treasury Investment Center. Drawings include preliminary sketches, blue prints, and mylars. Correspondence covers building issues, legal opinions, contracts, bidding, and design.

Records of the Deputy Treasurer for Administration
1991-1995.
(2 cartons)

{series #28.122} [Holdings]

Grouped chronologically by year.

Correspondence, reports, newsletters, and other materials maintained by Deputy Treasurer for Administration Roy J. Wells. Topics include rural housing, the HomeStart program, the Treasurer's Initiative for Education, an investment program for local governments, policy issues such as welfare reform and the privatization of the Liquor Control Board, and investments and audits of the Public School Employees' Retirement System (PSERS) and the State Employees' Retirement Systems (SERS). Also present are staff meeting notes, weekly summary and performance reports from bureaus and offices within the Department, and correspondence received by Mr. Wells.


Bureau of Appropriations and Disbursements

Conducts audits of state agencies' expenditure requests in accordance with relevant audit standards and audits of unclaimed property in the possession of financial institutions, businesses, and government agencies.



Journals,
1925-1927.
(2 volumes)

{series #28.91} [Holdings]

Arranged chronologically by date of entry.

A record of expenditures and receipts of the Bureau of Appropriations and Disbursements. Data provided about each transaction includes the name of the branch of government involved, date of transaction, and dollar amount involved.


Bureau of Communications and Policy


Audio-Visual Materials,
1988-2004
(5 cartons)

{series #28.115} [Holdings] [APPOINTMENT REQUIRED]

Loosely grouped by year.

VHS and Betacam SP tapes created by the Treasury and local news stations capturing events of the Treasury Department and the activities of the State Treasurer, the bulk of which feature State Treasurers Catherine Baker Knoll (1989-1997) and Barbara Hafer (1997-2005). Events include: press conferences, interviews, budget appropriation meetings, swearing in ceremonies, presentations, and local news broadcasts. Topics addressed include:the 1999 Investment Reform Act, the 2001 Terrorist Check Scam, railroad insurance benefits (2003), eBay sale of trucks and jewelry, R."Budd" Dwyer suicide analysis, Unclaimed Property, Tuition Account Program, Woman of the Year award (Catherine Baker Knoll), Treasurers Roundtable Debate, and a video tour of the Treasury Department.

To view videocassette tapes, please schedule an appointment in advance with the Pennsylvania State Archives.

Photographic Materials,
circa 1981-1987, 1989-1997
(4 cartons, 1 box, 1 tube)

{series #28.114} [Holdings]

Box 1 and tube 6 are unarranged. Cartons 2-5 are arranged in chronological order by date.

Color and black-and-white photographic prints, negatives, and related materials depicting Treasury Department events and the activities of the State Treasurer, the bulk of which document the tenure of Catherine Baker Knoll (1989-1997). Also included are several photographs of Treasurer R. "Budd" Dwyer (1981-1987). Events include swearing-in ceremonies, dedications, presentations, press conferences, signings, Department holiday and retirement parties, the construction of the Treasury Investment Center, and others. Supporting materials include event programs, conference proceedings, remarks, and schedules.

Press Clippings,
1991-1994, 1998-2003.
(5 cartons, 1 box)

{series #28.116} [Holdings]

1991-1994 are grouped by year and subjects and thereunder arranged chronologically by date. 1998-2003 are grouped chronologically by year and thereunder arranged chronologically by date..

Bound press clippings for the Treasury Department photocopied from predominantly Pennsylvania newspapers. Clippings documents instances where the Treasury Department or the State Treasurer were featured in an article, editorial, public opinion piece, photograph, or political carton, and include newspaper title and date. Topics are diverse and include: morality rule for investments, campaigning, Tuition Account Program (TAP), unclaimed property, pension funds, Liquid Fuels Tax, Rainy Day Fund (2002), Enron (2002), financial assistance to homebuyers, small business loans, and others.

Press Releases,
1992-2004.
(1 carton, 1 box)

{series #28.117} [Holdings]

Arranged chronologically by year.

Press releases from the Treasury Deparment to local news media used to update the general public on relevant topics. Releases are dated and consist of a contents summary and/or detailed information. Topics are varied, and include among others: unclaimed property, Tuition Account Program, college saving plans and programs, rent rebates, Property Tax Relief funds, investment returns, eBay auction of unclaimed property, and others.


Office of General Counsel



Chronological Files,
1969-1992.
(24 cartons)

{series #28.132} [Holdings]

Arranged chronologically by date.

