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Series Descriptions

Office of the Chief Counsel

The Chief Counsel is responsible for the legal activities and functions that result from the complex activities of a statewide transportation network and the state employees involved in its operations. The Office is also responsible for litigation that comes before the agency. Because the Office of Chief Counsel provides legal advice and services to the entire Department, its work spans a large number of complex factual and legal issues. Accordingly, this office is organized in such a way that it provides specialized counsel for this very diversified department.

Litigation and Case Files,
1982-1983, 1998-2002.
(4 cartons).

{series #52.39} [Holdings]

Arranged randomly.

Chiefly Department of Transportation (PennDOT) litigation case files from the court trial Delaware Valley Citizens' Council for Clean Air et. al. v. Commonwealth of Pennsylvania v. United States of America v. Commonwealth of Pennsylvania that took place in the U.S. Court of Appeals for the Third Circuit and the United States Supreme Court in 1982-1983. The case involved the Commonwealth of Pennsylvania, as the defendents, being held in civil contempt for the funding of a highway project unrelated to the safety of air quality in which numerous procedural requirements were imposed on the United States Department of Transportation. This action in turn held up the approval of several state highway grant projects, some of which were opposed by a Philadelphia area citizens advocacy group in favor of clear air rights. The records include correspondence, project certifications for approved highway projects in Pottstown and Pittsburgh delayed by the trial, case memoranda issued by the Office of Chief Council and the Office of General Council, EPA Notices, Requests for Certification, drafts of Certifications, Appeals, Responses in Opposition to Petition for Certiorari, and Petitions of Writ. Also included are notes and research for trial preparation, Applications For Stay, Contempt of Court summaries, and Motions for Stay Appending Appeal. Topics covered in the records include Penn DOT highway construction, The Clean Air Act, clean air legislation, the Alaskan Pipeline, Wilderness Society v. Morgan, the Delaware Valley Citizens' Council for Clean Air, Railroad Ventures, Inc., the Ohio and Pennsylvania Railroad Company, the Columbiana County Port Authority, and the Central Columbiana and Pennsylvania Railroad Company.

Transportation and Safety Building Fire Case Files,
(10 cartons).

{series #52.37} [Holdings]

Arranged alphabetically by subject.

A record of the clean-up, relocation, demolition and subsequent litigation of Department of Transportation (PennDOT) Transportation and Safety Building fire that occurred in Harrisburg on June 16, 1994. Interactions between Department of Transportation (PennDOT) officials take the form of letters, memorandum, reports, notes, and faxes. Also included are meeting minutes, costs analysis, preliminary budgets, air quality testing results, wipe sample test results, environmental reviews and building lease proposals. Relocation File topics include: Data Center relocation, employee safety, hot site bids, PCB asbestos, medical testing, T&S fire follow-up, On The Move employee newsletters, and other safety and health-related concerns. The "Clean Up and Move" Subject Files pertain to the relocation of all T&S building occupants after the fire and move planning documents of PennDOT facilities to other Commonwealth-administered offices in the Harrisburg region. Topics addressed include building demolition requirements, EPA correspondence, PennDOT health and safety plans, sample results and plan relocation meetings. The litigation files document the lawsuit filed by PennDOT against the U.S. Mineral Company over the removal of asbestos fireproofing from the T&S building in the mid-1990s in order to ensure a healthy and safe working environment for employees and visitors. The records originated in the office of the Assistant Counsel, Mike Alsher, and cover the following topics: plaintiff's motion for protective orders, Cortaulds' interrogatorial, depositions, witness testimony transcripts, witness lists, complaints, cost reports, damages and exhibits lists.

Office of the Chief Engineer

Remedial Action Reports,
(1 carton).

{series #52.41} [Holdings]

Partially grouped by project and job number.

Hazardous materials site assessment and remediation reports prepared by Harding Lawson Associates for Caloric Corporation and DEP Bureau of Water Quality Management documenting the cesspool and basement of the former bakery and print building at 403 North Main Street in Topton Borough, Berks County (Job #17411, 210.17). There are also reports for the same property focusing on a paint shop site, prepared by Dresdner Robin for Apex Environmental on behalf of PennDOT District 5-0, and some records submitted by Environmental Protection Systems. The reports provide information about the site and the surrounding area with respect to the present or past generation, use, storage, or disposal of hazardous materials. The records also reflect information gathered from Caloric Company files, federal, state and local agencies, interviews with people familiar with the property, a site visit, limited soil sampling, and a drive-by reconnaissance of adjacent properties. Types of records include final site characterization reports, summary of site investigations, preliminary hazardous materials site assessment reports, soil evacuation and treatment/disposal reports, tank closure reports, ground water analytical data, and project correspondence.

Office of the Secretary

The Secretary of Transportation is responsible for the development, maintenance and operation of a balanced transportation system that includes highways, mass transit, rail service, aviation and various forms of assistance to municipalities.

Executive Level Correspondence,
(1 carton).

{series #52.32} [Holdings]

Arranged chronologically by date of correspondence.

Correspondence (also known as executive secretariat correspondence) answered on behalf of the Governor and state officials by Allen D. Biehler, the Secretary of Transportation, or his deputy secretaries, bureau directors, and other Department of Transportation (PennDOT) officials. Correspondence takes the form of letters, memorandum, telephone call sheets, and electronic messages (e-mail). Topics include: employment, workers compensation, customer service, eminent domain, public opinion surveys, highway construction, road kill removal, appropriations, vehicle inspections, welcome centers, snow removal, posted sign locations, driving under the influence (DUI), Southeastern Pennsylvania Transportation Authority (SEPTA), high water under bridges, car insurance, and other transportation-related concerns.

Hazardous Substance Transportation Board Minutes,
(1 carton).

{series #52.7} [Holdings]

Arranged chronologically by date of meeting.

A record of the meetings of the Hazardous Substance Transportation Board that prescribes regulations for the transportation of hazardous substances and provides for the investigation of accidents involving hazardous substance haulers. The Hazardous Substance Transportation Board was established in 1970 as part of Act 120 which created the Department of Transportation. The powers and duties of the Board were to classify hazardous substances and to prescribe regulations for the transportation of hazardous substances on highways in the Commonwealth. The Board was replaced in 1984 by the Hazardous Materials Transportation Advisory Committee. The minutes generally provide the names of the Board members and staff present, a report of counsel, committee reports, and a brief synopsis of discussions during the meeting. The Committee reports concern the fire school, training for highway emergencies involving hazardous substances, updating and recodification of Hazardous Substance Transportation Board regulations, and accidents involving hazardous substances. Discussions relate to the labeling of containers holding hazardous materials, truck weight restrictions, a table of forbidden hazardous materials, the transportation of asbestos, safety and health standards, commercial detonators and detonating primers, highway routing of radioactive materials, and related safety topics and procedures.

Legislative Correspondence File,
(4 cartons)

{series #52.12} [Holdings]

Grouped chronologically by year and thereunder grouped by correspondent type.

Correspondence files containing replies sent from the Secretary of Transportation to letters received from legislators, private businessmen, and organizations. Correspondents are predominantly U.S. and State Senators and Congressmen, but others include: county officials, heads of state agencies, universities, social organizations, private businesses, and citizens. Notable legislative correspondents include: Rick Santorum, Bill ("Bud") Shuster, Clarence Bell, and Arlen Specter. Files include the Secretary's reply on yellow paper stapled to the original correspondence received. Topics include: support or opposition to proposed projects and legislation, information requests, various constituent concerns, road improvements, licensing, and others. These records have also been scanned as TIF files and are available on nine compact discs.

Posters and Awards,
circa 1950, 1990-2005.
(4 folders)

{series #52.27} [Holdings]

Grouped by item type.

Miscellaneous posters and certificates created by or awarded to the Department of Transportation. Posters include promotional or educational displays of various sizes, including "PennDOT Report Cards" and "Banner for Tourism: I-79 Welcome Center." Certificates include an award, an accord, a vision and mission statement, and a House of Representatives resolution. Also included is an oversized aerial photograph of the Harrisburg International Airport, circa 1950.

Publications and Reports,
circa 1960s-2007.
(2 cartons, 1 box)

{series #52.18} [Holdings]

Arranged chronologically by date.

Miscellaneous publications issued by the Department of Transportation as well as various internal bureaus and offices. Topics include: the history of Pennsylvania's highways; highway design; public transportation; high-speed rail; community participation in transportation planning; annual reports; highway safety; customer surveys; highway statistics; and the economic impact of aviation. Some publications are published by the Department of Highways, the Department of Transportation's predecessor, while others are third-party studies submitted to the Department for review. Also present are hearing transcripts relating to the U.S. Department of Transportation's Northeast Rail Reorganization Proposals.

Secretary's Weekly Letter,
(2 folders)

{series #52.11} [Holdings]

Arranged chronologically by date.

Weekly letters from Secretary of Transportation Bradley L. Mallory to the employees of the Department of Transportation (PennDOT). Predominately the letters contain words of encouragement and advice to help PennDOT employees better represent the Commonwealth and serve the public, following the themes of PennDOT employees as trustees of public roads; public distrust of PennDOT; road maintenance practices; organizational performance; morality; common decency; accountability; economic development; the secretary's travels through the Commonwealth; and political reform. Other topics addressed in the post scripts include customer service compliments, staff promotions, Ridge administration initiatives (i.e. "Keep Pennsylvania Beautiful" and "Adopt-A-Highway"), opening of new facilities, district updates, funding concerns, the PennDOT mobile classroom, the Official State Transportation and Tourism Map, highway safety, motorcycle safety courses, the Lumber Museum, engineering conferences, technological advancements, awards received, ground breaking ceremonies; and local government relations. These letters are also available on compact disc.

State Highway and Bridge Authority Bond Books,
1952, 1954, 1959-1960, 1963-1964, 1966-1968.
(1 carton, 1 box)

{series #52.33} [Holdings]

Arranged chronologically by year.

Bond books relating to the sale and issue of serial bonds by the State Highway and Bridge Authority (SHBA) as part of its official function. Volumes contain closing documents and memorandum; SHBA resolutions; proposed and official statements; financial statements and statistics; sample specimens of bonds; as well as additional contracts, certificates, and relevant excerpts from the Pennsylvania Administrative Code.

Related records may be found in State Highway and Bridge Authority Semi-Annual Reports, 1958-1968 {series #52.33} and Minutes, Reports and General Correspondence of the State Highway and Bridge Authority, 1950, 1954-1965 {series #12.5} within the Department of Highways (RG-12).

State Highway and Bridge Authority Semi-Annual Reports,
(2 cartons)

{series #52.24} [Holdings]

Arranged chronologically by date.

Semi-annual reports of the State Highway and Bridge Authority (SHBA). Information includes lists of board members, officials, and staff; headquarters location; a narrative summary about the history and current activities of the SHBA; and balance sheets and financial statements. Each report also details projects completed, cancelled, or in progress; property sales; and contracts awarded. Projects consist of right-of-way acquisitions as well as construction, reconstruction, and resurfacing of highways and bridges. Also present is a 1968 Annual Report of the SHBA.

The SHBA was a public corporation and governmental instrumentality created by the act of April 18, 1949 (P.L. 604) for the purpose of constructing, reconstructing, improving, equipping, furnishing, maintaining, and operating state highways, bridges, viaducts, toll bridges, tunnels, maintenance sheds, offices, garages, and roadside rest stops at the request of the Department of Transportation (previously the Department of Highways). Funding for such projects was raised through the sale of bonds, the principal and interest on which was paid by rentals from leases to the Commonwealth acting through the Department of Transportation (PennDOT).

Related records, some duplicative of reports in this series, may be found in State Highway and Bridge Authority Bond Books, 1952, 1954, 1959-1960, 1963-1964, 1966-1968 {series #52.33} and Minutes, Reports and General Correspondence of the State Highway and Bridge Authority, 1950, 1954-1965 {series #12.5} within the Department of Highways (RG-12).