Subject files, court cases, research material, and incoming and outgoing correspondence of the General Counsel. Topics include fraud investigations, right-to-know requests, the HomeStart program, the departmental code of conduct, the investment authority of the State Treasurer, electronic funds transfer (EFT), reverse mortgages, the Bipartisan Commission on Pennsylvania Pension Fund Investments, risk management analysis, Pennsylvania Municipal Retirement System (PMRS), Public School Employees’ Retirement System (PSERS), State Employees’ Retirement System (SERS), Pennsylvania Higher Educational Facilities Authority (PHEFA), and counsel’s review of service purchase contracts, banking agreements, subpoena responses, pre-lapses to the General Fund, repurchase agreements, and legislation as well as other legal matters relating to the functions of the Treasury Department. Also present are meeting notes of boards, commissions, and authorities of which the General Counsel served as the Treasurer’s proxy.


Office of Unclaimed Property

Under state law, the Commonwealth is responsible for the custody and control of abandoned and unclaimed property that has been left with a “holder,” such as a bank, insurance company or other business or organization, without activity or contact for a period of about five years. The State Treasurer is responsible for collecting that property and maintaining custody until it may be reunited with its rightful owners. Such property typically includes bank accounts that become inactive, checks that are not cashed, stocks and bonds whose owners cannot be found, contents of safe deposit boxes that become dormant, and gift cards/certificates that remain unused.



Subject Files,
1994-1995.
(3 cartons)

{series #28.134} [Holdings]

Arranged alphabetically by subject.

Subject files of the Office of Unclaimed Property. Topics include finders, the National Abandoned and Unclaimed Property Associations (NAUPA), procedures, the review committee, tangible property, owner claims, and outreach activities at expositions, fairs, the Pennsylvania Farm Show, and other outlets and venues.


Board of Finance and Revenue (1929- )

Established by an Act of the General Assembly in 1929, the Board of Finance and Revenue continues as the successor to the Board of Public Accounts, the Board of Revenue Commissioners and the Sinking Fund Commission. It is composed of the State Treasurer as the Chairperson, the Attorney General, the Governor's General Counsel, the Auditor General, the Secretary of the Commonwealth, and the Secretary of the Department of Revenue. The Board is a tax appeal board that hears and decides appeals involving tax matters, including, sales and use tax, corporate tax, personal income tax and other miscellaneous taxes. The Board also hears and determines petitions for refunds of moneys paid to the state for licenses, fees, taxes, fines, penalties, and miscellaneous over-payments to which the state may not be legally or equitably entitled. The Board is generally the second level of appeal, reviewing decisions of the Department of Revenue’s Board of Appeals. The Board also selects depositories for Commonwealth funds and biannually determines the interest rate for Commonwealth deposits. The Motor Fuels Section (liquid fuels) processes refunds of taxes paid on liquid fuels for various entities as designated by statute (i.e., agricultural producers, volunteer fire and ambulance services, municipalities, and non-profit schools). Additional materials may be found among the records of the individual board members as well as within other series in their respective record groups.



Case Dockets,
1929-1973.
(43 boxes, 3 volumes)

{series #28.124} [Holdings]

Grouped by case type, thereunder arranged numerically by docket number (chronologically by filing date).

Internally indexed alphabetically by first two letters of petitioner's surname/company name (boxes 1-3). Indices include action, petitioner's name, docket number, class (type of tax issue), book number, and page number.
Volumes relating to Capital Stock, Franchise Tax, Inheritance Tax, and suspended cases have their own internal indices, which are alphabetical by first letter of petitioner's surname/company name.

Docket books of the Board of Finance and Review documenting tax appeal and refund cases as they progressed through the appeal process. Each docket entry includes docket number, petitioner's name, petitioners representative, type of tax in dispute and for which year, record of payments and/or refunds, reason the petition was filed, previous settlements, action of the Board, and dates recording when the petition was filed and when the Board took action. Transfer of Inheritance Tax dockets include the estate name, date of death, and the county of jurisdiction, in addition to the items listed above. Cases address matters concerning corporate tax (refunds, reviews, and penalty remissions), franchise tax and capital stock tax (section 802 and section 1102), the transfer of inheritance tax, and other miscellaneous taxes and fees such as: alcohol tax; liquid fuels tax; soft drink, malt beverage, and cigarette floor tax; sales tax; realty tax; motor license fees; learner's permit fees; escheat; oleo license fees; stock transfer stamps; notary commissions; dog license fees; distillery license fees; bail deposits; solicitation fees; insurance brokers fees; and Department of Public Welfare claims. Note that action may not have been taken on cases for one to three years after a petition was filed.

Case Files,
1935, 1977-1980.
(5 cartons, 1 box)

{series #28.125} [Holdings] [RESTRICTED]

Grouped chronologically by hearing date.