Deputy Secretary for Aviation and Rail Freight

Established by Act 1982-66, the Deputy Secretary for Aviation and Rail Freight is directly responsible for the Bureau of Aviation and the Bureau of Rail Freight, Ports and Waterways. The office also advises both the secretary and governor's executive staff on transportation issues and the impact they have on the administration and the public at large. The administration also oversees PennDOT's grant programs for airports and freight railroads and overall policy direction for the agency. The grants program has helped the rail freight industry in Pennsylvania become more stable and competitive, with fewer slow orders, increased reliability and improved safety. These actions have led to an increase in the number of Pennsylvania businesses shipping by rail, stimulated job creation and retention, and reduced the number of trucks on state highways. The state's airline and maritime industries, representing an important transportation and an economic force within the Commonwealth, also benefit from oversight from this office .

Bureau of Aviation Personal Airport Files,
circa 1959-2000.
(5 cartons)

{series #52.26} [Holdings]

Arranged alphabetically by airport/heliport name.

Files maintained by the Bureau of Aviation for private airports, heliports, and seaplane landings that were operated in the Commonwealth prior to 1999 but were closed or abandoned. Files contain applications for or renewal of private airport/heliport licenses; copies of licenses issued; Commonwealth and Federal Aviation Administration (FAA) Airport Master Records with attendance schedule, facilities information, operations, runway data, etc.; relief maps showing elevation of terrain; site plans of runways and facilities; photo-documentation; Aircraft Reporting Forms listing privately owned airplanes and helicopters with make, model numbers, physical descriptions, and owner information; obstruction survey reports; applications for site approval; contact forms for complaints and issues; public hearing transcripts; inspection compliance reports; and correspondence relating to the licensing, censure, or closure of private aircraft landing locations.

Bureau of Rail Freight, Ports, and Waterways Land and Property Files,
(1 box)

{series #52.36} [Holdings]


Materials relative to the acquisition of abandoned rail lines for use in rails-to-trails projects. Lands in Clearfield, Clinton, and Jefferson Counties are the focus of the documents, which describe specific railroad right-of-ways, property acquisition, property lineages, as well as plans for cleanup and revitalization of the former rail corridors. Files present in the series include: correspondence, deeds, legal documents, maps, meeting materials, property appraisals, photographs, reports, and service purchase contracts.

Bureau of Rail Freight, Ports, and Waterways Rail Freight Advisory Committee (RFAC) Seminar Files,
(1 carton)

{series #52.38} [Holdings]

Grouped chronologically by fiscal year.

Annual seminar files of the Rail Freight Advisory Committee (RFAC) is charged with the responsibility to advise and comment on all phases of rail freight transportation program activities undertaken by PennDOT. The committee represents various railroads, shippers, Pennsylvania Chamber of Business and Industry, development groups, planning commissions, and rail contractors/suppliers appointed to the committee by the Governor. To disseminate industry information to its statewide members, since 1991 RFAC has sponsored an Annual Rail Freight Seminar. The 2001 annual meeting was jointly sponsored by RFAC and the Keystone State Railroad Authority. Files include conference agendas, introductory remarks, programs, press releases, publicity materials, tickets, memoranda, meeting minutes, printed out email correspondence, and budget spreadsheets.

Bureau of Rail Freight, Ports, and Waterways Rail Freight Assistance Program (RFAP) Grant Files,
(50 cartons, 1 box)

{series #52.15} [Holdings]

Grouped chronologically by fiscal year, thereunder cartons 1-6 are loosely arranged alphabetically by grantee, cartons 7-18 are arranged alphabetically by grantee, and containers 19-50 are arranged numerically by grant number.
Detailed listings available in the Search Room unless otherwise noted on the container list.

Grant files of the Rail Freight Assistance Program (RFAP) overseen by the Bureau of Rail Freight, Ports, and Waterways within the Department of Transportation. RFAP provides financial assistance for investment in rail freight infrastructure, including construction and maintenance projects. Also included are grant files of the Rail Transportation Assistance Program (Rail TAP), otherwise known as Capital Budget (noted as CB in detailed listings), for those having a line item in the Capital Budget Bill. A few are federally funded grant files. Files include project application form with exhibits, correspondence, invoices, plans and blueprints, inspection reports, legal agreements and contracts, audit reports, photographs, and supporting materials. Grants are grouped by fiscal year awarded (reflected in the series dates); however, some materials within the files date past the original application year up to and including 2009.

Deputy Secretary for Highway Administration

The Deputy Secretary is responsible for oversight of maintenance, operations, design and construction of Pennsylvania’s Highways and Bridges. This deputate includes the bureaus of Design; Construction and Materials; Maintenance and Operations; Environmental Quality; Highway Safety and Traffic Engineering; the 11 engineering districts and county maintenance offices.

Bureau of Environmental Review Interstate Highway Preliminary Reports,
(1 carton)

{series #52.42} [Holdings]

Randomly arranged.

Preliminary reports on developing the interstate highway system in Pennsylvania, featuring preliminary schematics for road construction. Includes interstates I-70, I-80, I-76, I-90, I-84, I-695, I-579, I-895, I-676, I-279, I-178, I-283 and I-276. Each folder contains subject dividers organized by the following categories: 1. Approved Control Areas and 2. Approved Intermediate Control Points. Content includes road maps, diagrams, memoranda, and interstate route descriptions. Dates of approval of each interstate schematic are indicated on the cover sheet of each folder. Records were furnished to the Cultural Resource Management Program by the Federal Highway Administration.

Bureau of Maintenance Hurricane Agnes Flood Records,
(2 boxes)

{series #52.23} [Holdings]

Box 1 is arranged numerically by volume number. Box 2 is unarranged.

Records relating to flooding resulting from Hurricane Agnes in June 1972, especially in relation to Adams, Dauphin, Franklin, and Lancaster counties. Files include: damage survey reports, correspondence with the Federal Disaster Assistance Agency and Federal Highway Administration (FHWA), internal memoranda, progress reports, inventory of supplies, summaries of cost data, district maps marked with flood damage, Engineering District reports, and flood damage books. Flood damage books (24 volumes) detail work projects completed, man hours used, names and classifications of workers, equipment used, location and legislative route number of work completed, hourly rate of workers and rented machinery, and description of work. Cleanup after the flood included reshaping washed-out river banks, removing debris from waterways, burning debris collected from under bridges, clearing roads of debris and mud, checking signal lights, placing traffic and directional signs, closing unsafe roadways and constructing barricades, replacing washed-out berms, patching potholes, filling in washed-out sections of roadways, and preparing roads for paving.

For related records see Flood Files, 1972-1978 {series #34.2} in the Press Office, State Planning Assistance Grant Files, 1971-1980 {series #34.4} in the Bureau of Community Planning, Hurricane Agnes Flood Files, 1972-1976 {series #34.7} in the Bureau of Housing and Development, Hurricane Agnes Flood File, [ca. 1973-1975] {series #34.8} in the Bureau of Local Government Services, and Hurricane Agnes Flood Files of Various Bureaus and Office, 1972-1978 {series #34.31} within the Department of Community Affairs (RG-34). Also see Administrative and Correspondence Files of the State Archivist, 1945-1975, 1985-2005 {series #13.23} within the Pennsylvania Historical and Museum Commission (PHMC) (RG-13), Hurricane Agnes Disaster Recovery Loan Files, 1972-1973 {series 31.28} within the Department of Commerce (RG-31), United Services Agency Files, 1972-1983 {series #23.338} within the Department of Public Welfare (RG-23), and Training Films, 1956, 1973-1980, undated {series #69.3} within the Pennsylvania Emergency Management Agency (PEMA) (RG-69). Other related materials may be found in the Milton J. Shapp Papers, 1971-1979 (MG-309).

District Engineers Meeting Files,
(1 box)

{series #52.35} [Holdings]

Arranged chronologically.

Files relative to meetings of district engineers. The contents of the series belonged to David C. Sims, Deputy Secretary for Highway Administration, and pertain to a meeting held on September 8 & 9, 1977. Correspondence and reports comprise the bulk of the materials, with a timeline of the meeting sessions present as well. Most of the files deal with the extensive flooding which took place across the western portion of the Commonwealth in July 1977. Reports concerning the aftermath of the flood, emergency flood procedures, damage claims, and bridge restoration are examples of the topics discussed.

Engineering District 3, Right-of-Way and Property Files,
(10 cartons)

{series #52.40} [Holdings]

Arranged alphabetically by county and thereunder by Land Requisition (L.R.) project number.

Files document right-of-way and real estate acquisition by the Bureau of Right-of-Way for new public road construction, highway improvements and associated litigation in Bradford, Columbia, Northumberland, Tioga, Lycoming, Montour and Snyder counties. Present in the holdings are photographs, correspondence, newspaper clippings, reports, instructions and maps. Also evident are conditional certificates of right-of-way, addendums, field notes, sketches, surveys, charts, plans, blueprints, proofs of service, declarations of taking forms, and special instructions. Other types of right-of-way documentation include condemnation proceedings, invoices, offers of settlement and summaries of appraised compensation, and abstract sheets. Many records list the names of specific property owners and tenants at the time of acquisition. Subjects include Conrail, the Delaware and Hudson Railway, the Berwick-Nescopeck River bridge, Route 3, Route 241, and County Bridge #108 at Picture Rocks.

Engineering District 10 Bridge Files,
(31 cartons, 2 boxes)

{series #52.31} [Holdings]

Box 1 is grouped alphabetically by county. Containers 2-16, 32-33 are loosely grouped chronologically by date span, then grouped by county, and thereunder arranged numerically by bridge maintenance system (BMS) number. Cartons 17-31 are arranged chronologically by bridge closure/replacement date.
Detailed listings for cartons 4, 6, 17-33 are available in the Search Room.

Periodic inspection reports along with general information and correspondence relating to bridges closed or replaced in Engineering District 10, encompassing Armstrong, Butler, Clarion, Indiana, and Jefferson counties. Information provided in the reports includes inspection date, name of inspector(s), bridge type and construction, current state of bridge structure, maintenance needed, inspector's recommendations, and photographs. Most inspections were conducted by Department of Transportation (PennDOT) personnel, though there are inspection reports from third-party engineering firms throughout the series as well as reports dating from the Department of Highways, PennDOT’s predecessor. Accompanying information includes, the location of the bridge (county, township, surrounding/intersecting features, i.e. roadways and bodies of water), type of construction, structure specifications (height, width, number of lanes, traffic direction) year built, year reconstructed, owner, and sign postings. Intermittent correspondence related to the condition and use of bridges in question as well as proposed closure or replacement is present. Early files (1933-1936) only consist of photographs of concrete and masonry bridges that have been removed and/or replaced. These are either attached to a piece of paper containing identifying information or have captions on the back of the photograph. Some photographs are unidentified or are from unknown locations, while others depict flood damage and surrounding road conditions that need improvement.

Deputy Secretary for Local and Area Transportation

The Deputy Secretary oversees the functions and duties regarding services to municipalities; local and public transportation; planning, development and funding of local and public transportation; and environmental design improvement of transportation services. This office was organized in 1970 when the Department was created. Bureaus in this deputate include the bureau of Public Transportation and Municipal Services.

Bureau of Municipal Services Information Center (MUSIC) Database,
(1 compact disc)

{series #52.14} [Holdings] [APPOINTMENT REQUIRED]

Information is grouped in 15 tables.

Microsoft Access® database integrating functions of the Bureau of Municipal Services, such as appropriations, allocations, local road inventories, highway transfer records, and certification and payment of liquid fuels tax funds to municipalities. Also present is contact information for municipal officials.

To view special media, please make an appointment in advance by contacting the Pennsylvania State Archives.

Bureau of Public Transportation Mass Transit Project Files,
(28 cartons, 2 boxes)

{series #52.34} [Holdings]

Group by project type, thereunder arranged numerically by project number.