Case files of the Board of Finance and Review, maintained by the Secretary of the Board, documenting tax appeal and refund cases.

Files consist of a list of cases to be heard accompanied by a brief of each case. Listings include the docket number, petitioner's name, and the tax year and type of tax in question. Briefings include the docket number, box number, petitioner's name, practioner (lawyer), filing dates, and the tax year and type of tax in question. Briefings also address the questions of law involved, tax computations, comments of the Board, statements of the petitioner, other referenced cases, and the order of the Board. Cases address matters concerning corporate tax (refunds, reviews, and penalty remissions), personal income tax, gross premiums tax, franchise tax, capital stock tax, inheritance tax, Staley cases (deduction of employee business expenses), and other miscellaneous taxes and fees. Note that petitions for cases being heard may have been filed one to three years prior to the case being heard, some being filed as early as 1961.

Because some records in this series contain sensitive information, the Archives staff will determine the researcher's level of accessibility (see accn. #1946).

Fund Ledgers,
1923-1927.
(1 box)

{series #28.92} [Holdings]

Grouped alphabetically by fund, thereunder grouped by transaction type, and thereunder arranged chronologically by transaction date.

A record of the Agricultural College Land Script Fund, the State Sinking Fund, the State Bond Road Sinking Fund, and the State Fire Insurance Funds. Information includes details of income, statements of interest, interest payments, cash receipts and disbursments, and bond interest and maturity tables.

Meeting Proceedings,
1981-1986.
(1 box)

{series #28.113} [Holdings]

Arranged chronologically by meeting date.

Transcripts of semi-annual Board of Finance and Revenue meetings. Information provided includes meeting date and place and lists of board members and other interested parties in attendance. At every meeting, the Board established six month interest rates for the Commonwealth's inactive accounts. Other business deals with legislation affecting the Board and the Treasury Department.


Board of Public Accounts (1869-1929)

Created, with amendments and supplements, by an Act of the Legislature approved April 8, 1869. In 1929, the functions of the Board were transferred to the Board of Finance and Revenue.



Minute Books,
1894-1923.
(3 volumes)

{series #28.94} [Holdings]

Arranged chronologically by date of meeting.
Indexed internally, alphabetically by company name.

A record of the meetings of the Board of Public Accounts from 1894-1923. In the 1894-1916 volume, entries list the members of the Board present, name of the company, what the petition was for, how much money the petition was for, and the action taken--whether refused, resettled, notified, argued, credit given etc. There is an unknown name in the margins along with a number which possibly relates to a ledger number. In the 1916-1923 volume, the information above is repeated, in addition to the addresses of the companies. The 1919-1923 volume enumerates the claims ordered to be refunded, the name and address of the company, claim number and year, amount and the interest.


Board of Revenue Commissioners (Created under Act of April 29, 1844) (1844-1864)

Created, with amendments and supplements, by an Act of the Legislature approved April 8, 1869. In 1929, the functions of the Board were transferred to the Board of Finance and Revenue.



Abstracts of Assessments,
1845.
(5 folders)

{series #28.95} [Holdings]

Grouped randomly by county and thereunder arranged alphabetically by name of owner.

Data provided about each assessment includes the county and township name, name of owner, number of lots, houses or acres, and value. Occassionally assessments include the date of sale, amount sold for, and value at time of sale.

Answers to Interrogatories,
1845, 1848, 1854.
(2 boxes)

{series #28.96} [Holdings]

Unarranged.

Answers to questions pertaining to land ownership, quality and value. Documents show the date, the name of the addressee and addressor, and information about the land in question.

Certificates and Credentials,
1847-1848.
(1 folder)

{series #28.97} [Holdings]

Unarranged.

Certificates and credentials of Treasury Department officials. Information provided includes the official's name, date of appointment to the position, type of position, the county name, signatures of judges or other notables, and occassionally a seal of a prothonotary.

List of Sheriff's and Orphans' Court Sales,
1845, 1854, 1857.
(9 folders)

{series #28.98} [Holdings]

Unarranged.

Lists of Sheriff's and Orphans' Court sales, received by the Board of Revenue Commissioners, along with lists of sales of real estate confirmed by the court and letters concerning the sales. Information given varies, but may include the county name, name of owner, township, number of acres, price sold at, date of sale, assessed value of acreage, personal estate value, money at interest, carriages value, and state tax.

Record of Board Adjudications and Valuations,
1845.
(1 volume)

{series #28.99} [Holdings]

Arranged alphabetically by county name.