Project files consisting of correspondence, applications, agreements, financial statements, and reports relating to mass transportation capital assistance grants and urban mass transportation grants administered by the Bureau of Public Transportation in accordance with the Pennsylvania Urban Mass Transportation Law (Act 101 of 1980) and the Public Transportation Law (Act 26 of 1991) respectively. Mass transportation capital assistance grants funded track renewal, systems upgrades, and facilities improvement and are only present for the Southeastern Pennsylvania Transportation Authority (SEPTA). Urban mass transportation grants provided funds for general operating assistance and are present for organizations such as the Mid-Mon Valley Transit Authority, Capitol Area Transit (CAT), the City of Pottstown, Red Rose Transit Authority (RRTA), the City of Sharon, the Lehigh and Northampton Transportation Authority (LANTA), and others. Also present are reports relating to studies conducted by third-parties relating to Object Detection Systems, Side Collision Warning Systems, the Commonwealth Circuit Rider and Transit Trainer Coordination Project, Applications for the Mass Transit Capital Grant Program to upgrade and acquire buses and related urban transit equipment, the Shared Ride Program, and project files documenting the Harrisburg Train Station rehabilitation project. Of particular interest are files addressing the Shared Ride program, and high-speed railroad improvement projects such as Maglev and Amtrak's Keystone Corridor enhancements between Philadelphia and Harrisburg.

Bureau of Public Transportation Rural and Intercity Public Transportation Grant Files,
(39 cartons, 3 boxes)

{series #52.19} [Holdings]

Loosely grouped chronologically by date.

Correspondence, reports, and files relating to rural and intercity public transportation grants administered by the Bureau of Public Transportation in accordance with the Rural and Intercity Common Carrier Surface Transportation Assistance Act (Act 10 of 1976), section 18 of the [Federal] Urban Mass Transportation Act, and section 147 of the Federal Aid Highway Act. Grant files contain applications, financial and budget summaries, grant agreements, invoices, service evaluations, operating statistics, annual reports, audit reports, and correspondence from cooperating local governments and sub-contracting agencies or service providers. Assistance provided used towards maintenance, storage facilities, wages and salaries, leases, contract services, supplies and materials, media marketing, insurance, travel, utilities, subcontractors, and loan interest.

Transportation systems funded include: Area Transportation Authority of North Central Pennsylvania (ATA), City of Butler, DuFAST Transit (DuBois, Falls Creek, Sandy Township), Endless Mountains Transportation Authority, Hazleton Transit Authority, Mid-County Transit Authority, New Castle Area Transit Authority (NCATA), Schuylkill Public Area Rapid Transit Authority (SPARTA), Shenango Valley Shuttle Service, and the transportation/transit authorities of Bucks, Cambria, Carbon, Centre, Crawford, Cumberland, Indiana, Greene, Monroe, Warren, and Westmoreland counties. Bus companies provided with funding include: Greyhound Lines, Inc., Trailways, Grove City Bus Lines, Inc., Safeway Trails, Inc., Blue and White Lines, Inc., Chenango Valley Bus Lines, Inc., Capitol Bus Company, and Fullington Auto Bus Company, Inc.

Also present are materials from the Governor's Task Force on Rural Transportation, the Interdepartmental Rural Transportation Advisory Committee, and a study exploring the feasibility of combining transportation and mail service to some rural areas, i.e. "riding the post" or the "Post Bus." Other materials document the Pennsylvania Intelligent Vehicle Initiative Project/Rural and Intercity Bus programs. Projects include Carnegie Mellon University and the Port Authority of Allegheny County, with an emphasis on the development and testing of performance specifications for a next generation side collision warning system on bus equipment.

Local and Area Transportation Program Files,
(117 cartons)

{series #52.1} [Holdings]

The first eleven accessions are grouped according to general, aviation or railroad topics, and thereafter arranged alphabetically by subject. The last two accessions are loosely grouped by subject.

Series contains subject files from the office of the Deputy Secretary for Local and Area Transportation relating to Departmental programs in the Bureau of Aviation, Bureau of Mass Transit Systems, Bureau of Municipal Services and the Navigation Office for the Delaware River. The general alphabetical file includes reports, studies, news clippings and correspondence between the Deputy Secretary and federal, state, and local officials concerning public transportation issues. Often found in these files are correspondence, memoranda and reports relating to Departmental operations (staffing, organization, budgeting, goals and objectives), as well as the minutes of staff meetings held by the Secretary of Transportation. Specialized subject files contain correspondence, memoranda and reports concerned directly with railroad and aviation issues, such as construction, service, routes, and facilities.

Meeting Files of the Technical Advisory Committee on Highway Plans and the Delaware Valley Regional Planning Commission,
(1 carton)

{series #52.2} [Holdings]

Arranged chronologically by date of meeting.

A record of the joint meetings of the Technical Advisory Committee on Highway Plans and the Delaware Valley Regional Planning Commission. Information provided by the minutes includes the date, time and location of the meeting; a list of members and visitors present; and a synopsis of topics discussed and actions taken during meetings. Generally, topics of discussion include highway and public transportation projects, commute travel times, parking analysis, and air quality standards. Documents accompanying the minutes include agendas, staff reviews of projects, correspondence, studies, and reports.

Deputy Secretary for Planning

The Deputy Secretary is in charge of PennDOT's Office of Planning, which is responsible for statewide transportation planning and programming activities and for developing and managing the Commonwealth's multi-modal Twelve Year Transportation Program for highways, bridges, airports, rail lines, and mass transit systems. The Deputy Secretary for Planning oversees the Center for Program Development and Management and the Bureau of Planning and Research.

Bureau of Planning and Research Official State Transportation and Tourism Maps of Pennsylvania,
1932, 1935, 1939, 1956, 1962, 1986, 1989, 2002, 2003, 2005, 2006.
(11 sheets)

{series #52.13} [Holdings]

Arranged chronologically by date of map.

Official State Transportation and Tourism Maps of Pennsylvania distributed free to the public and produced by the Department of Transportation in conjunction with the Departments of Conservation and Natural Resources (DCNR) and Community and Economic Development (DCED); the Pennsylvania Game Commission, the Pennsylvania Fish and Boat Commission, the Federal Highway Administration, and/or their predecessor agencies. Maps depict the federal interstate and state highway systems throughout the Commonwealth and bordering states, as well as other main connecting roads. Each map includes a legend, key, and insets of city maps, as well as points of interest, such as: airports, state parks, welcome centers, and public recreation areas. Other information consists of an index to Pennsylvania communities, highway signage, rules of the road, mileage tables, time and mileage maps, and the mileage based exit number system. Some maps include a message from the Governor, Pennsylvania facts and firsts, and descriptions of various places and activities of interest to tourists such as the Trails of History, Pennsylvania Wines, River Roadways, the Road to Revolution, Dutch Country Roads, Route 6, the Poconos, and outdoor recreational activities.

Other Official State Transportation and Tourism Maps of Pennsylvania may be found within the Map Collection (MG-11).

Bureau of Planning and Research General Highway Maps of Pennsylvania Counties,
(3 folders, 1 DVD)

{series #52.21} [Holdings]

PDF files are arranged alphabetically by county and thereunder by date of map.

Portable document format (pdf) files of General Highway Maps of Pennsylvania Counties (Type 10) depicting public roads and highways produced by the Cartographic Information Division within the Department of Transportation in conjunction with the Bureau of Public Roads of the Departments of Agriculture and Commerce, the Federal Highway Administration, and/or their predecessor agencies. Data for the maps was obtained from the State-Wide Highway Planning Survey. The maps are polyconic projections and were printed in black and white, with color. Information provided includes: date; scale, legend, and key; longitude and latitude; names of state highway commissioner and chief engineer; table of distances; bordering counties; city, township and borough boundaries; federal and state forest, park, and game land boundaries; insets of population centers; and population statistics. Features identified by the legend vary over time, but may include: types of dwellings and industrial facilities; educational and correctional institutions; public service facilities; conservation and recreation areas; airways and airports; railroads; waterways (navigation and drainage); highway bridges and structures; and other roadway features. Some maps have multiple sheets (files). These images may also be accessed through the Department of Transportation's website at

Also present is the 1986 Special Edition of General Highway Maps of Pennsylvania Counties, consisting of sixty-three 36" x 49" sheets showing the newly established state route numbering system. NOTE: These maps are not available in pdf format.

Additional General Highway Maps of Pennsylvania Counties may be found within the Map Collection (MG-11), as maps 227-289, 482 and map groupings 368, 519, 545, 555, and 568.

Bureau of Strategic Planning Traffic and Legislative Route Maps,
(67 sheets)

{series #52.17} [Holdings]

Arranged alphabetically by county.

18" x 24" black and white Traffic and Legislative Route Maps (Type 3), including Philadelphia County, revised in April 1986 to include the newly established state route numbering system. Maps show United States highways and interstates; state highways (legislative route number system, rural route system, and state route number system); county and township roads; city, township and borough boundaries; rail lines; landmarks and points of interest; and waterways. Other information provided includes date, scale (miles and kilometers), legend, key, and insets of population centers.

Other Traffic and Legislative Route Maps may be found within the Map Collection (MG-11), as map groupings 515, 821, and 822.

Program Management Committee (PMC) Meeting Files,
(3 cartons, 1 box)

{series #52.10} [Holdings]

Arranged chronologically by date.

Meeting files of the Program Management Committee (PMC), consisting of the Secretary of Transportation, his deputies, and bureau directors, who meet periodically to review departmental policies as well as programs and projects that have exceeded the stipulations (financial or otherwise) of their agreements. Projects and programs include Capital Budget Projects, the Rail Freight Assistance Program, the Statewide Transportation Program, and others. Meeting files include: project status reports detailing committee discussion, issues and options reviewed, and recommendations of the committee; budget and financial statements; presentations; and other supporting materials.

Subject Files,
(12 cartons, 1 box)

{series #52.9} [Holdings]

Grouped chronologically by date span and thereunder arranged alphabetically by subject.

Subject files of the Deputy Secretary for Planning, the bulk of which belonged to Deputy Secretary Harvey Haack. Files consist of correspondence with related reports, meeting files, progress reports, and conference materials. Subjects and/or correspondents include: airport development, the American Association of State Highway and Transportation Officials (AASHTO), the Appalachian Regional Commission (ARC), coal transportation, the Delaware River Joint Toll Bridge Commission (DRJTBC), ECONS (Energy Conservation, Congestion, Reduction, and Safety) Program, economic development, Federal Railroad Administration, Federal Aviation Administration (FAA), Federal Highway Administration (FHWA), federal legislation, the Good Transportation Movement, Harrisburg International Airport, Interstate Highway System, the Industrial and Professional Advisory Council (IPAC), interstate restoration, the Northern Association of State Highway and Transportation Officials (NASHTO), ports, the Pennsylvania Transportation Institute (PTI), program development, railroad policies and deregulation, the State Transportation Advisory Committee, the Sustained War Against Potholes (SWAP), the U.S. General Accounting Office, the Urban Mass Transportation Administration (UMTA), trucking, and the U.S. Department of Transportation.

Deputy Secretary for Safety Administration

The Highway Department's Bureau of Motor Vehicles and State Highway Patrol was transferred to the Department of Revenue in 1929. In 1937 the Highway Patrol was removed from the Department of Revenue and merged with the State Police to form the Pennsylvania Motor Police. Legislation passed in 1970 assigned the powers and duties involving traffic safety programs and the registration and licensing of motor vehicles and operators to the Department of Transportation. The Bureau of Motor Vehicles reports to the Deputy Secretary of Safety Administration within the Department of Registration.

Bureau of Motor Vehicles Comparative Statements of Registrations and Receipts,
1923-1954, 1958, 1969-1981.
(1 box, 1 volume)

{series #52.3} [Holdings]

Grouped chronologically by registration year and thereunder arranged chronologically by month.

Comparative statements of registrations and receipts compiled by the Bureau of Motor Vehicles documenting fees collected for driver services. Records predating 1970 were created by the Bureau while part of the Department of Revenue. Records consist of aggregate monthly reports and yearly reports containing statistics for fees collected from vehicle registrations, drivers license applications, and title transfers. Statistics are organized by type of vehicle (e.g. passenger or commercial), passenger capacity of vehicle, ownership (e.g. private or dealership), type of vehicle operator (e.g. regular license, learner's permit, tractor operator, motorcycle license), and miscellaneous fees collected. Also present is a Recapitulation Report for 1958 Registration Year containing summaries of statistics for 1906-1958.