Record of Board adjudications and valuations concerning land, compiled in response to an Act of 29th April, 1844 entitled "An Act to reduce the State debt &c.". Information appearing includes the county name, the amount of subject to a tax of 3 mills, subject to a tax of 1 or 2 per cent, a tax on watches, and a total amount.

Reports,
1848, 1860, 1863.
(1 box)

{series #28.100} [Holdings]

The 1848 report is arranged randomly, while the 1860 and 1863 reports are arranged alphabetically by county name.

Final reports of the Board of Revenue Commissioners. The 1848 report is a lengthy narrative document about tax returns, containing more words than figures. The 1860 and 1863 provide more numerical information, such as the amount of property subject to a 2 1/2 mill, 1% or 2% tax, aggregate amount; the aggregate increase added by the Board; the aggregate decrease made by the Board; the amount of tax on watches; the amount of increase to the valuation of the Board; the amount of increase made by the Board to a 2 1/2 mill, 1% or 2% item; the decrease made by the Board on a 2 1/2 mill item; and signatures certifying fair and just valuation of the property.

Resolutions and Proposition About County Tax Valuations,
1848.
(1 folder)

{series #28.101} [Holdings]

Unarranged.

Resolutions and propositions concerning county tax valuations. Data enumerated normally includes a county name and then the proposition for the tax. The month and date are often shown as well.


Board of Revenue Commissioners (created under Act of April 30, 1864) (1864-1929)

The Board of Revenue Commissioners was created for the purpose of equalizing the assessment of taxes for use by the Commonwealth in its various cities and counties. An act of May 24, 1878 defined these powers and extended the duties of the board, which consisted of the Auditor General, State Treasurer and Secretary of the Commonwealth. Additional powers were given to the board by an act of February 17, 1906, P.L. 45, which required the "Commissioners and the Commissioner of Banking to act jointly in the selection of banks, banking institutions or trust companies, in which state monies shall be deposited, and for this purpose they shall meet at least once a month." In 1929, the functions of the Board were transferred to the Board of Finance and Revenue. Additional materials may be found among the records of the individual board members as well as within other series in their respective record groups.



General Correspondence,
1905-1922.
(1 folder)

{series #28.102} [Holdings]

Unarranged.

General correspondence, mostly in the form of letters. In the letters, information appearing includes the date, address of sender, name of sender and name of recipient. There are also some papers that include information on bank names and addresses, with unidentified people's names below each bank name. One final type of data found is lists of collateral securities, showing bank name, bond amounts, the county and the date.

Minute Books,
1869-1923.
(7 volumes)

{series #28.103} [Holdings]

Arranged chronologically by date of meeting.

Documentation of meetings of the Board of Review Commissioners. Information provided about each meeting includes date and place, what actions were taken, and a list of people present. Valuations of property and taxes for the counties of Pennsylvania appear with frequency. Also found are bank applications for depositories of state funds and bonds for that purpose.


Sinking Fund Commission (1858-1929)

The Sinking Fund Commission was created by an act of April 22, 1858 "for the purpose of paying the present indebtedness and the interest thereon, and such further indebtedness as may hereafter by contracted on the part of the Commonwealth." Section 11 of Article 9 of the state constitution directs that "the General Assembly shall continue and maintain in the sinking fund sufficient to pay the accruing interest on such debt, and annually to reduce the principle thereof by a sum not less than $250,000." According to the act of 1858, the Secretary of the Commonwealth, the Auditor General and the State Treasurer constituted the Board of Sinking Fund Commissioners.



Balance Book,
1906-1914.
(1 volume)

{series #28.104} [Holdings]

Arranged chronologically by date of entry.

A book balancing sinking fund transactions. Data recorded includes the date, type of transaction, dollar amount of transaction and a balance.

Day Books,
1849-1893.
(5 volumes)

{series #28.105} [Holdings]

Arranged chronologically by date of entry.

A daily record of financial transactions of the Commissioners of the Sinking Fund. The volumes provide data on the type of fund, tax or interest; the dollar amount received; and the balance.

Ledgers,
1849-1906.
(4 volumes)

{series #28.106} [Holdings]

Arranged chronologically by date of entry.
Indexed internally, alphabetically by name of account.

A ledger for the Act of 1849 Sinking Fund. Features include a column for the date, the type of transaction, transaction number, and dollar amount. Occassionally, there is a fiscal year ending date as well.

Minute Books,
1849-1922.
(4 volumes)

{series #28.107} [Holdings]

Arranged chronologically by date of meeting.

A records of the meetings of the Commissioners of the Sinking Fund. Information appearing includes the names of the members present at each meeting, a statement of receipts and payments of the sinking fund, resolutions passed, and annual reports.


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