Commonwealth Photographic Services

Until the creation of the Department of Transportation in 1970, the functions of Commonwealth Photographic Services were performed by the Department of Highways. When the Department of Transportation assumed the responsibilities of the Department of Highways, photographic services were assigned to the head photographer in the Public Information Office. In 1974, Commonwealth Photographic Services was created within in that office. Over time, it was transferred to the Division of Office Services (1979), the Office of Press and Legislative Affairs (1980-1982), and the Press Office (1983-1984), where it was renamed Commonwealth Media Services. In 1984, Commonwealth Media Services was transferred to the Department of General Services. For related records, see the Bureau of Public Information within the Department of Highways (RG-12) and Commonwealth Media Services within the Department of General Services (RG-20).

Agency Portrait File,
circa 1965-1977.
(5 cartons, 1 box)

{series #52.30} [Holdings]

Arranged alphabetically by surname of subject.

Black and white and color photographs, negatives, and slides, all of various sizes, depicting formal and candid portraits of Department of Transportation (PennDOT) officials. Subjects include: Secretary, Deputy Secretary, Chief Engineer, Deputy Chief Engineer, District Engineers, Directors, managers, and office staff. Also present are photographs from the Department of Highways (predecessor to PennDOT). Notable subject include: Transportation Secretary Jacob Kassab, Chief Engineer William Froelich, Highway Commissioner Roy E. Furman, Chief Engineer of Highways Vic Anckaitis, and Secretary of Highways Robert Bartlett.

Governor's File of Photographs and Negatives,
(5 cartons, 6 boxes)

{series #52.28} [Holdings]

Box 2 is unarranged. Cartons 3-5 are arranged numerically by photographer's job number. Boxes 6-8 are unarranged. Carton 9 is arranged by topic. Box 10 is arranged numerically by photographer's job number.
Cartons 3-5 and box 10 are indexed internally by photographer's job number in photographers' logs (boxes 1, 10). Logs are arranged numerically by image set number.

Mounted and unmounted photographs, slides, and negatives, all of various sizes, depicting daily activities and events of Governor Milton Shapp (1971-1979), Governor Dick Thornburgh (1979-1987), and Lieutenant Governor William Scranton III (1979-1987). Subjects cover such daily activities as greeting guests, presenting awards, and signing legislation and proclamations. Also present are views of inauguration ceremonies, public addresses, holiday celebrations with family members, visiting scenes of natural disasters, and dedication ceremonies for parks, highways, and public buildings. Noteworthy subjects include: Governor Thornburgh with actors John Travolta, Harrison Ford, and Jimmy Stewart, entertainer Minnie Pearl, author John Updike, and Vice President George H. W. Bush with President Ronald Reagan. Also included are images of Governor Thornburgh at Three Mile Island (TMI) nuclear power facility following the 1979 incident.

This series is a continuation of Photographic Unit's Governor's File of Photographs and Negatives, 1950-1971, series {#12.13}, found in RG-12, Records of the Department of Highways. This series continues in Governor's File of Photographs and Negatives, 1987-2003, series {#20.48}, found in RG-20, Records of the Department of General Services.

Main File of Photographic Prints and Negatives,
(18 cartons, 1 box)

{series #52.22} [Holdings]

Arranged numerically by photographer's job number.
Indexed internally by photographer's job number in photographers' logs (1 box) contained in Main File of Black and White Negatives and Prints, circa 1924-1970, series {#12.10}. Logs are arranged numerically by image set number.

More than 3,100 image files consisting of negatives, black and white prints, color prints, slides, and contact prints depicting transportation infrastructure and events. The majority of images, some of them aerials, relate to transportation infrastructure and document the construction, maintenance, and present state of highways, roadways, and bridges throughout the Commonwealth. Other images show Department of Transportation Secretaries with their staff; departmental award ceremonies and retirement parties; public transit; snow removal; scenic views from across the Commonwealth; and damage resulting from the Johnstown Flood of 1977 as well as flooding after Hurricanes Agnes (1972) and Eloise (1975).

This series is a continuation of Main File of Black and White Negatives and Prints, circa 1924-1970, series {#12.10}, found in RG-12, Records of the Department of Highways.

Motion Picture File,
circa 1949-1987.
(9 cartons, 2 boxes)

{series #52.4} [Holdings] [APPOINTMENT REQUIRED]


16mm motion picture films produced by the Commonwealth. The majority address topics relating to transportation, such as snow removal, roadway surface treatment and maintenance, construction, signage, the interstate system, highway safety public service announcements, and safety precautions. Also present are films about the Three Mile Island (TMI) nuclear accident, the construction of Harrisburg International Airport, flooding after Hurricane Agnes, the milk industry, and the reenactment of the Continental Congress for the Bicentennial in 1976. Footage of events from Governor Thornburgh's administration are also included.

Also included are 83 CD digitized film transfers of motion picture films, television spots and public service announcements produced in 2013. Subjects and Titles include Highway Safety Television Spots (1975-1979), I-80 The Keystone Shortway: Main Street U.S.A. (1974), Highway Maintenance in PA: The Tough Road to Smooth Driving circa 1965, Snowfight: The Year Round Operation circa 1965, Labor Day Safety (1972), Bridge Inspection, By-Pass of Pottstown (1970), Directional Signs, Seat Belts, Yield, Hurricane Agnes (1972), SEPTA Strike (1975), Loyalsock Creek Model Study, and Surface Treatments: Oil and Chips.

A prior appointment to view these materials must be made at least 24 hours in advance in order to set up special equipment and to remove films from freezer.

Portrait File,
circa 1955-1987.
(5 cartons)

{series #52.29} [Holdings]

Arranged alphabetically by surname of subject.

Black and white and color photographs, negatives, and slides of various sizes depicting formal and candid portraits of state government officials. Most are 4" x 5" or 8" x 10" negatives with some matching prints or contact sheets occasionally present. Subjects include Governor Dick Thornburgh (1979-1987) and First Lady Ginny Thornburgh, as well as Lieutenant Governors Ernest P. Kline (1971-1979) and William Scranton III (1979-1987), and Second Ladies Josephine Kline and Coral Scranton. Other subjects include Adjutant Generals, Attorneys General, and Secretaries of Agriculture, Banking, Budget, Commerce, Commonwealth, Property and Supplies, Revenue, Welfare, and other agency heads and officials.

This series is a continuation of Photographic Unit's Portrait File, 1927-1969, undated, series {#12.16}, found in RG-12, Records of the Department of Highways.

State Transportation Commission

The State Transportation Commission was formed in 1970 as part of Act 120 which created the Department of Transportation. The Commission is vested with the responsibilities to gather and study information relating to the needs of highway construction or reconstruction, rapid transit, railroad, mass transportation facilities and services, and aviation and airport facilities and services, to determine the need and the recommended order of priority for their construction or reconstruction. Recommendations from the Commission are coordinated with the plans of local instrumentalities such as regional and county planning commissions and organizations. Biennially, the Commission recommends a Twelve Year Transportation Program to the Governor, the General Assembly, and the Secretary of Transportation for their consideration, which is then implemented by the Center for Program Development and Management.

Official Quarterly Meeting Books,
(4 cartons)

{series #52.5} [Holdings]

Arranged chronologically by date.

Quarterly meeting books of the State Transportation Commission containing meeting schedules, agenda, attendance sheets, minutes, presentations, supporting materials, and correspondence relating to the Twelve Year Transportation Program and other activities of the Commission, such as aviation, rail, and ports and waterways programs.

Some records may be duplicated in Records of the Executive Secretary, circa 1964-2001 {series #52.25} and Records of the State Highway and Bridge Authority, State Highway Commission, State Transportation Commission, and Transportation Advisory Committee, 1949-1994 {series #52.8}.

Records of the Executive Secretary,
circa 1964-2001.
(6 cartons, 1 box)

{series #52.25} [Holdings]

Loosely arranged chronologically by date.

Records of Executive Secretary Anita Everhard consisting of meeting files of the State Transportation Commission (STC), State Transportation Advisory Committee (TAC) and various committees and task forces of both organizations as well as records of State Transportation Commission public hearings and testimonies. Committees and task forces include the Rail Freight Advisory Committee (RFAC), Motor Carrier Advisory Committee (MCAC), Pennsylvania Pedalcycle and Pedestrian Advisory Committee (PPAC), Liquid Fuels Task Force, Impact Fees Task Force, the Systems Task Force, Innovative Finance Task Force, and Safety Task Force. Also present is a file containing summary information relating to the history of the Department of Transportation; a meeting file of the State Highway Commission (SHC); copies of legislation creating the State Transportation Commission and State Transportation Advisory Committee; membership lists, appointments, and resignations of the State Transportation Commission and State Transportation Advisory Committee; audit reports; and correspondence.

Some records may be duplicated in Official Quarterly Meeting Books, 1984-1999 {series #52.5} and Twelve Year Transportation Program Planning Files , 1961-2000 {series #52.6}.

Records of the State Highway and Bridge Authority, State Highway Commission, State Transportation Commission, and Transportation Advisory Committee,
(32 microfilm rolls)

{series #52.8} [Holdings]


Agenda, minutes, resolutions, reports, public hearings, and testimony of the State Highway and Bridge Authority (SHBA), State Highway Commission (SHC), State Transportation Commission (STC), the State Transportation Advisory Committee (STAC), and the Pennsylvania Transportation Assistance Authority (PTAA). The database listing shows title of the Commission, Authority or Committee ("pressfilename"); the type of records, such as minutes or agenda ("doctype"); date of the document ("docdate"); where the item was distributed from ("distloc"); what the document covered ("subject"); the date the item was indexed on the database ("indexdat"); the roll number the document is on ("roll") and the frame number the document first appears on ("frame").

Some records may be duplicated in Official Quarterly Meeting Books, 1984-1999 {series #52.5} and Twelve Year Transportation Program Planning Files , 1961-2000 {series #52.6}.

State Transportation Advisory Committee (TAC) Transportation Studies,
(2 cartons, 1 box)

{series #52.20} [Holdings]

Arranged chronologically by date.

Studies funded and issued by the State Transportation Advisory Committee (TAC) exploring the various issues related to transportation in Pennsylvania. Topics include: the state's role in public mass transportation; allocation of highway resources; funding of public transportation; coal transportation; politics of state transportation; bridge problems and policies; fiscal strategies; freight transportation; tort liability; aviation development; private investment; truck safety; motor carrier administration; traffic management; suburban mobility; right-of-way preservation; fatigue driving and road rage; trees and utility poles; the 21st Century Environment Commission; disability transit services; and others.

Twelve Year Transportation Program Planning Files,
(69 cartons, 3 boxes)

{series #52.6} [Holdings]

Loosely grouped chronologically by Twelve Year Transportation Program.

Act 120 of 1970 requires the Department of Transportation to prepare and submit to the State Transportation Commission every two years a program of transportation improvements which it recommends be undertaken during the next twelve year period. It covers all transportation modes, both passenger and freight, and includes consideration of public and private systems, facilities, and operations. The Twelve Year Program is used to guide the planning and decision-making process toward meeting the Commonwealth's vision of a seamless transportation system. The first four years coincide with the federally required State Transportation Improvement Program (STIP) and Transportation Improvement Programs (TIP).

Records present include district public hearing files consisting of agenda, correspondence, testimony (written statements and correspondence), presentations, and financial summaries; district correspondence; and supporting materials and documentation such as workshop proceedings, administrative correspondence, and program drafts. Also included in these records are the State Heliport System Plan and the Continuous Airport System Plan (CASP).

Some records may be duplicated in Records of the Executive Secretary, circa 1964-2001 {series #52.25} and Records of the State Highway and Bridge Authority, State Highway Commission, State Transportation Commission, and Transportation Advisory Committee, 1949-1994 {series #52.8}. Also see Six Year Transportation Improvement Program Books, 1965-1969 {series #12.24} for earlier related records.

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